This is a PowerPoint template

1. This is a PowerPoint template The following local information must be added to these slides before commencing your presentation: Names of Health, Safety and Wellbeing Committee chair, Health and Safety Advisor, Health and Safety Representative, First Aider, Rehabilitation and Return to Work Coordinator. Location of First Aid kits, emergency evacuation information and assembly point. Actual hazards and risk control measures in your workplace Print out the last four slides of this PowerPoint as handouts before commencing your presentation. Delete this slide before starting your presentation.

2. Health, Safety and Wellbeing Mandatory induction and awareness training for all DoE staff. [insert workplace name] [insert date of training]

3. Purpose This presentation outlines the responsibilities that both you and the department have in ensuring your health, safety and wellbeing (HSW), and that of your colleagues in the workplace. It is designed to complement the local induction you will receive in your workplace. This session will provide an overview of HSW arrangements and how you can contribute to fostering and maintaining a safe and supportive culture in your workplace.

4. Overview Information on the following topics will be provided: Duties of the department and individuals under the Queensland Work Health and Safety Act 2011(Qld) (WHS Act) Relevant departmental procedures Risk management Injury management, including rehabilitation and workers’ compensation Health and wellbeing Key roles and contacts.

5. Health, safety and wellbeing The WHS Act sets out the legal requirements for health and safety in workplaces and work activities in Queensland. The Department of Education (DoE) HSW procedures and guidelines reflect the requirements of this legislation, related codes of practice and relevant Australian Standards. Procedures and guidelines help all departmental workplaces meet health and safety duties by highlighting relevant legal requirements and detailing how these can be met. You are required to review and understand the information in these documents as part of your professional practice. Play DoE HSW Introduction video.

6. Key roles and duties The department to ensure, so far is as reasonably practicable, the health and safety of their workers while at work. Officers (senior leaders) to exercise due diligence to ensure their organisation complies with WHS laws. an officer can be found guilty of an offence regardless of whether the organisation has been found guilty.

7. Due diligence DoE senior leaders need to show due diligence by taking reasonable steps to: • Acquire and update their knowledge of health and safety • Understand the operations, hazards and risks associated with these • Ensure the department/the region/the school has, and uses: • appropriate resources and processes to eliminate or minimise health and safety risks arising from work being done • appropriate processes to receive and respond promptly to information regarding incidents, hazards and risks • processes for complying with duties under the WHS Act.

8. Manager responsibilities Principals and managers are to: Lead by example in the workplace and ensure legal requirements are met in relation to the health and safety of all staff, students and others. Actively promote a positive HSW culture throughout the workplace. Ensure staff understand and comply with their responsibilities. Implement consultation processes using clear communication. Actively participate and encourage staff engagement in health and safety focused activities. Ensure staff, students and visitors are aware of workplace hazards.

9. Worker responsibilities While at work, a worker must: take reasonable care of their own health and safety. take reasonable care that their acts or omissions do not adversely effect the health and safety of others comply with reasonable instructions cooperate with any reasonable policy or procedure relating to health and safety at the workplace make yourself aware of key emergency, and HSW contacts in your workplace. Report hazards, comply with risk controls, report incidents, advise of sickness/absence, follow emergency procedures and participate in wellness activities.

10. Student responsibilities Students have responsibilities to: follow all verbal and written instructions without exception, including the wearing of personal protective equipment (PPE) and appropriate shoes read and double check all written safety instructions ask questions when unsure/confused/can’t remember behave appropriately (not place themselves or others at risk of being harmed Report any unsafe practices, situations or incidents to a teacher or other staff member immediately.

11. Hazard and risk A hazard is something that has potential to cause harm. Risk is the likelihood that harm will occur from exposure to, or contact with a hazard. Under the WHS Act, employers must provide and maintain – as far as reasonably practicable – a safe working environment, safe systems of work, and provide plant and substances in a safe condition. This requires that hazards and risks are not only identified but effectively and actively managed to minimise the potential for harm. Both you and your principal/manager are responsible for controlling exposure to health and safety risks associated with hazards in the workplace.

12. Risk management Risk management is a four step process: Identify hazards Assess risks Control risks Review control measures

13. Identify hazards • Some hazards are obvious, such as sun exposure, using chemicals or lifting heavy objects. • Other hazards may not be obvious and some can take effect on a person over time, such as stress. • You may be able to identify hazards by observing: • how people work • how plant and equipment is used • safe or unsafe work practices • how neatly the workplace is kept • what chemicals are around and what they are used for. Play Hazards video.

