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Effective Club Leadership: Chief Executive Officer's Role

Learn about the important role of the Chief Executive Officer in presiding over club meetings, establishing committees, setting budgets and goals, and planning for the club's success. Discover how to delegate responsibilities and form effective committees to ensure the smooth functioning of the club. Explore the Membership Committee's role in recruitment and member satisfaction, and the importance of committee reports in club decision-making. Find tips for conducting engaging and productive meetings, and the benefits of effective club leadership.

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Effective Club Leadership: Chief Executive Officer's Role

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  1. District N-2 1 2016-17 President School Presented by: PCC Bob Lyle

  2. Your Role 2 Chief Executive Officer who presides at all regular, directors and special meetings of the club.

  3. Establish committees. Meet with incoming board. Establish budgets. Establish reasonable goals. Develop calendar of events. Familiarize yourself with information from LCI. (Club officer’s manual) Plan your year; keep one step ahead. Things to Do ASAP 3

  4. REMEMBER: 4 “ GOOD LEADERS ARE GOOD PLANNERS.”.

  5. Past President President 3 Vice-Pres. Secretary Treasurer Lion Tamer(O) Tail Twister(O) Membership Chair 1 year Directors 2 Year Directors Senior Director Board of DirectorsClub Structure5 Tail Twister & Lion Tamer-Optional

  6. Role of Board 6 The Board of Directors is to: Set policy; Establish budgets; Monitor expenditures; Set overall direction of club; Establish goals; Approve expenditures; Deal with all membership matters; Accept committee recommendations. .

  7. Delegation is Important 7 Delegate responsibility to each of the three vice-presidents for certain club committees.

  8. Committees 8 Form early. Members input. Good member mixture. Ability and experience.

  9. Committees 9 Include all members. Written/verbal reports. Budget, or working parameters. Reliable chairmen.

  10. Types of Committees 10 Standing Committee: Specific role for a specified period of time. Ad Hoc Committee: Specific task for a limited period of time. Committee of the Whole: Sensitive or confidential matters.10

  11. Membership CommitteeLCI recommends the following club membersbut a club can structure the way that best fits your club needs.11 Last Year’s Membership Chairperson. Next year’s potential Membership Chairperson. Any club members interested in new member recruitment or member satisfaction. Chairperson is on board of Directors.

  12. Role of Membership Committee 12 Recommendations to board regarding: Membership proposals; Transfers; Changes in membership status; Dropping members; Attendance matters; Other membership matters.

  13. MEMBER CATEGORIES 13Appendix A Pg. 11-12 Active Member at Large Life Member Privileged Honorary Associate Affiliate

  14. Committee Reports 14 Committees report at meetings; ? Reports to directors . ? Reports to meeting . Highlights and cost implications. Recommendations in report. Written reports.

  15. Committee Reports 15 Refer to the finance committee, or board; Treasurer’s report. Audited financial statement; Motion to receive report; Motion to adopt report.

  16. Major Reasons Why Lions Leave Lionism 16 Long and boring meetings; Politics and cliques; Lack of fellowship; Lack of sense of belonging.

  17. What Can You Do? 17 You, as president, can do something to ensure this does not happen in your club. Let’s look at some Suggestions.

  18. Agenda Correspondence Minutes Reports Program Guests Information Recognition Announcements Fun activities Proper Planning & Preparation18

  19. Fun & Fellowship 19 Zone/cabinet meetings; Visitation program; Active social committee; Social activities and family; Use the Tail Twister; Welcome all visitors;

  20. Fun and Fellowship 20 Speakers; programs, etc.; Do different interesting things: Productive meetings; Fun projects and activities.

  21. Meeting Management 21 Prepare agenda. Sample Appendix D Pg. 16 Input from others. Organize with approximate times and responsibilities. Distribute prior to the meeting. Include important information.

  22. Inadequate Preparation 22 Recurring items. Continual “emergency” items. Emotionally charged meetings that leave members angry or upset. Confusing information. Asking for reports without prior notice.

  23. Meeting Objectives 23 In establishing objectives: Look at the minutes of the last meeting for action items. Talk to club officers and committee chairpersons. Ask members to submit agenda items for the meeting.

