2012 Chapter of the Year Program

1. 2012Chapter of the YearProgram Personalize Your Own Introduction It is STRONGLY RECOMMENDED that a copy of the Current year�s Chapter of the Year Program Guide and Score Sheet be passed out as a handout with this presentation We are Bob & Karla Greer Your International Assistant Directors for the Chapter of the Year Program We have been members since 2001 and have served on numerous operations and MEP positions at the Chapter, District and Region levels. In early October 2009, the Chapter of the Year Program was placed under the operational control of the Membership Enhancement Program. Ed & Linda Johnson, International Directors of the Membership Enhancement Program, asked us to manage this Chapter of the Year program. Our goal is to communicate better with all Regions throughout GWRRA so that they are aware of and know how easy it is to get Chapters entered into the Chapter of the Year program. Personalize Your Own Introduction It is STRONGLY RECOMMENDED that a copy of the Current year�s Chapter of the Year Program Guide and Score Sheet be passed out as a handout with this presentation We are Bob & Karla Greer Your International Assistant Directors for the Chapter of the Year Program We have been members since 2001 and have served on numerous operations and MEP positions at the Chapter, District and Region levels. In early October 2009, the Chapter of the Year Program was placed under the operational control of the Membership Enhancement Program. Ed & Linda Johnson, International Directors of the Membership Enhancement Program, asked us to manage this Chapter of the Year program. Our goal is to communicate better with all Regions throughout GWRRA so that they are aware of and know how easy it is to get Chapters entered into the Chapter of the Year program.

2. Objectives Provide an overview of the Chapter of the Year Program and� How participating in the program can enhance a Chapter�s knowledge and FUN The objective of today�s presentation is to Provide an overview of the Chapter of the Year Program and� Show you how participating in the program can enhance a Chapter�s knowledge and FUN. The objective of today�s presentation is to Provide an overview of the Chapter of the Year Program and� Show you how participating in the program can enhance a Chapter�s knowledge and FUN.

3. Overview History Program Goals Disqualifier Scored Areas Responsibilities Awards & Recognition Contact Information This is what we will be covering in today�s presentation This seminar will be approximately 1 Hour Please ask any questions you may have at anytime. A copy of this presentation can be found at - GWRRA Home Page - Membership Enhancement Program - Chapter Of The Year Page This is what we will be covering in today�s presentation This seminar will be approximately 1 Hour Please ask any questions you may have at anytime. A copy of this presentation can be found at - GWRRA Home Page - Membership Enhancement Program - Chapter Of The Year Page

4. History Started in 2007 to stimulate Chapters to strive for excellence within their respective District and Region Under the GWRRA Membership Enhancement Program Managed by Bob & Karla Greer, Assistant International Directors Recognition at District, Region & International The Chapter Of The Year program started in 2007 by Jim & Sherrin Hutchens, former Chapter of the Year Directors, with the original purpose - �To stimulate Chapters to strive for excellence within their respective District and Region.� The GWRRA Chapter Of The Year Program is the responsibility of the International Directors, Membership Enhancement Program and Bob & Karla manage this program for them as their Assistant International Directors. All participating Chapters submit their applications to the District Districts then select ONE winner but recognize others Region selects ONE winner but recognizes others. GWRRA selects ONE and names the 1st Runner Up Although there is only one winner per District & one winner per Region, other participants should be recognized in some manner. The level of recognition will be left up to each District & Region. The Chapter Of The Year program started in 2007 by Jim & Sherrin Hutchens, former Chapter of the Year Directors, with the original purpose - �To stimulate Chapters to strive for excellence within their respective District and Region.� The GWRRA Chapter Of The Year Program is the responsibility of the International Directors, Membership Enhancement Program and Bob & Karla manage this program for them as their Assistant International Directors. All participating Chapters submit their applications to the District Districts then select ONE winner but recognize others Region selects ONE winner but recognizes others. GWRRA selects ONE and names the 1st Runner Up Although there is only one winner per District & one winner per Region, other participants should be recognized in some manner. The level of recognition will be left up to each District & Region.

