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Implementation of IT in Archival Management at Palembang Municipal Archives

This research analyzes the implementation of information technology in the archival management system at the Municipal Archives of Palembang, Indonesia. It examines the effectiveness and efficiency of ICT utilization in archiving enforcement, based on the Read and Giin life circle analysis approach.

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Implementation of IT in Archival Management at Palembang Municipal Archives

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  1. The Implementation of Information Technology Infratructure in archival Management System at Municipal Archives of Palembang-Indonesia: Analysis Based on Read & Giin Life Circle. • Rusmiatiningsih • rusmiatiningsih38@yahoo.com • Raden Fatah Palembang, Indonesia • The Power of PowerPoint | thepopp.com

  2. background • Regulation of Chief Indonesia National Archive, No. 14, 2012 -> that the utilization of ICT will increase efficiency, effectiveness, transparency and accountability of archiving enforcement • Presidential Instruction No. 3 of 2003 that the government should be utilize of ICT development to create the ability to process, manage, distribute information and public services • The Municipal Archives of Palembang is a public organization under of the Palembang Government to should be using ICT shading and fostering archival activities for all government agencies under Palembang City. The Power of PowerPoint | thepopp.com

  3. Is to find out how far the application of information technology used in the management of archives at Municipal Archives of Palembang City by using life circle analysis approach Read & Giin. • What purpose? The Power of PowerPoint | thepopp.com

  4. Conceptual Apparatus • 01 • technology development contribute for archives managing process more easily and sophisticately. • Archives and Information Technology • implementation of information technology in the management of archives will give effectiveness and efficiency, but in reality, the application has not been fully implemented in archives management • The Implementation of IT in Archival Management • Read & Giin explain that the function of archive management include information management to control of process creation, distribution, organizing, storage, rediscovery, and destruction • Life Cycle approach • 01 • 02 • 03

  5. Read and GiinAproach • conventional archive runs one by one step • Conventional archive • in creation and storage process taking place in one step, and in distribution and use steps also runs one step, • more efficient than conventional archive • Electronic Archive The Power of PowerPoint | thepopp.com

  6. Implementation ICT at Municipal archive of Palembang • Lorem ipsum dolor sit amet disposition creation use Disposition is an activities to reduce the volume archive. Record (dinamis) have done automation using record management system (SIKD), so, the retention have finish using computer. Meanwhile physical archive (paper base) destroyed by burning method. It can be seen that in creation step has begun to use an automated technology, though still with its limitations. It’s because not all partner institutions use the same automation system (SIKD). The condition in Municipal Archive of Palembang, that using oflinemethode, because record (dinamis) and vital archives, both accesed without internet network. maintanance distribution Maintenance activities at the Municipal Archives of Palembang there are two handling. The first handling is manually, everyday cleaning the physical archive from the dust and check from termite destroyed each one six month. The second handling, using convert method. Paper to JPG and PDF format. distribution step still manual way, caused lack infrastructure, like some computers. Beside that, needed internet network to online distributing archive faster and easier. The Power of PowerPoint – http://thepopp.com

  7. condition • Vital archive • record • . • staf • storage The Power of PowerPoint – http://thepopp.com

  8. The research found that the implementation of Information technology in archival management system at Municipal Archives of Palembang has been applied albeit still not fully applied. • The research also found three conditions in the implementation, i.e. already using information technology, semi-manual, and manual. • The Municipal Archives of Palembang must using information and technology infrastructure on all steps of archive life cycle, for efficiency and effectively archive management. • conclusion The Power of PowerPoint | thepopp.com

  9. Thank You. Hello..! Contact Us • Fb : Rusmiatiningsih • Email : rusmiatiningsih38@yahoo.com • WhatsApp : 085287334239 • Rusmiatiningsih The Power of PowerPoint | thepopp.com

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