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Letters and Email Etiquette

Letters and Email Etiquette. r. Discussion Questions and Activities:. How do you use email in your life today? Why is it important that you learn how to write an effective, formal email?

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Letters and Email Etiquette

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  1. Letters and Email Etiquette

  2. r

  3. Discussion Questions and Activities: • How do you use email in your life today? • Why is it important that you learn how to write an effective, formal email? Think of four rules you would write for all people to follow when writing an email. List them on a sheet of paper.

  4. Pew Research • Using data from these statistics, list three interpretations as to why email is useful.

  5. JYour Address Date Recipient Address Greeting Intro Body Paragraph 1 Body Paragraph 2 Body Paragraph 3 Conclusion Signature

  6. Email Tips • Use the subject field to indicate content and purpose. • Don’t send chain letters or junk mail. • Remember that your tone can’t be heard in email. • Use a signature that includes contact information. • Summarize long discussions. • Keep messages brief and to the point. • Use correct sentence punctuation, spelling, and capitalization. • Use the blind carbon copyand carbon copy appropriately. • Don’t use email as an excuse to not communicate personally. • Remember that email isn’t always private.

  7. Vocabulary: Write definition on your template • CC (Carbon Copy) : Anyone listed in the Cc: field of a message will receive a copy of that message when you send it. All other recipients of that message will be able to see the person you designated • BCC (Blind Carbon Copy): This is similar to the Cc: feature, except that Bcc: recipients are invisible to all of the other recipients of the message (including other Bcc: recipients) • Can you think of an example when you would use each of these parts of an email?

  8. RECAP Email Guidelines: • Just like a written letter, be sure to open your email with a greeting like Dear Dr. Jones, or Ms. Smith: • Use standard spelling, punctuation, and capitalization. THERE'S NOTHING WORSE THAN AN EMAIL SCREAMING A MESSAGE IN ALL CAPS. • Write clear and be direct and to the point; professionals and academics alike see their email accounts as business. • Be friendly and cordial, but don't try to joke around (jokes and witty remarks may be inappropriate and, more commonly, may not come off appropriately in email)

  9. Strong Subject Lines • Strong Subjects:Introduce the topic but act as a title. • Invisible Children Organization • Save the Children Foundation • Invitation to the Assembly, Nov 2009 • Application for Manager Position • Party Invitation for John, Sally and Martin • Updates onAssignment Expectations • Great Craft Ideas Using Recyclable Materials • You come up with 3 strong subjects on your own! They can be about anything!

  10. Weak Subject Lines • Weak Subjects: • [blank] • Hi, Hello, How are you? • First line of the email message • Words to avoid: Help, Percent Off, Free

  11. IMPORTANT • As previously discussed, the 5-paragraph format is what we’re focusing on for each major writing assignment this year. • However, not every email will require this amount. The important thing to remember is to follow guidelines for each situation. • For the letter assignment in this class, you will stick to 5-paragraphs but many emails will not require that. • The following slide is an example of a casual business email between co-workers.

  12. Re-write the following email in an appropriate, grammatically correct, non-slang way. 

  13. Review Discussion Questions! 1. True or False: It is alright to leave the subject line blank especially if you have nothing else to talk about. FALSE • Your subject line is like your title. • Be sure to include a meaningful subject line; this helps clarify what your message is about and may also help the recipient prioritize reading your email

  14. A Few More… • 2. Why do you NOT want to type in all capital letters? • 3. How long should your paragraphs be?

  15. Creating an Email Outline

  16. Begin Individual Letters/Emails • You will choose a humanitarian group to support. • After researching them, you will write a letter to either a friend or family member urging them to get involved. You will cover: • What the organization is and what they hope to achieve • How they raise funding and support • Why the help of your friend/family member is important • Share your personal feelings about the organization as well.

  17. http://www.asha.org/members/international/IntNonProfRes.htm • www.globalcorps.com/jobs/ngolist.doc • Wikipedia Search: Humanitarian Organizations

  18. KONY2012 • http://www.youtube.com/watch?v=Y4MnpzG5Sqc • Original IC Documentary • http://video.google.com/videoplay?docid=3166797753930210643#

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