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BUSINESS CORRESPONDENCE

BUSINESS CORRESPONDENCE. STRUCTURE AND LAYOUTS PREPARED BY : RAJEEV BAGDE RAMJEE PANDEY. INTRODUCTION. Welcome to this powerpoint presentation on “STRUCTURE AND LAYOUTS”. So, what this presentation will explore are some basic ways of arranging business letters.

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BUSINESS CORRESPONDENCE

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  1. BUSINESSCORRESPONDENCE STRUCTURE AND LAYOUTS PREPARED BY : RAJEEV BAGDE RAMJEE PANDEY

  2. INTRODUCTION Welcome to this powerpoint presentation on “STRUCTURE AND LAYOUTS”. So, what this presentation will explore are some basic ways of arranging business letters.

  3. STRUCTURE AND LAYOUTS There are 5 basic letter styles.These are:-  Full blocked  Blocked  Semi blocked  Square blocked  Simplified letters Business writes today generally favour FULL-BLOCKED or SIMPLIFIED letter formats for two reasons:  Moving all elements to the left margin is easier for the typist/word processor.  Indenting is necessary ,since one blank line is routinely left between paragraph.

  4. ELEMENT OF STRUCTURE • 1 Heading • 2 Date • 3 Reference • 4 Inside address • 5 Attention line • 6 Salutation • 7 Subject • 8 Body • 9 Complimentary close • 10 Signature • 11 Identification marks • 12 Enclosure

  5. THE FULL-BLOCKED STYLE • All parts of the letter ,except the printed letter head, are aligned to the left margin. • Indentation is not required for any part, thus it saves time. • Open puntuation is followed.

  6. THE FULL- BLOCKED STYLE

  7. THE BLOCKED STYLE This style is the same as the full-blocked,i.e. all letter parts begins at the left margin,except;  the date line (center or to the right),  complimentary closing,  company signature,and  the signers identification. These parts are written at the horizontal centre of the page.

  8. EXAMPLE: BLOCKED STYLE

  9. THE SIMPLIFIED STYLE • This style is the same as the full-blocked,except: • There is no salutation or complimentary closing; • A capitalized subject line (without the word “subject”) must be used; • The sifners identification is typed in all capitals; and • Unnumbered lists are indented five spaces.

  10. EXAMPLE:SIMPLIFIED STYLE Daljeet Industreis Limited Bombay Road Gurdaspur-143521 The Purchase officer Sally Exporters Limited 20a,Feroze Shah Marg New Delhi-110030 CORRECTION OF INCORRECT BILL WEEEE WWWWWWWWWWWW WWWWWWWWWWW WWWWWWWWW WWWWWWW WWWWWWWWW WWWWWWWW W WWWWWWWW WWWWWW WWWWWW W PP PPPPPPPP PPPPPPPPP PPPPPPPPPPP P PPPPPPPPPP P P PPPPPPPP PPPPPPPP PPPPPPPPP PPPPPPPP PPPPPPPP PPPPPPP PPPPPPPPP PPPPPPPP KULWANT SINGH MANAGER

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