5. Program Goals Get more Chapters involved in all of the GWRRA Programs and FUN activities Benefits Stronger, healthier and growing Chapters Scoring areas are measured in percentages to ensure that small and large Chapters alike have an equal chance The last slide told us that this program started out to reward the best of the best. The Goal now is to Get more Chapters involved in all of the GWRRA Programs and FUN activities that have been proven successful for many of the active and growing Chapters throughout GWRRA. The benefit of this program or WHAT IS IN IT FOR ME Is that your Chapter will be stronger, healthier and will grow if you participate. Even if you don�t want to participate, submit a score sheet and package, you can just use this Chapter of the Year Program as a guide to what a GWRRA Chapter should be doing. A lot of effort has gone into making this program fair to small and large Chapters alike. This competition, for the most part, is scored by percentages to give the smaller Chapters an equal chance of winning as the larger Chapters. The last slide told us that this program started out to reward the best of the best. The Goal now is to Get more Chapters involved in all of the GWRRA Programs and FUN activities that have been proven successful for many of the active and growing Chapters throughout GWRRA. The benefit of this program or WHAT IS IN IT FOR ME Is that your Chapter will be stronger, healthier and will grow if you participate. Even if you don�t want to participate, submit a score sheet and package, you can just use this Chapter of the Year Program as a guide to what a GWRRA Chapter should be doing. A lot of effort has gone into making this program fair to small and large Chapters alike. This competition, for the most part, is scored by percentages to give the smaller Chapters an equal chance of winning as the larger Chapters.

6. Disqualifier If a Chapter was selected as the 2011 District Chapter of the Year they cannot be selected as the 2012 District Chapter of the Year A 2011 District Chapter of the Year must wait one year to compete in this program again Read Slide To put this in perspective - This DISQUALIFIER will allow every Chapter throughout GWRRA, Worldwide, to participate in the Chapter of the Year Program each and every year EXCEPT 64 Possible 2011 District Winners This means that 659 chapters out of 723, or 91%, will be eligible to participate. This DISQUALIFIER will keep one chapter within a particular District or Region from winning year after year and Discouraging other deserving Chapters from submitting packets. Read Slide To put this in perspective - This DISQUALIFIER will allow every Chapter throughout GWRRA, Worldwide, to participate in the Chapter of the Year Program each and every year EXCEPT 64 Possible 2011 District Winners This means that 659 chapters out of 723, or 91%, will be eligible to participate. This DISQUALIFIER will keep one chapter within a particular District or Region from winning year after year and Discouraging other deserving Chapters from submitting packets.

7. 2010 International Chapter of the Year Wings of Wesley Chapel (Chapter FL1-L2) Wesley Chapel, Florida Chapter Directors: Rick & Madalena Buck The 2010 International Chapter of the Year is Wings of Wesley Chapel (Chapter FL1-L2) From Wesley Chapel, Florida Under the leadership of Rick and Madalena Buck as their Chapter Directors. The 2010 International Chapter of the Year is Wings of Wesley Chapel (Chapter FL1-L2) From Wesley Chapel, Florida Under the leadership of Rick and Madalena Buck as their Chapter Directors.

8. Basics Does the Chapter have an Assistant Chapter Director Does the Chapter have a Chapter Educator Does the Chapter provide a Newsletter to all Chapter Participants free of charge on a monthly basis Does the Chapter meet monthly at an appropriate location to promote GWRRA�s motto, �Friends for FUN, Safety, and Knowledge� Was the Chapter�s Annual Financial Report for the previous year correctly submitted on time to the District Director This is a simple little check list. Yes or No Take a look at the Program Guide and Score Sheet to find out how many points these and the following scored areas count. Read Slide This is a simple little check list. Yes or No Take a look at the Program Guide and Score Sheet to find out how many points these and the following scored areas count. Read Slide

9. A Little Extra Does the Chapter have a Chapter Mascot Does the Chapter have a Chapter Banner Does the Chapter have an up to date and current Chapter Scrap Book Did at least 30% of the Chapter Participants attend a District Convention outside their District but within their own Region (1 Point for each Convention attended up to a maximum of 3 Points.) OK, So you had most of the Basics. Now you can make some points by going a little farther. Read Slide OK, So you had most of the Basics. Now you can make some points by going a little farther. Read Slide

10. A Little Extra To calculate the average number of Chapter Participants Collect all of the 2012 Chapter Monthly Gathering Sign-in Sheets Total the number of Chapter Participants attending each month Divide the total number by the number of regular Monthly Gatherings The number, after calculating, is the average number of Chapter Participants Visitors should not be a part of the average Chapter Participants Read Slide Answer questions Read Slide Answer questions

