The Lifecycle of Grants: Grant Agreement and Fair Housing

1. The Lifecycle of Grants:Grant Agreement and Fair Housing November 7, 2012

2. APPLICATION SUBMISSION AND REVIEW • Application submission: June • Application review: June-August • Application Approval: September • Grant Agreements Issued: September

3. Administration File Guide

5. Grant Agreement

6. Grant Agreement • Contract between the Grantee (City or County) and the State of Ohio, Ohio Development Services Agency

7. Grant Agreement • Notice of Available Funds • General Contract Conditions • Attachment A: Scope of Work • Attachment B: Special Conditions • Attachment C: Reporting Requirements • Attachment D: Grantee Assurances • Attachment E: Local Government Certifications

8. General Contract Conditions • Grant Number • Amount of Award • Date of Award • Date of Project Completion • Source of Funds • Table of Contents • Signature Page

9. General Contract Conditions • Use of Grant Funds • Payment of Grant Funds • Accounting of Grant Funds • Records, Access, and Maintenance • Inspections • Audits • Equal Employment Opportunity • Prevailing Wage Rates and Labor Standards • Termination

10. General Contract Conditions • Conflict of Interest • Liability • Adherence to State and Federal Laws, Regulations • Ethics • Outstanding Liabilities • Falsification of Information • Public Records • Amendments • Assignment

11. Attachment A • Scope of Work • Contact Information for Grantee and Administrator • Program Budget • Activity Name, CDBG Amount, Other Funds Amount and Source, Total Cost, National Objective, and Activity Purpose • Program Data • CAS Target Area, Latitude & Longitude, Beneficiaries, LMI Percent, National Objective • Census Tract Data • Project Location, Census Tract, Percent Benefiting, Survey or Census • Program Outcomes • Numerical Outcome and Narrative

12. Attachment B • Standard Special Conditions • Environmental Review • Eligible Costs • Fair Housing • Program Income • Federal Prevailing Wage • Timelines • Project Completion, Request for Payment, and Closeout Requirements • Economic Development or Housing • Job Documentation; Housing Rehabilitation; Clearance, Conversion or Acquisition of Dwelling Units, and Lead-Based Paint

13. Attachment B • Grant Specific Special Conditions • Acquisition of Real Property • Environmental Review Deadline • Use of Program Income

14. Attachment C • Required Reports • Status Report (6 months, 12 months) • Final Performance Report (2 months after Project Completion Date) • Certificate of Completion • Record Retention (5 years)

15. Attachment D • Grantee Assurance • Citizen Participation Requirements • Responsible Federal Official under the National Environmental Policy Act of 1969 – Environmental Review • National Objective Requirement • Compliance with State and Federal Regulations • Access to Records by State and HUD Officials

16. Attachment E • Local Government Certifications to State as Required by Title I, Section 106 of the Housing and Community Development Act of 1974 • Limits Displacements of Persons by CDBG-funded Projects • Affirmatively Further Fair Housing • Citizen Participation

17. Attachment E • Assessments for Public Improvements • Prohibition on Use of Excessive Force • Lobbying Prohibitions • Requirements for Subcontractors and other Contractual Parties

18. Grant Agreement • Contract between the Grantee (City or County) and the State of Ohio, Ohio Development Services Agency

19. Administration File Guide

20. Fair Housing