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Prospect Report and Presentation

Prospect Report and Presentation. Engineering Economics and Project Management. Used in CEVE 322. Prospect Presentation Situation. Standard situation: a regular meeting to determine what investment proposals (“prospects”) to approve Committee hears these routinely

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Prospect Report and Presentation

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  1. Prospect Report and Presentation Engineering Economics and Project Management Used in CEVE 322

  2. Prospect Presentation Situation • Standard situation: a regular meeting to determine what investment proposals (“prospects”) to approve • Committee hears these routinely • Communication involved: written prospect report to committee, handout, PPT, and presentation • Person who prepared the prospect report distributes the handout, gives the presentation, answers questions, provides additional details

  3. Similarities in Structure • Report, presentation, and handout structured in the same way • Summary • Discussion • Decision process drives what is presented • “Front matter” of headings conveys situational information

  4. Audience Expects TWO-PART STRUCTURE Summary Briefly: Situation, problem/task, importance, your responsibilities, your actions, conclusions, recommendations Discussion Organized to answer questions: Explains background, analyzes problem, proposes solutions, expresses conclusion in detail (perhaps with implementation details, etc.)

  5. Written Prospect Report Answers the question, “Should the company invest in a prospect?” • Summary • Discussion • Opportunity: describes “prospect” such as power plant, oil field, refinery, gas field in current economic situation • Interpretation of options, figures • Detailed recommendations • Appendices and figures

  6. Getting to the Point • Go to “bottom-line” unless controversial • State main point for audience that wants “big picture” • Give “MUST KNOW” points to support decision

  7. Cover in Discussion • Models developed and used for the analysis • deterministic • probabilistic • Sensitivity chart ranking key input parameters • Bases for the choices in input distributions • Graphical and statistical descriptions of outputs

  8. Information at Your Fingertips • Capture key information on your project electronically, available if necessary • Prepare extra tables or graphs in PowerPoint to answer audience’s “Yes, but . . . “ objections • Use as appendices or as follow-up slides

  9. Handout for Talk • Summary of main points • Key figures • List of assumptions related to model • Contact information

  10. Accessibility Comprehensibility Usability Interpersonal / Intercultural Effectiveness Routine format helps audience find info Familiarity allows minimal explanation, focus on specific info Known criteria imply required info Detailed knowledge key to personal trust Criteria for Prospect Reports, Presentations

  11. Lead through Excellence in Engineering Communication • More resources are available for you • under “Engineering Communication” at Connexions at http://cnx.org • at the Cain Project site at http://www.owlnet.rice.edu/~cainproj • in your course Communication Folder in OWLSPACE

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