11. A Little Extra Did at least 25% of the Chapter Participants attend their Region Convention Did at least 20% of the Chapter Participants attend a Convention outside their Region (1 Point for each Convention attended outside their Region up to a maximum of 3 Points.) Did at least 15% of the Chapter Participants attend Wing Ding in 2012 Continuing on with these Little Extras that you can earn points for. READ Slide Let�s clarify �Out of your own area Conventions�. The Chapter needs at least 30% of participants to attend an �out of District� Convention to get 1 Point. You can attend up to 3 different �Out of District� Conventions to earn up to 3 Points for Out of District Conventions. The same thing goes for �Out of Region� Conventions but your Chapter only needs to have at least 20% of participants to attend these �Out of Region� Conventions to earn 1 point each or maximum of 3 Points. Continuing on with these Little Extras that you can earn points for. READ Slide Let�s clarify �Out of your own area Conventions�. The Chapter needs at least 30% of participants to attend an �out of District� Convention to get 1 Point. You can attend up to 3 different �Out of District� Conventions to earn up to 3 Points for Out of District Conventions. The same thing goes for �Out of Region� Conventions but your Chapter only needs to have at least 20% of participants to attend these �Out of Region� Conventions to earn 1 point each or maximum of 3 Points.

12. A Little Extra Did the CD attend a Chapter of the Year Seminar between July1, 2011 - December 31, 2012 Did the ACD attend a Chapter of the Year Seminar between July1, 2011 - December 31, 2012 Did the Chapter of the Year Coordinator attend a Chapter of the Year Seminar between July1, 2011 - December 31, 2012 Did the Chapter MEC attend a Chapter of the Year Seminar between July1, 2011 - December 31, 2012 READ Slide One point I would like to make here is that the same person cannot be counted twice. For example, If the CD is also the Chapter of the Year Coordinator, the Chapter can only earn 1 point and count that person in 1 place. READ Slide One point I would like to make here is that the same person cannot be counted twice. For example, If the CD is also the Chapter of the Year Coordinator, the Chapter can only earn 1 point and count that person in 1 place.

13. A Little Extra Did the ACD complete the Officer Certification Program Did the Chapter Educator complete the Officer Certification Program Did the Chapter Treasurer complete the Officer Certification Program Did the Chapter Membership Enhancement Coordinator complete the Officer Certification Program These Chapter volunteers are not required to take OCP but if they do, the Chapter earns points in this program. Completion of OCP ACD Chapter Educator Chapter Treasurer Chapter Membership Enhancement Coordinator And a couple more on the next slide These Chapter volunteers are not required to take OCP but if they do, the Chapter earns points in this program. Completion of OCP ACD Chapter Educator Chapter Treasurer Chapter Membership Enhancement Coordinator And a couple more on the next slide

14. A Little Extra Did the Chapter of the Year Coordinator complete the Officer Certification Program Did the Motorist Awareness Coordinator complete the Officer Certification Program OCP Completion for Chapter of the Year Coordinator and Motorist Awareness Coordinator OCP Completion for Chapter of the Year Coordinator and Motorist Awareness Coordinator

15. Bonus Points Does the Chapter have a Membership Enhancement Coordinator Does the Chapter have a Chapter of the Year Coordinator Does the Chapter have a Motorist Awareness Coordinator Since we are encouraging all Chapters to Participate in the Chapter of the Year Program and get involved in more FUN activities, we are giving 2 Bonus Points if the Chapter has a Membership Enhancement Coordinator, 2 Bonus Points for the Chapter having a Chapter of the Year Coordinator and 2 Bonus Points for the Chapter having a Motorist Awareness Coordinator. Since we are encouraging all Chapters to Participate in the Chapter of the Year Program and get involved in more FUN activities, we are giving 2 Bonus Points if the Chapter has a Membership Enhancement Coordinator, 2 Bonus Points for the Chapter having a Chapter of the Year Coordinator and 2 Bonus Points for the Chapter having a Motorist Awareness Coordinator.

16. District Convention Support Did at least 35% of the Chapter Participants attend their own District Convention We have been listening to District Directors and found an overwhelming number of them have voiced concerns about attendance at their District Conventions. It is our hope that this item will help encourage Chapter Participation to attend their own District Convention. By the way � This is a 5 pointer. We have been listening to District Directors and found an overwhelming number of them have voiced concerns about attendance at their District Conventions. It is our hope that this item will help encourage Chapter Participation to attend their own District Convention. By the way � This is a 5 pointer.

