Acquisition Strategy Briefing - Source Selection Overview

1. NOAA PPT BRIEFING TEMPLATE May 30, 2018 • This template is required for all PPT presentations/briefings that require UNSEC or DOC approval (it is not the template for Under Secretary presentations for events/remarks) • Use consistent font type (Arial) and color (this blue) throughout • Images/Pictures/Tables/Etc. are fine to include

2. PROJECT TITLE PREPARED BY (LINE/STAFF OFFICE) DATE

3. OVERVIEW Source Selection Information – FAR Subparts 2.101 and3.104.4

4. OVERVIEW • Introduction andBackground • Purpose • Acquisition Team Members • Background and DescriptionInformation • AcquisitionManagement • MarketResearch • AcquisitionStrategy • Evaluation and SelectionProcess • AcquisitionManagement • ContractorManagement • Project/Program Management • Budget • Schedule • Personnel •  Communication • RiskManagement • Key ProjectRisks • Top 5Risks • Communication: Continuous Review andMonitoring Source Selection Information – FAR Subparts 2.101 and3.104.4

5. Purpose Obtain approval of the acquisition plan presented to acquire (project title and purpose) • Source Selection Information – FAR Subparts 2.101 and3.104.4

6. Acquisition Team Members (Name) – ContractingOfficer (Title) (AcquisitionDivision)/NOAA (Name) – ContractSpecialist (Title if applicable) (AcquisitionDivision)/NOAA (Name) – Acquisition ProjectManager (Title) (FunctionalOffice/LO/NOAA) (Name) – TechnicalLiaison (Title) (FunctionalOffice/LO/NOAA) (Name) –LegalCounsel (Title) Office of General Counsel, Contract LawDivision Department ofCommerce • Source Selection Information – FAR Subparts 2.101 and3.104.4

7. Background and Description Brief Description ofNeed: ProgramBackground:  • Source Selection Information – FAR Subparts 2.101 and3.104.4

8. Background and Description AcquisitionBackground:  (Address prior and/or current contracts,etc.) • Source Selection Information – FAR Subparts 2.101 and3.104.4

9. Current Status (Enterdataoncurrentcontract(s) if applicable  (Enter information on current contract(s) expiration date) • Source Selection Information – FAR Subparts 2.101 and3.104.4

10. Market Research MARKETRESEARCH:  Request for Information issued on (date) in an effort to locate firms capable of providing therequirement  (Discuss number/type of responses received; e.g., “3 LB, 4SB”)  (Discuss results of analysis of responsesreceived)  Small Business Administration’s (SBA) Dynamic Small Business Search Engine queried using NAICS code andthe term “xxxxxx”.  (Number) small businesses generated and evaluated from informationavailable.  (Discuss results ofanalysis) RESULTS:  (Number) small businesses determinedqualified  SBA Procurement Center Representative approved on(date)  State whether requirement will be Unrestricted/solesource/set‐aside • Source Selection Information – FAR Subparts 2.101 and3.104.4

11. Acquisition Strategy (Sample slide language) UseofFAR(citeFARreferenceandtitle)procedures Multiple Indefinite Delivery‐Indefinite Quantity (IDIQ) contract awards based onqualifications Solicitonafullandopenbasiswithfour(4)contract awards reserved for smallbusinesses  Five year orderingperiod  Contractmaximumceilingis$XXXM;tobesharedamong all IDIQcontracts AllTaskOrderswillbeissuedonafirm‐fixedpricebasis • Source Selection Information – FAR Subparts 2.101 and3.104.4

12. Evaluation and Selection Process (Sample Slide Language)  EvaluationFactors –  In accordance with FAR XXX, offerorswill be evaluatedon:  (List evaluation factors andsub‐factors) Evaluation Board–  (Address composition of selectionboard) • Source Selection Information – FAR Subparts 2.101 and3.104.4

13. Evaluation and Selection Process (Sample SlideLanguage) Source Selection Authority–  Review recommendation of EvaluationBoard  Make Source SelectionDecision Negotiations–  (Discuss negotiation procedurescontemplated) • Source Selection Information – FAR Subparts 2.101 and3.104.4

