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Community Governance. Consensus Based Governance RECOMMENDATIONS. “DRAFT” Community Governance Establish a Subgroup to recommend governance procedures for the Community and Community Subgroups Submit suggestions to Governance Subgroup Subgroup to prepare written procedures
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Community Governance Consensus Based Governance RECOMMENDATIONS
“DRAFT” Community Governance • Establish a Subgroup to recommend governance procedures for the Community and Community Subgroups • Submit suggestions to Governance Subgroup • Subgroup to prepare written procedures • Submit recommendations to the whole community via e-mail by Feb 2008 • Approval requires at least 2/3 of community members
What are the duties of a Member? • Follow established Community Governance • Follow AOAC policies & procedures • Actively participate • Be open, transparent and truthful • Consider all opinions • Respond to communications • Accept and complete assignments • Abide by consensus-based decisions • Stay on track and within mission • Work with AOAC-appointed method experts • Work with AOAC staff
How are Stakeholder Subgroups formed? • Initially, Chairs will appoint Subgroup Chairs for known areas of interest. • Subgroups will continue based on annual approval of ½+ of Community voting members
How are Community Subgroups formed? • Chairs notified of a method need (survey, AOAC…) • Method = Chemical Contaminant in Food • Multiple members have similar needs • 3+ members will actively support a method with lab resources or money • Members introduce topic to the Community • Subgroup established by majority approval of Community voting members • Chairs notify AOAC & stakeholders via e-mail
How are Subgroup Chairs appointed? • Community Chairs appoint 1st Subgroup Chair • Must be a Community member • Must be a Subgroup member • Subgroup Chair recommends Subgroup Balanced group of Members • Community Chairs approve Subgroup Members • Subgroup members may recommend new Subgroup Chair by 2/3 vote • Community Chairs approve new Subgroup Chair • Chairs notify Community & AOAC of change
How to be a member of a Subgroup? • Be a Community member • Have expertise and/or a stake in Subgroup Topic Area • Provide balance of background (international, industry, government, academia…) • Submit request to Subgroup Chair • Be recommended by Subgroup Chair • Be accepted by Community Chairs • Actively participate in the work of the Subgroup
Duties & responsibilities of Subgroups? • Follow Community governance procedures • Establish working organization (chair, secretary…) • Form balanced international subgroup of industry, government, academia members • Recommend two Voting Members to Community • Establish manner in which needed methods will be prioritized and performance criteria established. • Identify all parties interested in this subject area and assure they have a voice in decisions.
Duties & responsibilities of Subgroups? • Prioritize most needed methods • Define method performance criteria • Call for methods • Recommend method actions to Community • Develop & recommend validation protocols • Member with vested interest recluse self
How do Subgroups make decisions? • Participate in discussions, studies, surveys… • Share data, minutes, reports, etc with all subgroup members • Try to achieve consensus • Propose modifications, additions, compromises… • Vote in-person, e-mail, written ballot… • 100% approval preferred • 2/3 minimum to approve • Share results of votes with all subgroup members
Who are Voting Members? • Chairs of Community • Two members from each Subgroup (recommended by Subgroup; approved by Chairs) • 6 – 12 At-Large members of Community • Chosen because of expertise in Community and AOAC procedures • recommended by Chairs • May not out number subgroup voting members • approved by 2/3 vote of all Community members
What decisions are made by Voting Members? • Community governance procedures • Establishment of Subgroups • Approve/disapprove recommendations of the Subgroups • Approve/disapprove recommendations to AOAC
How does Community make decisions? • Receives recommendations as written or verbal reports • Provides opportunity for comment from voting members • Openly shares all communications • Attempts to reach consensus • Recommendations based on at least 2/3 approval of voting members