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Efficient Permit Management System for Transportation Services

This system streamlines permit management processes, including permit design, order, types, note codes, number series, fee schedules, possession status, archiving, and inventory. It incorporates fraud reduction measures such as holographic foil and magnetic stripe encoding. Suggestions welcome!

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Efficient Permit Management System for Transportation Services

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  1. Permit Management Debbie HoffmannTexas A&M University - Transportation ServicesT2 User Group 2007San Antonio dhoffmann@tamu.edu transport.tamu.edu

  2. Overview Permit Design Permit Order Permit Types Permit Note Codes Permit Number Series Fee Schedules Possession Status Archiving Inventory

  3. Permit Number Permit Design Permit Number Logic Fraud Reduction Measures Holographic Foil Access Encoded in Magnetic Stripe What suggestions do you have? Large Lot # and Permit Number Superimposed Over Graphic Encoded in Barcodes

  4. Permit Order Let’s take a look! Excel Spreadsheet Formulas for Accuracy Keep It SIMPLE – one permit sequence even when more than one permit number series

  5. Permit Types

  6. Permit Note Codes Used for facility access bundles

  7. Permit Number Series

  8. Fee Schedules

  9. PermitDirect

  10. Lot Codes and Space Types

  11. Valid Permit But Not Renewable Permit Direct Possession Statuses Possession Status

  12. To Archive or Not To Archive? We prefer to have the history at our fingertips Does cause some delays in loading accounts with large amounts of data for review or for selling permits in the register

  13. Physical Permit Inventory Issued to cashier drawers Specialty permits and restock permits in locked cabinets Monthly physical permit inventory using scanners PowerPark query for stock possession status

  14. Questions? Debbie HoffmannTexas A&M University - Transportation ServicesT2 User Group 2007San Antonio dhoffmann@tamu.edu transport.tamu.edu

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