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Mangement and Control system Common ground : international standard

R epor t about controlling activity and its results in the programme in 2013 TOP Monitoring Committee Meeting 21.11.2013. Mangement and Control system Common ground : international standard. European Commission.

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Mangement and Control system Common ground : international standard

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  1. Report aboutcontrollingactivity and itsresultsintheprogrammein2013TOP Monitoring Committee Meeting 21.11.2013.

  2. Mangement and ControlsystemCommonground: international standard

  3. European Commission October, 2012 – Horizontalpublicprocurement auditno 2012/HU/REGIO/J2/1161/1 regardingthe management and controlsystem of Hungary Observation: • Discriminatoryselectioncriteria – CompulsoryrequirementforregistrationwiththeHungarianChamber of Engineersatthe tender submissionstagefor TOP • EC has obligatedtheHungarianauthoritiestoeliminate and avoidthispracticeinthefuture, aswellastoimplement an amount of 5% correction of overhead.

  4. European Commission Base of thecorrection: Everyexpenseitemcontainedintheexpensecertificationsalreadysubmittedtothe EC and alsointhecontractssignedbefore 1stFebruary 2013 and exceededthe EU thresholds. The expenseitemswhicharetoverifyinthefuture and arecontainedinthecontractssignedbefore 1stFebruary 2013, exceededthe EU thresholds and submittedduringtheeligibilityperiod. Correction: Alltogether 296 contractingagreement / contract of servicesareconcerned, thetotalvalue is 1060,4 billion HUF (EU: 835,2 billion HUF, its 5% is 41,8 billion HUF)

  5. European Commission 23-27. September 2013. – Horizontalpublicprocurement audit no 2013/HU/REGIO/C2/1199/1 (TOP-SIOP) regardingthe management and controlsystem Subject of monitoring: 20 contractingagreement / contract of services Presently: data service phase

  6. Activity of DGAEF in 2013 The aim of thesystemcontrolof 2012 • Todeterminewhetherthechanges and theoperation of the management and controlsystem of TOP correspondwiththelaw and internalregulations, aswellastheelementsandtheprocedures of thesystemensurethelegitimate and properutilization of thesupport. • Tochecktherealization of thesuggestionsofthesystemcontrolsfromthepreviousyears. 24 test projectshas beenselectedinthe interest of testing theprocedures, controls and thecorrespondencetotherequirements and aims of thesystemcontrol.

  7. Activity of DGAEF in 2013 The result of thesystemcontrolof 2012 Inthe 4-grade systemusedfortheclassification of theOperationalProgrammesTOP has gotthe „level 2, itoperatesbutsomeamendmentsarereqiured” classification. The control has notrevealedanysevere, systemicerrorwhichwouldinfluencethecommunityfunding. The systemcontrol has notbeenspecifiedanyfinancialcorrectionsto be implemented. The DGAEF has specifiedthesettingup of irregularityprocedureconcerningthesystemcontrolonlyinonecase.

  8. Activity of DGAEF in 2013 Samplingproceduresin 2013 Basedonriskassessment, 22 projects has beenselectedforsamplingcontrol. • Submitting of 13 draftreports is inprogress, • Concering 8 out of 9 submitteddraftreports no irregularity has beenoccured, in 1 casethepaying of amount of 1890 HUF loss of interest payment has beenordered.

  9. Controls of externalauthorities – TOP 2013 State Audit Office of Hungary • Control of thedischargeof 2012 • Underlyingcontroltooffer an opiniononthebill of thebudgetof 2014 • Follow-upinspection of theinvestmentprocessof Metro line 4 HungarianStateTreasury • Regularity and targetedauditsonbehalf of NDA • Fact-findingmissions and investigations • Audit of authenticationreports

  10. Inspections of NDA’sInternal Audit –TOP 2013 The number of theinspectionscarried out byNDA’sInternal audit: 4 • Control of theimplementationofthetasksduringthemaintenanceperiod, • Control of theoperationofthemodified SLA system and thefollow-upcontrol of theannualreportof 2012, • Practice of thecontrolofthe market priceattheintermediatebodies and theinspection of itsmethodology, • The transparencyfollow-upcontrol of thebeneficiariesgainedsupportintheprogrammingperiodof 2007-2013 accoringtothe 50. § (1) c) point of CXCV. lawonstatebudget of 2011.

  11. On-the-spotverifications • By MA: level C • Periodically • Incase of selectedprojectsbasedonriskassessment • ByIB’sEngineeringDeperment: level B • Basedonannualplanning, each project is verifiedatleastonce a year (duringimplementation and maintenanceaswell) • Incase of selectedprojectsbasedonriskassessment • By a supervisingengineer, as an externalexpert: level A • Basedonannual and monthlyplanning, duringtheconstructionphaseweekly, planningandfeasibilitystudyarepreparedmonthlyadjustedtothecooperations. Duringthemaintenanceperiodatleastonce a year. • Incase of eachlive TOP projects

  12. TOP MA – verificationlevel „C” 1/2013. Director-GeneralInstruction of theon-the-spotverificationlevel „C” Goals: Tofollow-uptheadequateprogress of thesupportingcontractoftheinvestments , toensuretheregularityoftheuseofpublicfunds, tocorrectpromptlythedificienciesidentified. Numbers of theverifications: 36 on-siteverificationslevel „C” in 2013: - 13 roadprojects, - 21 railwayprojects - 2 projectsforthetransportreconstrucion of the Buda CastleDistrict Irregularityprocedures: 2 proceduresareinprogress, incase of 2 procedures no irregularity has occured.

  13. Thankyouforyourattention.TOP Monitoring Committee Meeting 21.11.2013.

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