17. Event/Ride Schedule Chapter prepares an Event/Ride schedule each month and provides a copy to all Chapter Participants and the District Chapter of the Year Coordinator Point Value 1 - 2 monthly events���.1 Point per mo 3 or more monthly events�2 Points per mo Remember this Event/Ride Schedule needs to be turned in to your District Chapter Of The Year Coordinator on a monthly bases. If there is any change to the Chapter event / ride schedule an addendum schedule can be turned in with the Chapter of the Year Packet at the end of the year. Event / Ride Schedules for the current year should be submitted with the Chapter of the Year packets. Points for this category are calculated one month at a time. One month a Chapter could have 2 events and earn 1 point for that month. The next month they could have 4 events and they would earn 2 points for that month. You either get 1 point for the month or you get 2 points for the month, not both. Maximum points for this category is 24 points. If a Chapter decides to enter into the Chapter of The Year Competition after January, they certainly can but can only earn points for this area for the months they actually submit their monthly event/ride schedule to their members and the District Chapter of The Year Coordinator Remember this Event/Ride Schedule needs to be turned in to your District Chapter Of The Year Coordinator on a monthly bases. If there is any change to the Chapter event / ride schedule an addendum schedule can be turned in with the Chapter of the Year Packet at the end of the year. Event / Ride Schedules for the current year should be submitted with the Chapter of the Year packets. Points for this category are calculated one month at a time. One month a Chapter could have 2 events and earn 1 point for that month. The next month they could have 4 events and they would earn 2 points for that month. You either get 1 point for the month or you get 2 points for the month, not both. Maximum points for this category is 24 points. If a Chapter decides to enter into the Chapter of The Year Competition after January, they certainly can but can only earn points for this area for the months they actually submit their monthly event/ride schedule to their members and the District Chapter of The Year Coordinator

18. Extraordinary Chapter Events or Activities Extraordinary Chapter Events or Activities that the Chapter hosted or participated in during 2012 Examples Charitable rides or donations, Chapter awards received, Guest speakers at Gatherings, Campouts, Festive parties, Bike Shows, Toy Rides, Parades, Adopt a Family program, Cruise-in�s, visiting another GWRRA Chapter, etc� A minimum of 25% of the average number of Chapter Participants must participate Examples may be, but not limited to: Charitable rides or donations, Chapter awards received during the year, Guest speakers at Chapter gatherings, Campouts, Festive parties, Bike shows, Toy rides, Parades, Adopt a Family program, Cruise � in�s, visiting another GWRRA Chapter, etc� Don�t be modest, toot your own horn. All Extraordinary Activities must appear on your Event/Ride Schedule to count. A minimum of 25% of the average number Chapter Participants must participate in the Extraordinary Event for it to count in this category. Extraordinary Chapter events or activities listed in this category may not be listed or counted in the Planned Chapter Recruiting Activities section. Please remember that these are only examples and not a requirement. If your Chapter does not want to participate in charity events, they don�t have to. If your Chapter wants to do extraordinary events or activities in which the Chapter participants do not have to spend money such as bug rides, picnics, Chapter Visitations, etc. They certainly can do so and still earn up to 25 points in this category. Examples may be, but not limited to: Charitable rides or donations, Chapter awards received during the year, Guest speakers at Chapter gatherings, Campouts, Festive parties, Bike shows, Toy rides, Parades, Adopt a Family program, Cruise � in�s, visiting another GWRRA Chapter, etc� Don�t be modest, toot your own horn. All Extraordinary Activities must appear on your Event/Ride Schedule to count. A minimum of 25% of the average number Chapter Participants must participate in the Extraordinary Event for it to count in this category. Extraordinary Chapter events or activities listed in this category may not be listed or counted in the Planned Chapter Recruiting Activities section. Please remember that these are only examples and not a requirement. If your Chapter does not want to participate in charity events, they don�t have to. If your Chapter wants to do extraordinary events or activities in which the Chapter participants do not have to spend money such as bug rides, picnics, Chapter Visitations, etc. They certainly can do so and still earn up to 25 points in this category.

19. Chapter Web Site Chapters that have a website and the following items are on the home/first page will be scored as follows: GWRRA logo and the words �Gold Wing Road Riders Association� or the acronym �GWRRA� Region, District, Chapter designations, plus city and state will serve to identify A link to the International, Region, and District websites Monthly Gathering meeting place and time If you have a Chapter webpage and put these items on the home/first page, you get the points. If you have a Chapter webpage and put these items on the home/first page, you get the points.

20. Planned Chapter Recruiting Activities List the date, describe each activity and what was done to recruit and record the number of Chapter Participants attending Recruiting activities must be listed on the Event/Ride Schedule Minimum of 25% of the Chapter must participate in each planned Chapter Recruiting Activity The Recruiting Activity must be a panned by the Chapter and appear on the Ride/Event Schedule A Planned Recruiting Activity can not be counted as an Extraordinary Event. These Planned Recruiting Activities and Extraordinary events will earn you points in the Rides/Events category since they have to be listed on the schedule. The Recruiting Activity must be a panned by the Chapter and appear on the Ride/Event Schedule A Planned Recruiting Activity can not be counted as an Extraordinary Event. These Planned Recruiting Activities and Extraordinary events will earn you points in the Rides/Events category since they have to be listed on the schedule.

