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PACKING and TRACKING BOXES

Learn how to pack and track boxes for Iron Mountain archive storage at the City Recorder’s Office. Follow precise guidelines to label, pack, and track boxes correctly to ensure efficient record management. Simplify your archiving process today!

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PACKING and TRACKING BOXES

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  1. PACKING andTRACKING BOXES

  2. Packing Boxes Iron Mounatin archive boxes are available from the City Recorder’s Office Pack only the same record series files in one box All files in the box should have the same retention period Do not overpack or underpack Do not tape box shut – close using the box lid provided

  3. Tracking Boxes STEP ONE: • Complete box label, attach to box Iron Mt. RFID label Box label

  4. Tracking Boxes STEP TWO: • Complete the box-tracking spreadsheet.

  5. Tracking Boxes STEP THREE: • E-mail the completed tracking sheet to the City Recorder’s Office.

  6. Tracking Boxes STEP FOUR • Bring box to the City Recorder’s Office where it will be logged-in. • City Recorder will coordinate pickup with Iron Mountain.

  7. Tracking Boxes STEP FIVE: • City Recorder will update City’s online account at Iron Mountain with additional details (if necessary) after box has been logged into their system.

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