Essential Software Applications and Features Overview

1. 3 CHAPTER BASIC APPLICATION SOFTWARE

2. Competencies • Discuss common features of most software applications • Discuss word processors and word processing features • Describe spreadsheets and spreadsheet features

3. Competencies cont. • Discuss database management systems • Describe presentation graphics • Discuss integrated software • Describe ways to share data between applications

4. Application Software • Basic applications • Called general-purpose or productivity applications • Common types • Word processors • Spreadsheets • Database management systems • Presentation graphics • Specialized applications

5. Common Features • Graphical User Interface (GUI) • Windows • Menus • Toolbars • Help

6. Open Save Print Toolbars • Commonly used commands • Contain shortcuts • Most common • Standard • Formatting

7. Web Based Applications • Access to applications stored on web sites • Application service providers (ASP) • Special sites • Allows access to Web-based applications

8. Word Processors • Used to create text-based documents • Memos, letters, and faxes • Newsletters, manuals, and brochures • Three most widely used word processing programs • Microsoft Word • Corel WordPerfect • Lotus WordPro

9. Word Wrap Editing Thesaurus Spelling and grammar checkers Find and Replace Formatting Font and font sizing Character effects Bulleted and numbered lists Word Processor Features italics size bold colors

10. Creating a Report

11. Spreadsheets • Programs that manipulate numeric data • Three most widely used spreadsheet programs • Microsoft Excel • Corel Quattro Pro • Lotus 1-2-3

12. Spreadsheet Features • Workbook files • Worksheets • Formulas • Functions • Analytical graphs or charts • What if Analysis

13. Creating a Sales Forecast

14. Creating a Chart

15. Database Management Systems DBMS • A collection of related data • Sets up a structure for data storage • Three most widely used database programs • Microsoft Access • Corel Paradox • Lotus Approach

16. Database Features • Tables • Records • Fields • Record sorting • Queries • Forms • Reports

17. Creating a Database

18. Creating a Query

19. Presentation Graphics • Programs that create visually interesting presentations • Three most widely used presentation programs • Microsoft PowerPoint • Corel Presentations • Lotus Freelance Graphics

20. Presentation Graphics Features • Slides • Design templates • Special effects • AutoContent wizard

21. Creating a Presentation

22. Integrated Packages • A single program that provides the functionality of a widely used program • Popular with many home users • Classified as personal or home software • Advantages are cost and simplicity • Disadvantages are limited functions • Popular packages are Microsoft Works & Apple Works

23. Software Suites • Collection of separate application programs sold as a group • Four types of suites • Productivity suite • Personal suite • Specialized suite • Utility suite

24. Sharing Data Between Applications • Copy and paste • Object linking and embedding (OLE) • Powerful and useful features • Connects separate applications • Supports sharing and exchanging files

25. Object Linking • A link is made from the source file to the destination file • Use when you want the destination document to contain the most updated data

26. Object Embedding • Object from the source file is embedded in the destination document • Object becomes part of the destination document • Changes made to the embedded object not reflected in the original source file

27. A Look to the FutureWeb-Based Application Software • Use the Web to connect to an application service provider • No programs to install • Allows for a simpler and cheaper computing system

28. analytical graph (70) application service providers (asp)(63) application software(62) AutoContent wizard (77) basic applications (62) bulleted list (66) business suite (80) button (62) cell (69) character effects (66) chart (70) column (69) database (74) database management system (DBMS) (74) database manager (74) destination file (81) Key Terms

29. dialog box (62) document (66) drop-down menu (62) editing (66) field (74) find and replace (66) font (66) font size (66) form (74) format (66) formula (69) function (69) general-purpose applications (62) grammar checker (66) graphical user interface (GUI) (62) Help (62) home software (79) home suite (80) Key Terms

30. icons (62) integrated package (79) label (69) master slide (77) menu (62) menu bar (62) numbered list (66) numeric entry (69) object embedding (81) object linking (81) object linking and embedding (OLE) (81) personal software (79) personal suite (80) pointer (62) presentation graphic (77) productivity applications (62) productivity suite (80) Key Terms

31. pull-down menu (62) query (74) range (70) recalculation (70) record (74) relational database (74) report (74) row (69) sheet (69) slide (77) software suite (80) sort (74) source file (81) special-purpose application (62) specialized applications (62) specialized suite (80) spelling checker (66) Key Terms

32. spread sheet (69) standard toolbar (62) system software (62) table (74) text entry (69) thesaurus (66) toolbar (62) user interface (62) utility suite (80) Web-based application (63) what-if analysis (70) window (62) word processor (69) word wrap (66) workbook file (69) worksheet (69) Key Terms

33. FAQs • What is a graphical user interface? • What are the advantages of using a web-based application? • What kind of documents can I create with a word processing program? • What is the difference between a spreadsheet and a worksheet? • What is a relational database?

34. Discussion Questions • What are the major differences between a spreadsheet and a database? • Discuss the features you can use to enhance a presentation. • Why are integrated packages popular? Why not use a software suite? Discuss. • Describe the two methods for sharing data between applications.