21. Chapter Couple of the Year The Chapter selects a Chapter Couple of the Year for 2012 in accordance with the Couple of the Year Manual Chapter Couple of the Year participates in the District Selection Process We are giving a Chapter points just for naming a Chapter Couple of the Year. But� If your Chapter Couple participates in the District Selection Process, they get even more points. We are giving a Chapter points just for naming a Chapter Couple of the Year. But� If your Chapter Couple participates in the District Selection Process, they get even more points.

22. Rider Education Levels Program Chapter participates are current in the GWRRA Rider Education Levels Program 0 - 24.4 % of Chapter Participants are current in Levels Program 24.5% - 49.4% of Chapter Participants are current in Levels Program 49.5% - 74.4% of Chapter Participants are current in Levels Program 75.5 - 100% of Chapter Participants are current in Levels Program Some of you may have remembered the complex and confusing calculations needed for this category in past years. This year it is simple.. If you have up to 24.4% Current in the Levels Program you get 1 point If you have between 24.5 and 49.4% Current, you get 5 points 49.5 � 74.4% 10 Points And 74.5 � 100% of all Chapter Participants current in the GWRRA Levels Program you get 15 points Participants have to be Current as of December 31, 2012 Some of you may have remembered the complex and confusing calculations needed for this category in past years. This year it is simple.. If you have up to 24.4% Current in the Levels Program you get 1 point If you have between 24.5 and 49.4% Current, you get 5 points 49.5 � 74.4% 10 Points And 74.5 � 100% of all Chapter Participants current in the GWRRA Levels Program you get 15 points Participants have to be Current as of December 31, 2012

23. Rider Education Seminars Does your Chapter participate in GWRRA Rider Education Seminars Co-Riders Co-Rider Two Road Captains Course Team Riding Seminar Trailering Seminar Motorcycling for the Mature Rider Motorcycle Crash Scene Response Level Up High Ride Riding With New and / or Inexperienced Riders Dealing With Different Elements Going, Going, Gone Night Riding This is a brand new category this year. Several people wanted to earn points for attending Rider Education Seminars just like they do when they attend Leadership Training Seminars. One of this programs objectives is to keep the major categories as even as possible. We don�t want a Chapter that is heavy into Rider Education have an unfair advantage of a Chapter that is heavy into Leadership Training, etc. etc. This 2012 program has a total of 263 Points divided as follows. 65 in the General category 66 in the MEC category 66 in the Rider Education category and 66 in the Leadership Training category If 25% of your average number of Chapter Participants take any of the Seminars above, they get 2 Points.This is a brand new category this year. Several people wanted to earn points for attending Rider Education Seminars just like they do when they attend Leadership Training Seminars. One of this programs objectives is to keep the major categories as even as possible. We don�t want a Chapter that is heavy into Rider Education have an unfair advantage of a Chapter that is heavy into Leadership Training, etc. etc. This 2012 program has a total of 263 Points divided as follows. 65 in the General category 66 in the MEC category 66 in the Rider Education category and 66 in the Leadership Training category If 25% of your average number of Chapter Participants take any of the Seminars above, they get 2 Points.

24. Rider Education Motorist Awareness Seminars Chapter Participants give to a non-motorcycle group A roster must be prepared and submitted with the packet Each roster will include name of group, number of participants, place, instructor and date This is another scored area brought to you by popular demand. If one of your Chapter Participants gives a Motorist Awareness Seminar to a Non-Motorcycling group, you get 1 point up to a maximum of 5 points. You will, of course, have to provide some documentation along with your Chapter of the Year Packet. This is another scored area brought to you by popular demand. If one of your Chapter Participants gives a Motorist Awareness Seminar to a Non-Motorcycling group, you get 1 point up to a maximum of 5 points. You will, of course, have to provide some documentation along with your Chapter of the Year Packet.

