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STREAMLINED WORKFLOW + McNAUGHTON = SUCCESS!

STREAMLINED WORKFLOW + McNAUGHTON = SUCCESS!. 2012 Brick & Click Symposium October 26, 2012 Cheryl L. Blevens Reference Instruction Librarian.

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STREAMLINED WORKFLOW + McNAUGHTON = SUCCESS!

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  1. STREAMLINED WORKFLOW + McNAUGHTON = SUCCESS! 2012 Brick & Click Symposium October 26, 2012 Cheryl L. Blevens Reference Instruction Librarian

  2. “Through browsing collections, the library can foster reading beyond the curriculum and provide contact with ideas to which many students may not usually be exposed.” “What Has Happened to Browsing Collections in Academic Libraries?” By: Tom Kirk. Library Issues, May 2010, Vol. 30 Issue 5, pp. 1-4.

  3. Browsing Area Then Now

  4. August 4, 2010

  5. The Problem • Dec., 2009: Indiana Governor Mitch Daniels orders $150 million cut in higher education funding. • ISU’s appropriation cut $10.5 million (6.6%). • Immediate reductions in department budgets • Immediate reductions in Staff • Layoffs • Early retirements • Phased retirements • Staff reassignments • How to accommodate increased user demand?

  6. Department Structure Then Now TECHNICAL SERVICES Three departments, each supervised by a Chairperson Acquisitions (7 staff) Cataloging & Serials (7 staff) Processing/Mail/Facilities (1 staff) REFERENCE Single department supervised by one Chairperson 11 Reference Instruction Librarians 2 Clerks TECHNICAL SERVICES Single department with 3 units, supervised by one Chairperson Acquisitions Unit (2 staff) Cataloging & Serials Unit (3.5 staff) Phased Retirement (2 staff) REFERENCE Single department, supervised by one Chairperson 8 Reference Instruction Librarians 1 Clerk

  7. Order Process Then Reference librarian Technical Services • Title requests • Check multiple vendors • Check for Duplicates • Excel ”Orders” file • Purchase Request Form • Deliver PRFs to Acquisitions Clerk • PRFs • Multiple vendor accounts • Acquisitions • Cataloging • Processing • Circulation • Browsing Area

  8. The Solution • Brodart’s McNaughton Lease Plan • Over 50 years of experience leasing to libraries • Fast access to the hottest titles • One click to order • Titles arrive shelf ready • Scanned barcode links title to bib record • Titles ready for checkout within hours, not days. • Ability to return hot titles now grown cold

  9. McNaughton • Determining needs • Quantity • MARC records? • Shelf ready • Signing the contract • Creating the profile • Preparing the Browsing Area

  10. Signing the Contract

  11. Creating the Profile

  12. Order Process Now Reference librarian Technical services • Click on links to reviews • Click on title to order • Click on “check for duplicates” link • Click on “Place order” • Notify Acquisitions Clerk • Unpack and check invoices • Link item record to Bib record • Circulation for shelving in Browsing Area

  13. Bibz Order Page

  14. The Future • Are we on the right track? • Circulation stats & satisfaction surveys • Moving into media lease plans • More workflow tweaking • Publicity Plans • Eye catching signage • Word of mouth comments • Student & staff book reviews • Articles in faculty and student newsletters • Potential partnership with University College to incorporate popular fiction and nonfiction titles into the curriculum. • Conclusion • Streamlined Workflow + McNaughton = Success!

  15. References • Dewan, Pauline. “Why Your Academic Library Needs a Popular Reading Collection Now More Than Ever.” College & Undergraduate Libraries 17.1 (2010): 44-64. Library, Information Science & Technology Abstracts with Full Text. Web. 15 May, 2012 and 19 June 2012. • “Library Book Lease Program. Solicitation Number FA4659-10-Q-0005 (Archived).” FBO.org. Web. 21 May 2012 and 19 June 2012. • Loughlin, Sue. “Budget Cuts Straining Higher Education System.” Tribune-Star [Terre Haute, IN] 25 Oct. 2010. http://tribstar.com/local/x693287181/Budget-cuts-straining-higher-education-system • “W--Book Lease Library. Solicitation Number VA24811RI1369.” GovCB.com. Web. 21 May 2012 and 19 June 2012. • Zahua, Janelle M. “Options For Fiction Provision in Academic Libraries.” The Acquisitions Librarian 10:19 (1998): 45-54. Taylor & Francis Library and Information Science Collection. Web. 8 May 2012.

  16. Questions? • Contact Information Cheryl.Blevens@indstate.edu Indiana State University Cunningham Memorial Library 510 North 6-1/2 Street Terre Haute, IN 47809 (812) 237-8986 • Please fill out the program evaluation form. • Thank you!

  17. “It is what you read when you don’t have to, that determines what you will be when you can’t help it.” Oscar Wilde

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