Is Your File Management a Stone Age System?

2. Session id: 36367 Is Your File Management a Stone Age System? Shamim KhanOracle Technical Consultant Xerox Document Company

3. Traditional file system is Stone Age? • Files are loosely integrated • Duplicate files floating around the enterprise • Prone to data loss, integrity – hacker, virus attack • Difficult to back-up and Recover • Escalating administrative costs

4. “When information isn’t found, employees don’t necessarily do without. Rather they re-invent – an astounding 70% of content is re-created rather than reused.” - Ibid

5. “An enterprise with 1,000 knowledge workers: Loses a minimum of $6 million a year in time spent searching and not finding the information needed to pursue their jobs and wastes an average of $12 million per year from employees spending too much time duplicating information that already exists within the enterprise.” - IDC, The High Cost of Not Finding Information, Apr 2003

6. What is Oracle Files? • It is part of Oracle Collaboration suite • It is designed as an enterprise file server • Enable users to manage and collaborate content • All content stored in an Oracle database

7. Oracle Technology Architecture

8. Collaboration Suite Architecture Outlook FAX Web Access Access Voice Access Wireless Access Application Infrastructure Voicemail email Search Calendar Files Application Engine Data Store

9. Oracle Files Deployment Architecture Browsers Shared Disk Desktop Mac Client

10. WebDAV Servlet Admin Servlet OC4J HTTP Server App Servlet Portlet Servlet NTFS HTTP FTP WebDAV NFS AFP Oracle Files Software Architecture Browsers Shared Disk Desktop Oracle Internet Directory Oracle9iAS Mac Client

11. Oracle Files Access Matrix? Content area Read-only Read/Write Workspace permissions Private area Viewers Admins Participants Public area Everyone Admins Participants Personal area permissions Private area Individual Individual Public area Everyone Individual

16. Oracle Files Structure

20. Integration with eBusiness Suite

22. Oracle Workflow

23. Integration Key Features • Leverages Oracle Files features in eBusiness suite, such as standard APIs and web services • Enables rich set of functionality in a collaborative application development • Provides an integrated smart enterprise application

24. Integration Benefits • Single-source data across the enterprise • File integrity is maintained • Delivers web services and Standard APIs • Integrates the eBusiness application with file system. • Leverage companies to utilize the rich eBusiness functionality

25. What is the Bottom line? • Ability to consolidate files globally • Broad access via standard web browsers • Drive down TCO • Improved searching

26. Improve Productivity • Spend less time looking for information • Access from anywhere using Web UI • Single, consolidated site makes easy to maintain • Filesync - Disconnected users • Oracle DB and iAS RAS - 24x7 availability

27. Locking and Versioning • Locking • Control access to a file • Protect from losing content due to over-write • Audit trail on who’s working on a file • Versioning • Track changes to a document • Advanced search capability • Never lose revisions

28. Folders • Group related documents in workspaces • Create a URL to any document or folder • Security is automatically enforced

29. Next Steps • Similar topic sessions in Collaboration Suite • Tue - 8:30 AM • Wed - 11:00 AM • Wed - 1:00 PM      • Demo’s available in • Collaboration Suite campgrounds • Hands-on technical lab in Collaboration Suite • Try out the Messaging Center • Visit Oracle Direct booths • On the web • Oracle.com– Oracle Collaboration Suite • OTN.oracle.com– Products -> Oracle Collaboration Suite

30. Reminder – please complete the OracleWorld online session surveyThank you.

31. Q & Q U E S T I O N S A N S W E R S A