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Assessment Update

Stay informed on important topics like Secure Browsers, Retest Procedures, and Winter Testing Activities in your state. Discover key resources and deadlines.

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Assessment Update

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  1. Assessment Update SY 15-16 Update #4 November 17, 2015 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  2. Today’s Topics Good to Know Request to Views Technology: Secure Browser Fall Retake Testing Fall Activities for Winter Testing Wish List WA-AIM Collection of Evidence ELPA21 Customer Service OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  3. Good to Know: Handy Operational Documents: getting students to TIDE from CEDARS SSID Issuance process updated (for CEDARS admins): http://www.k12.wa.us/CEDARS/TrainingMaterials/SSIDUserGuideandPolicy.pdf Data Flow from TIDE to CEDARS (for CEDARS admins and DACs): http://wa.portal.airast.org/wp-content/uploads/TIDE-Student-Records-Pull-Logic-Update.docx Pre-ID Details (for DACs): http://wa.portal.airast.org/wp-content/uploads/ PreIDdetailsSpring2016_LCS.pdf (2015 doc still posted as of 11/16; update for 2016 available at link once posted) OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  4. Good to Know: “Which High Schoolers Need To Retest?” • Identify students needing to meet graduation requirements using CAA/CIA database • 1) Download copy of a graduation database • 2) 3 columns: “Met [subject] Grad Requirement” • These resolve whether the student has met standard in a content area based on the tests available for each graduation requirements year • ‘Met ELA’ resolves Reading, Writing, and ELA • ‘Met Math’ resolves Math, EOC 1, and EOC 2 3) Consult http://www.k12.wa.us/assessment/StateTesting/default.aspx to see which students can use which tests to meet assessment graduation requirements 4) This document may help: http://wa.portal.airast.org/wp-content/uploads/ PreIDdetailsSpring2016_LCS.pdf OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  5. Request to Views • The process for the parent Request to View (RTV) has been delayed. Work has continued over the past several months. • AIR’s process for RTV is electronic. This process does not yet allow the security level OSPI requires. • This year’s RTV process will be paper-based. • Enhancements to the security of the online RTV process will be implemented over the next several months and will be available for the next school year. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  6. Secure Browser now supports iOS 8.3 & 8.4 Link to App Store on WCAP Portal at http://wa.portal.airast.org Does NOT require a new Secure App download (so if you already have it installed last spring or this fall, it now works with iOS 8.3 & 8.4) Note that iOS 9.x for iPad is still NOT supported at this time, due to a security issue (students can initiate a voice chat application like FaceTime (in audio only mode) or Skype (in audio only mode) which will continue to function after testing is initiated). Apple has indicated that Secure Testing modes will disable audio chat in an iOS release that is expected before the end of 2015. As soon as it is available, AIR is prepared to immediately support iOS 9.x, and OSPI will work with them to get the word out widely when that happens. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  7. Secure Browser Reminder Districts that have not already done so will need to update the previous and outdated 2014-15 version of the Secure Browser for Mac and Windows before they can administer 2015-16 assessments. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  8. Fall Retest: Near Term • Testing with Smarter Balanced continues through Friday, November 20. • The test incident codes are now available for the Smarter Balanced and Off-Grade tests in TIDE for districts to select for students. • WA-AIM Retake window closes. • Spanish language accommodation for Smarter Balanced not available until Monday, November 16. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  9. Post Fall Retest Activities: Reporting OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  10. Fall Retest Reporting • HSPE, Science Off-Grade, and Smarter Balanced electronic reporting in WAMS and the CAA/CIA database is tentatively scheduled for early January; Query in early February. • HSPE, Science Off-Grade, and Smarter Balanced paper Individual Student Reports arrive in district by March 1, 2016. • WA-AIM Individual Student Reports arrive in district by January 8, 2016. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  11. Fall Activities: Preparing for Winter Testing/Submission • EOC Retakes are paper/pencil only (TIDE) • ELPA21 is online only (TIDE) • WA-AIM is online only (ENGRADE) For WA-AIM, the spring administration is ongoing from October 19, 2015 through April 8, 2016. • COE is online only (e-COE) OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  12. Winter Testing • EOC Retakes Administration window January 4 through February 5, 2016 • ELPA21 Administration window February 2 – March 11, 2016 • COE Submissions due January 27, 2016 • WA-AIM Completed by April 8, 2016. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  13. System Downtimes (AIR Systems) • Online Reporting System (ORS) will be down from 3-5pm PT on Friday, November 20. TIDE, THSS, and TDS will all be available. • Downtime for monthly scheduled maintenance of all AIR systems is planned beginning Friday, November 20 at 8:00 pm PT through Saturday, November 21, but might continue through part or all of the weekend, depending on system testing requirements. This downtime impacts TIDE, TDS, ORS, and THSS. All systems will be back online by Sunday, November 22 at 7:00 pm PT. • The December monthly scheduled maintenance of all AIR systems is planned beginning Friday, December 18 at 8 pm PT and will result in downtime for TIDE, TDS, ORS, and THSS. All systems will be back online by Sunday, December 20 at 7:00 pm PT. • The January monthly scheduled maintenance of all AIR systems is planned beginning Friday, January 22 at 8 pm PT and will result in downtime for TIDE, TDS, ORS, and THSS. All systems will be back online by Sunday, January 24 at 7:00 pm PT. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  14. System Downtimes (AIR Systems) • The February monthly scheduled maintenance of all AIR systems is planned beginning Friday, February 19 at 8 pm PT and will result in downtime for TIDE, TDS, ORS, and THSS. All systems will be back online by Sunday, February 21at 7:00 pm PT. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  15. System Downtimes WA-AIM (Engrade) • Scheduled downtime for Engrade is Friday, January 15, 2016. Specific times to be determined. • Scheduled downtime for Engrade is Friday, February 5, 2016. Specific times to be determined. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  16. Assessment Viewing Application New ! • The Assessment Viewing Application (AVA) • Provides access to the interim assessments and items for professional development. • AVA is available to users with a TIDE account • Available in the AVA app on the WCAP portal • http://wa.portal.airast.org/test-administrators/ • OSPI content specialists are developing guidance for proper use of the information gained through viewing the items in the interims, and plan to have that available in the fall of 2015. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  17. Summative Tests • 2015-16 Computer-Adaptive item pool enhanced through: • Additional items made fully accessible • Additional items tagged for expanded pool • Grade 11 Math item increased by an estimated 500 items (items calibrated in second phase) • 2016-17 Computer-Adaptive item pool: • Further augmented with items field tested in spring 2015 – based on pool gap analysis • Additional items made fully accessible based on pool gap analysis OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  18. Item-by-item reporting • At the individual level • Can lead to false information, especially for fixed form tests • Additional items would be needed for each target (lengthening the tests) • Group reports by item for fixed form tests • Could be useful with adequate n-size • AIR is working with Smarter Balanced to develop OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  19. Current HS Testing Window • 11th grade is the grade of accountability • Students may test after completing 80% of their instructional calendar (last 7 weeks of school) • Designed to minimize the gap between high school test and college placement while still serving as an early indicator of success • However - • The logistics of testing in the 11th grade may be problematic for students in dual enrollment or other forms of advanced instruction, and for students also taking college admissions tests OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  20. Under Discussion: High School Flexibility • Allow more flexibility within the 11th grade year • And/Or • Allow students to take the test before 11th grade and “bank” scores for accountability No decision until late Nov OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  21. It Is Always A Balance Logistics Motivation Compliance OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  22. WA-AIM-Fall HS Off Grade Retakes • Window Closes November 20 • WA-AIM 2015 – 2016 Assessment Submission Progress Report • District assessment coordinators and building test coordinators will be able to track assessment submission progress for the WA-AIM in Engrade. • To view a report of assessment submission progress for a particular school, follow the steps below. 1) Log in to www.engradepro.com using your credentials. 2) If you are a DAC, select an individual school. 3) Select the relevant grading period. Fall HS Retake data will be located in 2015-2016 GP1. Spring Administration data will be located in 2015-16 GP2. 4) Select the Washington AIM application in the left sidebar menu. 5) You will automatically land on the Assessment Submission Progress Report for the school selected. * When the Fall window closes users will still have access to Grading Period 1. Please let users know that they should not edit any student demographic or class setting information after this date. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  23. WA-AIM Fall Retake ISRs • Individual Student Reports (ISRs) will be in districts by January 8, 2016. • Test Name will be: WA-AIM Retest • Content areas not assessed will display as NT (Not Tested) In order to meet the CIA requirement, students will need to receive an L3 or higher at the grade level they were assessed on. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  24. WA-AIM Spring Administration • Test Window: September 19- April 8 • All assessments must be complete by 5:00 pm on April 8 • Important Notes: 1) DACs and BTC should enroll students at the school level. Enrolling students at a class level may cause the student to not be pulled for scoring. • When enrolling students, be sure to first check Add Students from Another Grading Period and Add Students from No Grading Period and pull students from there first. 2) Make sure 2015-2016 Grading Period 2 is showing in the upper right corner when adding students. 3) DACs and BTCs should check with their teachers and ensure they are creating classes and adding information in the 2015-2016 Grading Period 2. If teachers are working in the wrong Grading Period, they will need to manually re-add all information into Grading Period 2. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  25. Collection of Evidence Calendar 2015-16 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  26. COE Eligibility • Any student who has attempted the large-scale assessment (HSPE, EOC or Smarter Balanced) one time and has not met standard  is eligible to submit a COE • Students who have been authorized to complete a subsequent COE • Transfer students with approved Graduation Alternative access In preparation for the January submission: Students should have a Y (for yes) as their eligibility status in the eCOE system. If they are not currently eligible, please contact COE staff at: coe@k12.wa.us OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  27. Timelines for January submission • CEDARS Extract - December 18 and January 8 • First day to submit – January 11 • Submission Date - January 27 • Scoring – February 1 through March 18 • WAMS Upload – March 25th OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  28. COE Contact Information Lesley Klenk COE ELA Specialist (360)725-6330 or coe@k12.wa.us Julie Wagner COE Math Specialist (360)725-6235 or coe@k12.wa.us Amanda Mount COE Operations Specialist (360)725-6037 or coe@k12.wa.us OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  29. Transition to ELPA21 • Beginning in the 2015-16 SY Washington State will transition to the English Language Proficiency Assessment for the 21st Century (ELPA21), a new online language learning assessment for ELL students. • For the 2015–16 SY ELPA21 will be supported by our contractor, American Institute for Research (AIR), and the ELPA21 Consortium. OSPI and AIR will offer a series of webinars and trainings to support the transition. • Districts will continue to use the WELPA Placement Test as the screener for the 2015-16 SY. This will include May incoming Kinder testing. As in previous years, May Placement Test orders are sent automatically based on previous year’s data. WELPA Placement Test additional orders are fulfilled through CTB/McGraw (now DRC) at CTB.com. The ELPA21 screener is currently under development and will be operational for the 2016-17 SY. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  30. AIR ELPA21 Training Webinars • December 15, 3:00-4:00, TIDE System • January 7, 3:00-4:00, Online Reporting System (ORS). OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  31. Important ELPA21 Dates &Support Materials • CEDARS student data pull December 13 • Training (Practice)Test available January 11 Helps students understand how to take the test and practice using all the tools available. Grade-band specific lesson plan(s) provided to guide teachers and students through the training materials. Teachers and students can access as many times as necessary to become familiar with the testing experience. • TAM and DFA’s currently under revision and should be posted early December OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  32. ELPA21 Headsets • Our contractor, AIR, will offer an option to purchase headsets directly through the portal. A link with additional details will be available December 4. This is just one additional option for districts who still need to purchase headsets. • Further headset specifications can be found at: http://www.k12.wa.us/ELPA21/default.aspx OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  33. Where To Find More ELPA21 Information? OSPI ELPA21 Link http://www.k12.wa.us/ELPA21/default.aspx ELPA21 Website http://www.elpa21.org ELPA21 Newsletter http://www.elpa21.org/learn-more OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  34. ELPA 21 Pre-ID • ELPA 21: initial student counts for any hard-copy materials based on CEDARS data as of December 9 • Review list in WAMS -> Pre-ID -> ELPA 21 • Pre-ID rules are identical to previous years • As it is an online test, pre-ID for online test is ‘ongoing’; student should be identified as qualifying for ELL services in CEDARS prior to testing to be flagged as eligible in TIDE for ELPA 21 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  35. Customer Service Update • AIR’s Washington Customer Service Manager begins this week. This is a new position. The manager will be providing detailed updates to OSPI’s program teams (Smarter Balanced, ELPA21, EOC, HSPE) every week. These updates will include all issues/resolutions and response times/metrics. These updates are in addition to daily communication between OSPI and AIR’s program management team. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  36. OSPI Staffing Updates • Over the past several months, there have been temporary and permanent changes in Assessment and Student Information staffing and we want you to be apprised. • Alisa Rogers, Data Analyst, is out on maternity leave. • Ashley Evans, Administrative Assistant is filling in for Alisa Rogers. • Venus Sanders has accepted a newly created position in Assessment Operation as a full time Assessment Specialist. • Amy Ripley has joined Assessment as ELA Assessment Content Specialist. She previously supported Teaching and Learning. • Shelley O’Dell has joined OSPI as ELA Assessment Content Specialist. • Julie Wagner, Mathematics Assessment Content Specialist, is also supporting the COE Mathematics team. • Cindy Knisely, ELA Assessment Content Specialist, is now working in Tacoma SD. • Kim Andersen, COE Mathematics Content Specialist, is now working in Clover Park SD. • Scott Killough, COE Science Content Specialist, is now working with ESD113. • Beth Simpson, ELA Assessment Content Specialist, is now working in Puyallup SD. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  37. Contacts • AIR Help Desk for Technical, Network, and password issues • AIR Help Desk: wahelpdesk@air.org 1-844-560-7366 • OSPI Assessment Analysts for student data issues • OSPI Assessment Analysts: assessmentanalysts@k12.wa.us 360-725-6109 • OSPI Assessment Operations for assessment policy and test materials • Assessment Operations Assessment@k12.wa.us(800) 725-4311, press option 3 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

  38. Thank you! OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

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