25. Rider Education Parking Lot Practice (PLP) The Chapter participates in a Parking Lot Practice (PLP) exercise in 2012 Minimum of 25% of the Chapter must participate in the PLP for it to count in this category A list of Participants must be submitted Must be signed by the PLP Facilitator Each PLP needs to have a list of the participants (25% or more of chapter participants to count), date of PLP, and signed off by the PLP facilitator. These sheets need to be forwarded with the Chapter Packet. One question that comes up repeatedly for this category is, �What if our Chapter does an ARC or TRC? Can we count that as a PLP?� Sure, why not. But remember, 25% of your Chapter Participants must take the course. And then, of course the ARC or TRC instructor can sign off on the roster. You can still only count up to two per year for 10 points each. Each PLP needs to have a list of the participants (25% or more of chapter participants to count), date of PLP, and signed off by the PLP facilitator. These sheets need to be forwarded with the Chapter Packet. One question that comes up repeatedly for this category is, �What if our Chapter does an ARC or TRC? Can we count that as a PLP?� Sure, why not. But remember, 25% of your Chapter Participants must take the course. And then, of course the ARC or TRC instructor can sign off on the roster. You can still only count up to two per year for 10 points each.

26. Written Retention Plan Chapter has a written action plan for the purpose of retaining existing Chapter Participants. Must include any and all retention activities that the Chapter Team and/or Chapter Participants are doing to retain Members Please note that this should be very specific to what the Chapter is doing to �RETAIN� current GWRRA Members This is a Retention Plan and not a Recruiting Plan. Be Specific and write down what the Chapter is doing to Retain Current Members. Ask yourself� �What does the Chapter Educator do to make members want to return?� �What does the MEC do to make members want to return?� �What does the Secretary do to make members want to return?� Etc. This is a Retention Plan and not a Recruiting Plan. Be Specific and write down what the Chapter is doing to Retain Current Members. Ask yourself� �What does the Chapter Educator do to make members want to return?� �What does the MEC do to make members want to return?� �What does the Secretary do to make members want to return?� Etc.

27. Area Report Lists Did the Chapter contact all New and Prospective GWRRA Members when they appeared on the Monthly Area Report List 1 Point for each month if all were contacted. Count 1 point for months that your Chapter did not have any New or Prospective Members. Due to the recent priority placed on contacting all New and Prospective Members each and every month, your Chapter will earn 1 point each month that they contact 100% of all their New and Prospective Members. If your Chapter does not have anyone on the New and Prospective Members Area Report List, you automatically earn one point for that month. Hopefully, the Chapter MEC will be doing this. If your Chapter does not have a Chapter MEC, the CD can designate anyone he/she wants to. The goal is 100% contact of New and Prospective Members. Due to the recent priority placed on contacting all New and Prospective Members each and every month, your Chapter will earn 1 point each month that they contact 100% of all their New and Prospective Members. If your Chapter does not have anyone on the New and Prospective Members Area Report List, you automatically earn one point for that month. Hopefully, the Chapter MEC will be doing this. If your Chapter does not have a Chapter MEC, the CD can designate anyone he/she wants to. The goal is 100% contact of New and Prospective Members.

28. Written Plan to Bring BackPast Members Chapter has a written action plan for the purpose of bringing back past GWRRA Members whose memberships have expired Be sure to include anything that the Chapter Team and/or Chapter Participants are doing to encourage these Members to rejoin GWRRA This should be a very specific Plan to bring back GWRRA Members whose memberships have already expired. Example might be � The Chapter Membership Enhancement Coordinator calls all Expired Members from every monthly Area Report. This has resulted in�. (give some specific results of these efforts). Have a homecoming or past Chapter Director. This is not a Recruiting Plan for new members. This should be a very specific Plan to bring back GWRRA Members whose memberships have already expired. Example might be � The Chapter Membership Enhancement Coordinator calls all Expired Members from every monthly Area Report. This has resulted in�. (give some specific results of these efforts). Have a homecoming or past Chapter Director. This is not a Recruiting Plan for new members.

29. CD & ACD Leadership Training Score the total amount of Leadership Training Programs completed Member Orientation - Life Skills Chapter Life - Leadership Skills Intermediate Skills - Advanced Skills Instructor Development - Horizon Program Record must be submitted as a part of Chapter packet Training completed by December 31, 2012 1 Point Each for the CD and 1 Point Each for the ACD that have completed any of these LTP Programs. They must complete all of the Seminars in the Member Orientation Program to get 1 point. All of the seminars in the Chapter Life Program to get 1 point, etc. Three seminars (How To Have Fun At A Rally, Self Esteem � Key To Success, and Chapter Structure and Organization) are listed in two different programs. If the CD or ACD completes one of these duplicate courses, they can count it toward the completion of either or both of the programs that they are listed in. If the CD and/or ACD complete the Horizon Program or the IDCP (Instructor Development Certification Program), they get 1 point for each. The CD and/or ACD can earn points in this category if they have completed these courses ever in the past, and before 12/31/2012. 1 Point Each for the CD and 1 Point Each for the ACD that have completed any of these LTP Programs. They must complete all of the Seminars in the Member Orientation Program to get 1 point. All of the seminars in the Chapter Life Program to get 1 point, etc. Three seminars (How To Have Fun At A Rally, Self Esteem � Key To Success, and Chapter Structure and Organization) are listed in two different programs. If the CD or ACD completes one of these duplicate courses, they can count it toward the completion of either or both of the programs that they are listed in. If the CD and/or ACD complete the Horizon Program or the IDCP (Instructor Development Certification Program), they get 1 point for each. The CD and/or ACD can earn points in this category if they have completed these courses ever in the past, and before 12/31/2012.

