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NHLI Athena SWAN Open Meeting Update 11 July 2013 Professor Clare Lloyd Dr Emma Watson

NHLI Athena SWAN Open Meeting Update 11 July 2013 Professor Clare Lloyd Dr Emma Watson. Athena SWAN – Background. The Athena SWAN Charter is a recognition scheme supported by the UK Resource Centre for Women in science, engineering and technology (SET) and by Equality Challenge Unit .

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NHLI Athena SWAN Open Meeting Update 11 July 2013 Professor Clare Lloyd Dr Emma Watson

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  1. NHLI Athena SWANOpen Meeting Update11 July 2013Professor Clare LloydDr Emma Watson Imperial College Londonsdfgafgafga

  2. Athena SWAN – Background • The Athena SWAN Charter is a recognition scheme supported by the UK Resource Centre for Women in science, engineering and technology (SET) and by Equality Challenge Unit. • It aims to assist the recruitment, retention and progression of women in SET. • SWAN is the Scientific Women's Academic Network and consists of a series of Awards at Bronze, Silver and Gold levels for departments and institutions across the UK who can demonstrate good practice.

  3. NHLI and Athena • NHLI Athena Silver SWAN awarded • Submitted May 2009, awarded September 2009 • Only SID in FoM • Joined by School of Public Health in 2010 • Submitted November 2012, extension awarded May 2013 • Resubmission required by April 2014 • Feedback • Impressed by consultation process and efforts to engage with all staff • Felt Action Plan was ambitious and may require focussing • Award ceremony commended NHLI for its work with postdocs • Lack of analysis of some data • Lack of detail of progress, SMART goals required • Lack of evidence of senior management involvement

  4. Athena Markers • Baseline Data And Supporting Evidence • UG and PG Students • Key Career Transition Points, Appointments, Promotions • Career Advice and Support • Culture, Communications and Development Organization

  5. NHLI Process • Staff / Student consultation • Survey • College – 2010 • NHLI – 2013 • College – 2014? • Workshops • Self-Assessment Team • Application & Action Plan • Progress • Change of culture

  6. Athena Swan Workshops • March 2012 • All invited to attend • Students to Professors • 8 Separate workshops • Led by Fiona Richmond, Organisational Development Consultant • Four clear themes throughout all workshops • Basis of new action plan

  7. Women-only Workshops • 16 September 2013 • Female Academics, 10-11.30 • Female PhD, MD(Res) and Postdocs, 12-13.30 • Led by Fiona Richmond, Organisational Development Consultant • Specific for NHLI women • Changing culture • Biggest impact on women • What do women need to progress

  8. Athena Swan Workshops - Outcomes • Mentoring • Start up package • Research days • Leadership/Management • September 2013 workshop outcomes tbc…

  9. Mentoring

  10. Mentoring • PhD and MD(Res) Students • Via Degree registrations • More formalised than previously, with guidance but keeping flexibility • Postdoctoral Research Associates including Career Development Fellows • Led by Institute Lead of Postdocs • Database Generation • In liaison with Postdoc Development Centre • Lecturer and Clinical Senior Lecturer • Provided as part of the appointment process • Non-Clinical Senior Lecturer, Reader and Professor • Needed – nothing in place.

  11. NHLI Survey • Canvassed opinion via NHLI on Mentoring • Each NHLI academic was asked whether they would be interested: • In having an academic mentor • In acting as an academic mentor for other academics within NHLI and FoM (depending on grade) • In acting as academic mentor to NHLI Postdocs, thus continuing the Postdoc Development Scheme. • > 50 responses with an overwhelming positive result for the possible and existing schemes

  12. NHLI Mentoring Workshops • Run annually • Catch up for 2013 • March/April 2013 • October/November 2013 • Annual Spring Mentoring Workshops – 2014 onwards • For Mentors • For Mentees • Mentoring database

  13. PhD & MD(Res) Mentoring • Student Feedback • Periodic Review • PRES 2013 • Student Body • Student Committee • Open Meeting with DPS • Revised guidelines • From 1 August 2013 • Student choice • Assignment within 3 month of registration • Workshops offered

  14. NHLI Mentoring for Female Scientists • Annual speed mentoring events • Emphasis on career development and planning • 19 September 2013 • Female postdocs, 10.00-11.30 • Female PhD and MD(Res) students, 15.30-17.00 • Both followed by networking if desired • Maternity mentoring

