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U3A Computing Beginners Class. Leader – Brian Moore Week 9 of 10 weeks. Mondays 4:15 to 5:45 pm **** Last Class on 2/12/2013***. Excel 2007 The Spreadsheet. A Spreadsheet is a large table that you can put in facts and figures and it will work out results.
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U3A Computing Beginners Class Leader – Brian Moore Week 9 of 10 weeks. Mondays 4:15 to 5:45 pm **** Last Class on 2/12/2013***
Excel 2007 The Spreadsheet • A Spreadsheet is a large table that you can put in facts and figures and it will work out results. • A simple use is to add up costs and display the results. • The MS Office spreadsheet is called Excel. • Look at mybudgetd.xls = A simple Spreadsheet to add up groceries. • The top of the Excel spreadsheet has commands laid out in Office 2007 format with Ribbons.
Excel Spreadsheet Overall • The Columns are referenced to by Letters and the Rows by numbers. Where they cross is called a Cell. EG at A1 is the title “Mybudgetd.xls A very simple Spreadsheet to add up groceries”. • Just below the ribbon is a row which contains the detail about a cell. If you select cell A1 by a LH click, it shows its content. It is called the Formula Bar.If it starts with a = sign, it is a formula.
Spreadsheet Continued • Text can be directly entered into Cells A3 to A10. Pressing Enter will move the cursor box to the next line. Or use the arrow keys. • Cells C3 to C10 contain Monetary values. In order to get the £ sign in front you need to format these cells into Currency .Select cells C3 to D10 (by LH click & drag over them)so that they are surrounded by a bold black border. RH click, select Format Cells, Currency, OK. • Put some numbers ie £s in Cells C3 to C8. • Now the clever bit! At C10, In the formula bar enter =SUM(C3:C8) and it will add up the total in C10.
Spreadsheet Continued • Note if the price of eggs is changed the new total is shown immediately. • All the cells on the previous slide can be customised. A12 to C20 is just a copy of A3 to C10 except adding Titles, Colours, Borders & Bold. • In E3 to I11 I have added multiplication to the values in the Number and Per Item columns to produce the Cost column which is then added up. • Note in I12 a different way to add and a fault in I13.
Other Tricks • Comments can be added to a cell. See J16. To add RH click and select “Insert comment”. The position and shape can be dragged. When one exists you can edit or delete as well. • Worksheets. At the bottom left is Sheet1 Sheet2 etc. They can be thought of as blank spreadsheets one on top of another. Sheet1 is what we have been working on.In sheet2 I have added references to sheet1. In A12 I have put =Sheet1!A12 and it is now using the text Item from sheet 1. This gives a third dimension.
Other tutorials on Excel 2007 • http://www.creweandnantwich-u3a.org.uk/ Computing, CMP downloads, Week 9 has a Detailed_Excel_2007_tut.doc with much more, but is 51 sheets. • http://www.homeandlearn.co.uk/excel2007/Excel2007.html is very good.
Printing a Spreadsheet • Initially a spreadsheet will be the maximum size which is 1000s of rows and columns. To print you need to define the Print Area first, else you waste a lot of paper. • In the ribbon - Page Layout. First select the Orientation (Landscape). • Select the area to print (A1-O20) then still in ribbon - Page Layout select Print Area, Set Print Area. • Now if you print you get one sheet only. But use Print preview first.
Practical • Start Excel from the usual - Start, Programs, Microsoft Office, Microsoft Office Excel 2007. • Type in Cell A1 the Introduction. • Type in Cells A3 to C8 (Notice I am referring to a range by stating two diagonal corners) with the detail from the hand out sheet.Type in A10 = Total Cost then select C10 and in the formulae bar type in =SUM(C3:C8). • Change C4 to £7 and see the new result in C10. • Copy A3:C10 (Note the : to describe a range) to A13:C20 and then add Colour, Bold & border formatting. Add in A12:C12 the titles.
Practical cont. • E3:H9, I3 & E11 data has to be typed in. Set to currency in H4:I9 and I11. • The Cost column I4:I8 uses Multiply or the *.So in I4 Type =G4*H4 in the formula bar. Get our help in filling in quickly I5:I9. (drag bottom RHS) • In I11 Type =SUM(I4:I9) in the formula bar. • Make it look pretty with formatting of colours, bold. • Try in I12 a different way to add by typing in =I4 + I5 + I6 + I7 + I8 + I9. Note you get the same result. • And a fault in I13. Type in =I4+I5+I5+I5+I6+I7+I8+I9 • Add in the “Weighing Scales” Icon. And Comments.
Powerpoint • PowerPoint is another MS Office program and is used for giving presentations such as this. • It just a series of slides or Pages of information. The program allows all sorts of information to be entered – Text, tables, ClipArt, Shapes, Pictures, Music, Videos can be tricky. • When saved it can be shown in Slide Show mode filling the whole screen. By ribbon - Slide Show, From Beginning. Just like I am doing now. • To advance to the next slide press the RH Arrow key, or LH for back. (Enter also advances a slide)
MS Office One Note 2007 • One Note is a new application in Office 2007 that is meant to be an easy way to take notes in a meeting in an orderly fashion. • Unless you are a secretary it is not much use! • This is how MS describe it =OneNote is a place for gathering, organizing, searching, and sharing notes, clippings, thoughts, reference materials, and other information.
MS Access – A Relational Database • A database is a way of storing masses of similar information that has been entered on a Common Form. • Everything you enter Online goes into a Database. • This MS version called Access is VERY complicated to setup. I can show you a simpler one called Commence if you like, which I use at home. • Download all of http://myweb.tiscali.co.uk/moore12ba/commence/Run disk1 setup.exe Licence at home 5000351
