Supporting FFA & Agricultural Education

1. Supporting FFA & Agricultural Education FFA Alumni- Doing Together, what we can’t do alone!

2. Question • Are you a supporter of FFA and Agriculture education? • Are you a parent or family member of someone in FFA? • Are involved in your child’s FFA chapter? • Do you know other parents that are involved in your child’s FFA chapter? • Are you a former FFA member? • Are you interested and excited about FFA’S success and growth in your community?

3. Yes! Yes! Yes! • If you answered Yes to any of these questions, then you are in the right place! • You are going to learn how easy it is to convert your support and enthusiasm into starting a local FFA Alumni affiliate in your hometown. • First, let’s define exactly what an Alumni affiliate does!

4. An FFA Alumni association is an organized group of individuals who promotes the success and growth of their FFA Chapter, support agriculture education and care for their community. Support and promote the FFA Organization, FFA Activities and agricultural education on local, state, and national levels. What is the purpose of a FFA Alumni Affiliate?

5. ` What is the purpose of a FFA Alumni Affiliate? (Continued) • Agriculture teachers rely on FFA alumni members to help ease the outside commitments of teaching, bring more support to agricultural education programs and give teachers more freedom to do what they do best - teach kids! • FFA relies on alumni members for student recruiting, scholarship money, aiding in camps, conferences, national FFA convention and other personal development programs. The high level of commitment the FFA Alumni offers the National FFA Organization and the communities in which they live helps make FFA students' lives better.

6. The great thing about a local FFA Alumni affiliate is, you can decide how active you want to be! Chaperone chapter, district, state and national functions Hold a free chili super Assist with FFA fruit sells Raise money for an annual scholarship Sponsor a FFA member to go to National Convention Assist with organizing the chapter banquet Serve as advocates for Ag Education at school board meetings Fundraising & advocacy Recruitment Activities Social Activities What does a FFA Alumni affiliate do?

7. 6. Planning & Executing Activities Basic steps in organizing your own Alumni Affiliate 5. Recruitment 4. Elections & Chartering 3. First Meeting 2. Organize Members 1. Determine needs with Ag teacher

8. Determine needs with Teacher • Gain teacher’s support. • Identify classroom, FFA and community needs with teacher. • Research school policy on volunteer groups. • Recognize that you are working in support of the teacher. All ideas and activities should have the teacher’s approval.

9. 2. Organize Members Parent # 1 • Three to five interested individuals can start the nucleus of your Alumni affiliate. You will be recruiting and welcoming new members at each meeting! YOU! Parent # 2 Supporter Teacher

10. 3. Hold First Meeting • Contact all potential members • Invite Chapter officers and advisors (maybe have them do the opening-closing ceremony or give a short presentation) • Have a State Alumni representative present or an alumni member from another alumni affiliate, if possible • Make use of State and National FFA Alumni materials • Have agenda organized before meeting time • Have snacks! • Identify goals and ideas for the alumni affiliate (Determined with the FFA Advisor before hand) • Have a sign-up sheet going around during the meeting

11. 4. Elect Officers The local advisor or a FFA chapter officer proceeds to elect an Alumni president • You can’t have an organized alumni affiliate and be successful with out leaders. Just like FFA Chapters elect officers, the local Alumni should too. • Make sure that the president is someone that is willing to put forth the time and energy necessary to start an affiliate. • Votes can be determined by an election of attendees in the meeting.

12. 4. Elect Officers (continued) The new Alumni president then proceeds to elect the vice-president, secretary, and treasurer • Usually new officers are elected annually. • You can form your committees as you establish what your local FFA/ Ag Education needs are such as, • A chair of the scholarship committee • The chili supper chairperson • Chair of community activities/ Advocacy • Chair of Livestock shows • Chair of Fund Raising • Chair of Chaperones *Don’t be afraid to start small. Focus on your greatest need, then expand as your volunteers and resources grow!

13. 4. Steps to chartering Suggested Bylaws should be handed out and each item discussed • A suggested copy of your bylaws can be provided to you in many ways: • Visit http://www.ffa.org/alumni/ to retrieve a copy • Locate a copy in your State or National Alumni information booklet • Call the National FFA Alumni Association at 317-802-4292 Bylaws

14. 4. Steps to chartering(continued) After this discussion, bylaws should be decided on Smith FFA Alumni Affiliate Bylaws • Attendees at the meeting should accept the bylaws as agreed on • The elected secretary and president should keep a copy of the bylaws and have one present at all meetings • Consider giving a copy to new members as they join

15. 4. Steps to chartering(continued) Determine local dues & organize finances • The local FFA Alumni affiliate determines the amount of local dues to be paid. • The elected Secretary/Treasurer should collect local, state and national membership dues and send them to the state association. • A banking account is generally established to track alumni savings and spending. • A copy of the financial records should be provided at each meeting.

16. 4. Steps to chartering(continued) Local FFA Alumni Affiliate $ State Dues Completed Alumni Membership Roster Participation and Involvement in State FFA Alumni Association State FFA Alumni Association Dues • In order to charter a local alumni affiliate in the State and National FFA Alumni; you must submit to the state: state and National dues, membership roster, copy of bylaws and application for local charter. • The above steps qualify you and your membership to participate in any state or national activity. Including using the tax exempt status for Alumni business.

17. 4. Steps to chartering(continued) What about National Membership? • In order to charter a local FFA Alumni affiliate, national dues for at least ten members must be paid. • Membership year runs from September 1 – August 31. Rosters and dues must be submitted to Nationals by May 15th to qualify for awards and delegates.

18. 4. Steps to chartering(continued) Provides $100,000 annually back to local affiliates in the form of rebates, WLC scholarships, college scholarships, Local chapter grants, and awards Annual subscription to the National FFA Alumni’s newsletter, New Visions and for $2 the FFA New Horizons Watch your $10 at work for the advocacy of Ag Education and FFA!Enjoy the satisfaction of giving back to the organization that has impacted your life or the life of your family. Obtain tax exemption qualification for your local affiliate Benefits of joining The National FFA Alumni Association

19. 5. Recruiting Members (Anyone who supports Ag education & FFA)

20. Execute Plan & Research Goal 6. Planning & Executing Activities 1. Make a list with teacher of things the department/FFA needs. 2. Find out who can do the work 3. Research and know all the legal or policy requirements and liabilities 4. Analyze Community Resources 5. Have organized committee groups 6. All people can not do all things, find their niche.

21. 6. Planning & Executing Activities Activity Ideas