  15. Start-Up Package

  16. Start-up package Aim: to maximise experience of new starters, and ensure their success • Face to face meeting with Head of Institute on starting • Newcomers Day • Introduce new starters to NHLI • Provide 1 hour slot with web manager to start professional and group webpages • Write a focus slot in the NHLI Newsletter on starting • Provide a tailored information pack • Provide mentoring

  17. Research Days

  18. Research Days • Postgraduate Research Day • June annually • Postdoctoral Research Day • Every two years (December 2014) • Newcomers Day • May annually** • 10 July 2013 and 26 November 2013 • Scientific Collaboration Days • Away Days • Annual NHLI/RBHFT Lectures with Poster Presentations • BHF Centre of Excellence Symposium • MRC Centre Symposia • MRC & Asthma UK Centre in Allergic Mechanisms of Asthma • MRC-PHE Centre for Environment and Health • Institute of Cardiovascular Medicine and Science Research Day

  19. Leadership / Management

  20. Leadership / Management Aim: to address feeling that management is not transparent; there is no opportunity to influence, not clear how decisions are made. • Define Head of Section (HoS) role • Expectations for HoS Both discussed at Management Advisory Committee and in process.

  21. Leadership / Management • MAC Athena Seminar • Leadership from HoI • Attendance mandatory • Tailored presentation for Head of Sections • Agenda item • Management Advisory Committee • Higher Degrees Committee • Section meetings (most) • Head of Section training • Promoting Equality and Diversity • Harassment – The management perspective • Personal Review and Development Plan (PRDP)

  22. Leadership / Management • Self-Assessment Team • Ownership and responsibility for tasks • Regularity of meetings • Visibility of Athena Action Plan • Tailored Athena seminars • HoI Open Meetings • Section Meetings • Student Committee / Body • Postdoc Committee / Body

  23. I work / study at NHLI, what should I be doing?

  24. Career Development & Planning • Use the resources available to you • Supervisors / Line Managers • Mentors • NHLI & Imperial • NHLI Funding Bulletin / Research Managers • NHLI Newsletter • Research Days • Take ownership / plan your career • Embrace Personal Review and Development Plans

  25. Training • Staff and students should develop their professional portfolio regularly • Students • Graduate School courses • Conferences and Research Days • Postdocs • Conferences and Research Days • ‘Roberts’ ten days training a year • Learning and Development Centre • Academics • School of Professional Development • Conferences and Research Days • You should feel confident that your training and development is important to NHLI

  26. Training • Personal Review and Development Plan (PRDP) • Promoting Equality and Diversity • Introduction to Management at Imperial • Effective Recruitment and Selection • Introduction to Supervising PhD Students at Imperial • Health and Safety Responsibilities for Academic Supervisors • The Springboard Women’s Development Programme • etc

  27. Provide Feedback • What was good at your last place of work? • What is good about your next place of work? • Why did you come to NHLI? • What are we doing well? • Can you see how to improve a process? • Respond to Staff / Student surveys

  28. Examples of feedback…

  29. HoI Open Meeting • Expectation to discuss collaborations • Schematic of Institute collaborations • ‘Family-friendly’ hours • 10am-12pm • Networking ‘breakfast’ instead of 5pm drinks • Difficulty of Hammersmith-Brompton transport • Two Open Meetings • Brompton Campus – 4 July 2013 • Hammersmith Campus – 12 July 2013

  30. Newcomers Day • Originally individual seminars • Attendance variable • Many seminars • Changed to paired sessions • Changed to whole day annually • Feedback from: • Newcomers • Athena Self-Assessment Team

  31. Postgraduate Day • Instead of call for volunteers, targeted emails to all academics with clear explanation of need. • Sessions not scientifically targeted • Split into themes • Attendance low in late sessions • Attendance register for students

  32. PRES 2013 • Clinical Training Fellowship process wasn’t clear and was last-minute • New structure in place • Seminars in advance • Mock interviews • Panels in advance

  33. PRES 2013 • FT milestones not feasible for clinicians • Older • Clinics • Family • Milestones & Requirements on NHLI website hyperlinked to JDs • Expectations set out PRIOR to appointment

  34. Transport between campuses • Difficulty in getting to Institute events from several campuses • Taxis for Institute Events • No knowledge of such opportunity • Dissemination of availability of taxis for Institute events

  35. Questions?

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