14. Acquisition Management • (Sample SlideLanguage) • FrequentcommunicationsbetweenProgramOfficeand(AGOAD) • Dataacquisition,deliveryscheduleandpricenegotiatedforeach taskorder •  Task orders will be issued to the highest qualified contract holder considering experience, capacity (personnel/resources), transit time,mobilizationcosts,availability,complexity,budgetconstraints and priorperformance • Taskorderscheduleofdeliverableswillbetrackedandmonitored • CORsandCOwillrecordcontractorperformanceintheContractor Performance Assessment ReportingSystem • Source Selection Information – FAR Subparts 2.101 and3.104.4

15. Contractor Managment (Sample SlideLanguage) ACORwillbeassignedforeachtaskorder CORswillmaintainregularcommunicationwithcontractors CORswillmonitorprogressandperformanceofcontractorthrough periodic communication, field and office visits and final product evaluation Deliverablessubmittedbycontractorsandwillbereviewed, accepted(orrejected)bytheCOR ContractorreportsprogressmonthlytoCORsduringdata acquisition  Contractors will be evaluated in CPARS at the taskorder level • Source Selection Information – FAR Subparts 2.101 and3.104.4

16. Budget The total estimated value of this acquisition is $XXXXX. basedontheIndependentGovernmentCostEstimate(IGCE)of$XXXXX. Theestimatedbudgetallocationfor(LO) is$XXXXXperyear($XXXXXoverfive years)  LineItem:  AppropriationsAccount:  Approximate break down by fiscalyear:  (FY),$XXXXX  (FY),$XXXXX  (FY),$XXXXX  (FY),$XXXXX  (FY),$XXXXX  (Enter additional pertinentdata) • Source Selection Information – FAR Subparts 2.101 and3.104.4

17. Schedule (Sample ‐ enter pertinent milestones anddates)  Small businessreview/approval Approval of Acquisition Plan  Solicitationapproval  Issuesolicitation  Receipt ofproposals  Proposalevaluation  Conductnegotiations FinalevaluationandSourceSelection SBPO approval of award(s)  Contractaward (date) (date) (date) (date) (date) (date) (date) (date) (date) (date) • Source Selection Information – FAR Subparts 2.101 and3.104.4

18. Personnel ContractingOfficer  (Name), (AD),(Title) [FAC‐C LevelIII] ContractSpecialist  (Name), (AD), (Title)[FAC‐C LevelIII] ProgramManager  (Name), (Title) will receive Senior Project Manager certification by(Date) Contracting OfficerRepresentative (Name),CORXX,(XXyearsexperienceasCOR)WillreceiveCORIIIcertification prior to awarddate (Name),CORXX(XXyearsexperienceasCOR)WillreceiveCORIIIcertification prior to awarddate (Name),CORXX(XXyearsexperienceasCOR)WillreceiveCORIIIcertification prior to awarddate • Source Selection Information – FAR Subparts 2.101 and3.104.4

19. Risk Management Key ProjectRisks  ScheduleRisk (discuss any schedulerisks) • Source Selection Information – FAR Subparts 2.101 and3.104.4

20. Risk Management ID Risk Probability Very Low Low Moderate High Very High 0‐20% 20‐40% 40‐60% 60‐80%80‐100% 5 SCHEDULE: Moderate probability and moderate impact on schedule as existing contracts will expire between January and February 2014. Any delayin awarding new contracts couldimpact 2014 field season and emergentneeds. 4 A A 3 B C 2 EXPERIENCE OF FIRMS:Low probability and low impact. Should response to FedBizOps be less then expected and/or firms who respond lack experience working for OCS, additional oversight or time may be neededforcontractawardandfollow on taskorders. D 1 B 1 5 2 3 4 Impact Criticality COST: Low probability and low impact on cost since individual task ordersare firm fixed priced based on previously negotiatedrates. C Critical Med KEY PERSONNEL: Very low probability and low impact. Any shift in assigned Contracting Officer, Contract Specialist or Senior Program Manager could impact a timely contractaward. Low D • Source Selection Information – FAR Subparts 2.101 and3.104.4

21. Risk Communication (Sample SlideLanguage) Schedule Risk is continuously monitored andassessed. Bi‐Monthly status meetings are held between the Program andAcquisitionDivisions,andincludesLegalCounselaswell. Acquisitionstatusreportedweeklywithin(AGOAD) managementstructure Theacquisitionisidentifiedandupdatedweeklyinthe AGO Director’s Weekly Top‐5Report. • Source Selection Information – FAR Subparts 2.101 and3.104.4

22. [Closing Slide (summary/contact info/weblinks, etc.)] • Source Selection Information – FAR Subparts 2.101 and3.104.4

23. [Additional Slides (optional)]