30. Chapter LTP Training The Chapter will earn 1 point for each Leadership Training Seminar attended from the Membership Orientation, Life Skills, Chapter Life, Leadership Skills, Intermediate Skills, Advanced Skills and Horizon Program Duplicate Seminars will not be counted Seminars will count whether taken at a home Chapter or GWRRA event Minimum of 25% of the Chapter must participate Attendance rosters must be turned in as proof of this Chapter LTP Training Must be completed during 2012 The Chapter as a Whole will earn 1 point for each of the individual seminars completed by 25% or more of the average number of Chapter Participants. If Chapter Participants take the seminar at different times or locations, just put the two rosters together to show >25% participated to get the point. Three (How To Have Fun At A Rally, Self Esteem � Key To Success, and Chapter Structure and Organization) are listed in two different programs. You can only count them as one seminar completed and not count them twice, once for each of the Programs that they appear in. The Program Guide and Score Sheet explains this in more detail. The Chapter can also earn 1 point if 25% or more attend and graduate from the GWRRA HORIZON Program. Each seminar can only be counted one time. All of the LTP classes taken by the Chapter as a Whole must be taken during calendar year 2012 to earn points for this category. The Chapter as a Whole will earn 1 point for each of the individual seminars completed by 25% or more of the average number of Chapter Participants. If Chapter Participants take the seminar at different times or locations, just put the two rosters together to show >25% participated to get the point. Three (How To Have Fun At A Rally, Self Esteem � Key To Success, and Chapter Structure and Organization) are listed in two different programs. You can only count them as one seminar completed and not count them twice, once for each of the Programs that they appear in. The Program Guide and Score Sheet explains this in more detail. The Chapter can also earn 1 point if 25% or more attend and graduate from the GWRRA HORIZON Program. Each seminar can only be counted one time. All of the LTP classes taken by the Chapter as a Whole must be taken during calendar year 2012 to earn points for this category.

31. Chapter Level Responsibilities Prepare the Chapter of the Year packet which should include: Completed Chapter of the Year Score Sheet All Event/Ride Schedules All PLP Rosters All Chapter LTP Rosters All CD LTP Training Records All ACD LTP Training Records Copy of written Retention Plan Here is a checklist of Chapter Responsibilities. If there is a conflict in this Power Point Presentation and the 2012 Program Guide and Score Sheet, the 2012 Program Guide and Score Sheet takes precedence. The Chapter is probably already doing most of these things. Designate someone as the Chapter of the Year Coordinator to keep up with this stuff all year long. Here is a checklist of Chapter Responsibilities. If there is a conflict in this Power Point Presentation and the 2012 Program Guide and Score Sheet, the 2012 Program Guide and Score Sheet takes precedence. The Chapter is probably already doing most of these things. Designate someone as the Chapter of the Year Coordinator to keep up with this stuff all year long.

32. Chapter Level Responsibilities Motorist Awareness attendance rosters Copy of written plan to bring back Members with Expired Memberships List of participants that attended each District Convention List of participants that attended each Region Convention List of participants that attended Wing Ding All Chapter Monthly Gathering Sign-In Sheets to the District Level Only More Chapter Level Responsibilities. More Chapter Level Responsibilities.

33. Chapter Level Responsibilities Determine the average number of Chapter Participants as of December 31, 2012. Visitors should not be a part of the average Chapter Participants. Participants are those Chapter Participants that attend at least 50% of the Chapter�s monthly Gatherings Submit hard copy of packet to District Chapter of the Year Coordinator on or before February 1, 2013 This is the last page, I promise, for Chapter Level Responsibilities This submission date is only a suggestion. Each District can choose whatever date they want to. This is the last page, I promise, for Chapter Level Responsibilities This submission date is only a suggestion. Each District can choose whatever date they want to.