15. Hazards at work Hazards in my workplace include: [insert hazard] [insert hazard] [insert hazard] [insert hazard] Any other hazards? Your workplace should have a list of identified hazards.

16. Assess the risk From the hazards just identified, discuss the associated risk – what could go wrong?

17. Control the risk Decreasing effectiveness Control measures are ranked in terms of their effectiveness and are referred to as the ‘hierarchy of controls’. Elimination Substitution Isolation Engineering Administrative measures Personal protective equipment (PPE) Play hierarchy of controls video

18. Control the risk From the hazards and risks identified, what are some control options that could be applied? Controls should focus on reducing: the consequence of an incident (an airbag in a car); the likelihood that an incident will occur (visible police presence); or both (speed limits and other road rules). Controls affecting likelihood are preferred as they reduce the chance of there being a consequence at all.

19. Monitor and review controls Once a control measure is in place, it must be monitored regularly to ensure it remains effective and is the most appropriate way to reduce the risk. Review of the control measure is also required when: the control measure is not effectively controlling the risk a new hazard or risk is identified the results of consultation indicate a review is necessary you think a change at the workplace may create a new health and safety risk, which the existing measure may not effectively control.

20. Risk management To recap, risk management is a four step process: Identify hazards Assess risks Control risks Review control measures Play the risk management process video.

21. Risk management • The key to effective risk management is consultation and collaboration. • The risk owner, usually the principal/manager, is responsible for ensuring that risks are effectively identified, assessed and controlled. • Effective risk assessments should: • involve more than just one person • include relevant people involved in the activity • is not delegated to other staff. • The principal/manager must maintain an awareness of hazards and risks in the workplace

23. Asbestos reminder Is there asbestos in your workplace/school? Your principal is responsible for advising if there is asbestos containing material in your school. The department has strict protocols for the management of asbestos in workplaces/schools. Don’t make holes in walls that contain asbestos products. Report any damage to walls immediately where asbestos may be present. My contact person for asbestos concerns is: [name]. [If you are not in an asbestos confirmed school or workplace, you may delete this slide.]

24. Health and wellbeing The department’s vision is for employees to be healthy people, achieving quality education and training outcomes, in a safe and supportive working and learning environment. Wellbeing is an important part of your health and safety in the workplace. Your wellbeing is not only determined by whether you are free from illness or injury, it also includes your emotional, social and mental state. Play Wellbeing video

26. Wellbeing programs The department supports wellbeing programs that contribute to employee wellbeing, engagement, productivity and business needs. To ensure these are effective, the department is striving for formal wellbeing programs to be established in all workplaces/schools. A formal program is characterised by these five steps: Obtaining management commitment and support Planning Conduct a needs assessment Wellbeing action plan Evaluation

27. Employee assistance program The department’s Employee Assistance Program (EAP) provides free, confidential counselling to employees and their immediate family members, who need support in dealing with work-related and non-work related issues. The EAP provides face to face or telephone access to external professionals. Conversations remain confidential within the boundaries of the professional code of ethics. The department’s external EAP provider is Optum. They can be contacted 24/7 on 1800 604 640. Play Employee Support video.

29. If an incident occurs If you are involved in a workplace incident and/or sustain an injury, the following should occur: First aid or medical treatment will be provided Your supervisor is verbally notified of the incident and associated hazards The incident is recorded in the MyHR Workplace Health and Safety system.

30. Workplace rehabilitation The department’s expectation is that your workplace/school will make reasonable efforts to support you to stay in the workplace following injury or illness. Timely and effective rehabilitation assists employee recovery and a return to meaningful and productive work. The department’s Workplace Rehabilitation Procedures detail the responsibilities and processes for supporting injured/ill employees safely stay at work or return to work. A Rehabilitation and Return to Work Coordinator (RRTWC) is trained to facilitate workplace rehabilitation in your workplace: [insert name]. Play Workplace Rehabilitation video.