  24. Components of Effective Meeting24 Informed Members Discuss/Decide Recognize

  25. Information 25 Meetings are boring when excessive time is spent reciting things that most members: Already know. Could have known if you had sent them an email, put it in a newsletter, or posted the information on a club website.

  26. Discuss/Decide 26 Involves : New items to be considered. Discussion required. A decision needed. Time to consider. This component includes both “What do we do?” and “How do we do it?”

  27. Recognize, Recognize and Recognize 27 Make recognition a part of your everyday life. Think about how you can recognize the members of your club.

  28. Benefits of Effective Meetings28 Better informed members. More motivated members. Members involved in decision- making. Generates new ideas and plans.

  29. Benefits of Effective Meetings29 Keeps the club running smoothly. Provides avenue of communication. Keeps the club healthy. Attracts guests as potential members.

  30. Why Effective Meetings are so Important 30 Research shows that members who drop out 50% do so within the first three years. Many cite long and boring meetings as a major reason.

  31. Conducting enjoyable and productive meetings requires a lot of planning, preparation and hard work. 31

  32. THE VARIOUS ROLES OF A CLUB PRESIDENT Appendix B Pg. 12-1432 Weatherman: Ensure a positive climate/environment is developed and maintained. Motivator: Ensure each member is individually motivated.

  33. Meeting Manager: Responsibility to manage the meeting process. Doctor/Psychiatrist: Be aware of and prepared to deal with member’s personal problems. 33

  34. Zone Advisory Committee34 Zone Chairman Club Presidents Club Secretaries Meets at least three times each year. Voting at zone meeting

  35. PDG’s DG VDG’s CST Zone Chairmen District Chairmen Club Presidents Club Secretaries 35 Voting at Cabinet Meetings 35

  36. VOTING AT CONVENTIONSN-2 and MD N 36 1 voting delegate per 10 members, or major portion. List to CST. Good standing. Member a year and a day.

  37. Role in Zone and District37 • Attend Zone Meetings (Prepare report). • Attend Cabinet Meetings & District Convention. • Keep DG, VDG and ZC informed. • Work with district chairmen.

  38. MD “N”ORGANIZATION 38 N-1 New Brunswick & PEI, 3 Maine clubs N-2 Nova Scotia N-3 Western Newfoundland & Labrador N-4 Eastern Newfoundland

  39. GLOBAL MEMBERSHIP TEAM Appendix E Pg. 1639 Coordinator: PDG Lion Frank Hartman Tracey CarocciWayne Sears Gary Langille Debbie McGinley John MacDonald 1st VDG Lion Rhonda Trickett is on this team

  40. Membership & Growth40 Membership growth & new clubs come together Focuses on forming new clubs & growing existing ones

  41. Club Success Position41 Fosters healthy clubs to improve low retention Rebuilds struggling clubs

  42. Global Leadership Team42 Coordinator: PCC Bob Lyle Members: Bill Bruhm Paul Burgess Sharon Rafuse 2nd VDG Lion Perry Oliver is on this Team Advisor: PDG Charles Uhlman

  43. Global Leadership Team43 Identify & develop future leaders at all levels Train, educate & “coach” existing leaders for best performance

  44. GMT and GLT44 LCI Leadership GMT GLT Working Together District Governor Teams Zones and Clubs

  45. Club Excellence Process45 The Club Excellence Process (CEP) is a four step workshop process designed to help Lions clubs improve in areas of their choosing. Participating clubs in a CEP Workshop discuss service, communication, growth and involvement

  46. Club Excellence Process46 Workshops are led by a trained facilitator and each participant will receive a CEP Participant Workbook

  47. Family Membership Plan47 Who are family members? P. 8 Dues structure. Induction fees. Reporting procedures. New Members. Charter members.

  48. AWARDS 48 Various awards Secretary to order Present at club dinner meeting, charter Night, year end closing. Make them proud of the award.

  49. Constitution, By-Laws, Policy Manual 49 Standard club Constitution & Bylaws Questions contact a District Officer Your own Policy manual Provide a copy to each club member Appoint a Constitution & By-Law Chair

  50. General Responsibilities Work with Finance committee: Prepare Budget for Administration Prepare Budget for Activities Work with Program committee Financial Audit Officers installed Participate in club Projects/Activities Attend all ZONE meetings 50

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