34. Recognize - District Level Select and recognize a District Chapter of the Year Recognize other Chapters that participated Submit hard copy of packet to Region Chapter of the Year Coordinator on or before March 1, 2013 It is suggested that each District recognize all Chapters that participate in the Chapter of the Year Program by the following designation which can be determined according to the number of total points earned Gold Level - 192 & > Points (75%) and higher Silver Level - 128 to 191 Points (50-75%) Bronze Level - 64 to 127 Points (25-50%) The District Level Responsibilities are to: Verify the average number of Chapter Participants Verify the total Points for Each Chapter Choose a District Winner / District Chapter of the Year Ensure the Winner�s Package is Complete Forward the winning Chapter�s Packet to Region. Recognize and reward District Chapter of the Year Recognize and reward other Chapter�s within the District that participated in the Chapter of the Year Program a. Gold 197 Points and greater b. Silver 131 � 196 Points c. Bronze 65 � 130 Points Once again the Submission date is only a suggestion. Each Region can select any date they want. The District Level Responsibilities are to: Verify the average number of Chapter Participants Verify the total Points for Each Chapter Choose a District Winner / District Chapter of the Year Ensure the Winner�s Package is Complete Forward the winning Chapter�s Packet to Region. Recognize and reward District Chapter of the Year Recognize and reward other Chapter�s within the District that participated in the Chapter of the Year Program a. Gold 197 Points and greater b. Silver 131 � 196 Points c. Bronze 65 � 130 Points Once again the Submission date is only a suggestion. Each Region can select any date they want.

35. Recognition - Region & International Region Select and recognize a Region Chapter of the Year Submit hard copy of packet to the International Assistant Directors for Chapter of the Year Program on or before April 1, 2013 International Select the 2012 GWRRA International Chapter of the Year Announce the 2012 GWRRA International Chapter of the Year and 1st Runner Up This submission date is required. Region Directors must submit their Region�s winning Chapter of the Year Packet to Bob & Karla Greer no later than April 1st, 2013. This submission date is required. Region Directors must submit their Region�s winning Chapter of the Year Packet to Bob & Karla Greer no later than April 1st, 2013.

36. Awards and Recognition Awards and recognition at the District and Region Level will be at the discretion of those Directors The GWRRA International Chapter of the Year will receive: Reserved seating at Wing Ding Recognition at Opening Ceremony Traveling Banner with their Chapter�s Letter designation Name badges for all active Chapter Participants Plaque Again, the winners at each level should be recognized and rewarded. All other entries should be recognized. Awards and recognition is at the discretion of those Directors. Some may have more money and able to do more. Some may not. However, it doesn�t cost anything to: Give your winning Chapter priority seating at your Convention] Put an article in the Newsletter about them or let them write their own article Post a picture of them on your webpage etc. The International Chapter of the Year gets�.. (READ Slide) AND�� Again, the winners at each level should be recognized and rewarded. All other entries should be recognized. Awards and recognition is at the discretion of those Directors. Some may have more money and able to do more. Some may not. However, it doesn�t cost anything to: Give your winning Chapter priority seating at your Convention] Put an article in the Newsletter about them or let them write their own article Post a picture of them on your webpage etc. The International Chapter of the Year gets�.. (READ Slide) AND��

37. Awards and Recognition Wing World article 1/2 price registration at Wing Ding for the following year Meet and Greet Seminar at Wing Ding

38. Contact Information District & Region Levels To find out who your District and Region Chapter of the Year Coordinators are, please contact your District Director International Level Bob & Karla Greer, International Assistant Directors, Membership Enhancement Program, Chapter of the Year READ Slide Bob & Karla�s Contact Information�. Bob & Karla Greer 2738 Austin Lane Jonesboro, GA 30236 (770) 473-1316 Home & Fax (770) 680-0158 Bob�s Cell http://mep.gwrra.org/choy/choy.html READ Slide Bob & Karla�s Contact Information�. Bob & Karla Greer 2738 Austin Lane Jonesboro, GA 30236 (770) 473-1316 Home & Fax (770) 680-0158 Bob�s Cell http://mep.gwrra.org/choy/choy.html

39. Questions If you are one of the Chapter volunteers listed in the 2012 Chapter of the Year Program Guide and Score Sheet that earns points for completing the 2012 Chapter of the Year Seminar CD ACD MEC Chapter of the Year Coordinator You just earned 1 point. If you are one of the Chapter volunteers listed in the 2012 Chapter of the Year Program Guide and Score Sheet that earns points for completing the 2012 Chapter of the Year Seminar CD ACD MEC Chapter of the Year Coordinator You just earned 1 point.