32. WorkCover claims The Workers’ Compensation and Rehabilitation Act 2003 (Qld) outlines the framework for providing compensation to employees who sustain work-related injuries or illness. If you sustain an injury or illness in the course of your employment, you can lodge a compensation claim with WorkCover Queensland. To support a claim, it is important that health and safety incidents are recorded in MyHR WHS at the time of the incident. Play WorkCover video

34. Emergency information Your workplace/school has an emergency response plan. Separate training is available on evacuation procedures and emergency response. Make yourself aware of who your building’s emergency wardens are. Your workplace emergency evacuation information can be found: [insert details]. Your evacuation assembly point is: [insert details]. The closest first aid kit is located: [insert details].

35. Evacuation sign [delete example and replace with your local sign]

36. Contacts The first point of contact for all health, safety and wellbeing matters is your school principal or work unit manager who has access to support by specialist staff in Regional and Central office. Key contacts in our workplace are: Health, Safety and Wellbeing Committee Chair Health and Safety Representative (HSR) Health and Safety Advisor (HSA) (workplaces with >30 staff) Rehab and Return to work Coordinator (RRTWC) First Aiders Names can be added above if practicable; however, it is recommended that the presenter also introduce the relevant contacts to the audience, particularly to support identification by new staff.

37. Contacts poster Health, Safety and Wellbeing Contacts In our region In our school/workplace Health, Safety and Wellbeing Committee Senior Health and Safety Consultant Senior Injury Management Consultant Claims Officer Employee Assistance Program Fire Safety Advisor Health, Safety and Wellbeing Committee Health and Safety Advisor Health and Safety Representative First Aid Officer Rehabilitation and Return to Work Coordinator Wellness Coordinator A template for a Health, Safety and Wellbeing contacts poster is available at: http://education.qld.gov.au/health/

38. Contacts School leaders and managers have access to regional office consultants who provide specialist services, advice and support. These include: Health and safety consultants Organisational wellbeing consultants Injury management consultants Claims officers

39. Further information Further information and resources can be accessed from the Creating Healthier Workplaces website at http://education.qld.gov.au/health/.

41. Assessment It is a requirement for all mandatory training in the department that an assessment be completed by participants. Workplaces also need to keep a record of participants and their training assessments. Records of the HSW Induction assessments, attendance sheet and a copy of this presentation needs to be securely kept in your workplace and may be requested by auditors. Please sign the participant record and complete the assessment sheet.

42. The end Health, Safety and Wellbeing induction

43. HSW induction attendance record Name of presenter: Location of presentation: Date of presentation: Description of presentation: The department’s Health, Safety and Wellbeing induction PowerPoint presentation was delivered over a one hour period. This presentation outlined the responsibilities that both individuals and the department have in ensuring their safety and that of their colleagues in the workplace. The presentation provided information on duties under the World Health and Safety Act 2011 (Qld), relevant departmental procedures, risk management, workplace rehabilitation, workers’ compensation, health and wellbeing, and key roles and contacts.

44. HSW induction checklist Participants are to complete this checklist during the HSW induction presentation. I report hazards and health and safety incidents to: _______________________________ I record health and safety incidents in: _________________________________________ I report my sickness/absence to: ______________________________________________ Hazards in my workplace include: _____________________________________________ Emergency evacuation information is located: ___________________________________ The emergency assembly point is: ____________________________________________ The closest First Aid Kit to my workplace is: _____________________________________ Trained First Aiders are: ____________________________________________________ My representative on the HSW committee is: ____________________________________ My Health and Safety Representative is: _______________________________________ My Health and Safety Advisor is: ______________________________________________ My Rehabilitation and Return to Work Coordinator is: _____________________________ The Employee Assistance Service (Optum) phone number is: _______________________ The Creating Healthier Workplaces website is: ___________________________________

45. HSW induction assessment 1. Who is responsible for workplace health and safety? 2. What process is used to ensure workplace health and safety? 3. Name three hazards in your workplace? 4. Who would you talk to about risks at work? 5. Where is the closest first aid kit in your workplace? 6. How would you report an incident at your workplace? 7. Who could help you return to work after an injury or illness? 8. What wellness activities occur or could occur in your workplace? Participant name: Date:

46. Certificate of completion Presented to: [insert participant’s name] On: [insert date] For completion of the DoE Health, Safety and Wellbeing induction Topics covered included: Duties under the Work Health and Safety Act 2011 (Qld) The risk management process Workplace rehabilitation Workers’ compensation Health and wellbeing Key roles and contacts For teachers, this course equates to one hour of professional development.