Microsoft Word: A Powerful Document Preparation Tool

1. BIL101, Introduction to Computers and Information Systems Chapter 7 Microsoft Word This chapter is based on the Turkish documents written by Fahrettin Önal Reformatted and ornamented with screen snapshots by Metin Demiralp Istanbul Technical University, Informatics Institute, Maslak -- 80626, Istanbul/ Türkiye Version 0.60 Reformatted for presentation by Hüseyin Toros

3. Microsoft Word is  quite capable of doing a lot of important things like using   different fonts in size and shape for the document preparation  in a easy--to--get approach. It has a lot of tools to be provided  for various user demands. Generally, the term Word recalls the   Microsoft Word which is a part of Microsoft Office Suite. Word documents are maintained in a file format  which is specified by the suffix {\tt . doc} in the name.  However it can handle the documents by reading from or saving  into the other file formats like text files {\tt . txt} or  rich text format files {\tt . rtf}. Since 1997 Word is able to   manipulate the HTML files. 

4. The word window contains 9 main menus. • File: This menu controls fundamental file operations. You can get an   access for the operations like file opening, file closing, file saving, managing file margin settings, printing from this menu. 

5. When a new documents is tried to be created a new file whose extension is doc is opened. The document is prepared by  using the existing tools of Word and then File--Save option of  this menu is selected for saving the document file. A new window  is opened to get some information about the file where the  recent for of the document will be saved. The necessary information is given through this window to complete the saving procedure. 

6. One of the important options is Page Format. The spaces for the  left, right, top and bottom margins can be set via this option.   The selection between the landscape or portrait forms of the paper  can also be accomplished through this option. That is the paper  is used either in vertical or in horizontal position. 

7. Edit: The editing operations which are needed to be done on the content  of the document are accessible from this menu. Cut -- Paste operations   which are available in all window structured operating systems, search  and replacement operations, undoing operations which recover from an   executed operation, repetitions can be realized by using the tools  which are accessible from this menu. 

8. It is possible to find a word in the text and to replace it   with some other word. For this purpose Edit--Change Menu is  used. First the information for the term to be searched and  then the information about the new string which will be replaced  with the searched one are given. After this step the replacing  operation can be realized for either just a single or multiple   replacements.

9. View:     The medium for editing the document can be chosen via this menu.   On the other hand the toolbars which are perhaps most important  features of Word like programs can be hidden or made appearable  through this menu. There are two fundamental toolbars:Standard Toolbar which  enables file and edit operations, Formatting Toolbar which  operates on text and paragraphs.  

10. Add In:     This menu enables us to add the objects like footnote, page number, date information, symbol, picture, caricature, ready--to--use  figures, files. Caricatures include some small pictures which  comes with Word. 

11. Add In menu makes it possible to write some symbols which are not   directly available from keyboard. The Add--Symbol option enables  us to choose some existing symbols from this menu and add them  into the document in a desired number. 

12. There is a Word specific picture writing capability which is   called WordArt. The following snapshot illustrates this.  Bilişim Enstitüsü Bilişim Enstitüsü

13. Format:     The color, type, style, size and paragraph management of our   text material; itemization operations, shading and margin  design, column strutures, the creation of special writing  formats and their utilization are available via the tools of  this menu. 

14. All types of settings which are related to the characters to be   written into the document are adjusted from this menu. For this   purpose Format--Font Type option can be used. In this menu,  font type, font style, font size, font color can be set. 

15. Format--Paragraph option can be used to set a paragraph left or   right justified or centered. The spaces from the left and right  margins can also be set via this option.  On the other hand we can use the Format--Item and Enumeration   options for the creation of an itemized text.  Format--Format option enables us to create a specific text type at our disposal. This can be considered as our hand writing.

16. Tools:     This menu is used for the applications of some standard grammatical    procedures, envelope and label creation, utilization of macros and  some small subroutines, the adjustment of the general settings of  Word. 

17. Tools menu permits us to make settings on the defaults of Word.   For example, to set the time period for autosaving procedure to  a desired value, to set a password, to set warnings for macro  viruses, to set default file type we can use this menu.  

18. Table:     This menu provides the tools for the construction of tables which are composed of cells such that each cell may contain different  text material. 

19. Window:    This menu enables us to work with more than one documents at the   same time.   Help:    As can be concluded from its name this menu gives some information   about various facilities of Word.