Offeror’s Conference

1. Offeror’s Conference Virginia Foundation for Healthy Youth RFP #852P019 Tobacco Use Prevention & Cessation Programs with Youth in Virginia

2. A few items before we start… • Make sure you have signed in • Please ask questions BUT if you have specific questions about fit for your project, etc, please save those questions for later • This PowerPoint will be available on the VFHY website • Follow along with the RFP Instruction document

3. Today’s Agenda Introductions Background VFHY and RFP#852P019 Online Proposal Application System RFP #852P019 Review and Instructions Types of Funding Available Component I & Component II Requirements RFP Timeline

4. VFHY Background • Created in 1999 by the Virginia General Assembly as a result of the Master Settlement Agreement. • In 2009, the General Assembly expanded our mission to include the prevention and reduction of childhood obesity in addition to reducing and preventing youth tobacco use. • In 2016, the General Assembly further expanded the VFHY mission to include substance use. VFHY’s New Mission Statement • VFHY empowers Virginia’s youth to make healthy choices by reducing and preventing youth tobacco use, substance use and childhood obesity.

5. VFHY’s Winning Formula Comprehensive Approach: Programs, Marketing, Research Over 1 million kids have received programs! 15th Tobacco Use Prevention/Cessation RFP VA High School Smoking Rate down to 8.2% (2014-15 VYS results). A decline of more than 70% since our work began! www.VFHY.org

6. RFP #852P019Tobacco Use Prevention & Cessation Programs with Youth in Virginia All areas of the state are eligible to apply. Grants will be awarded using Best Value Process, regionally and statewide. Tax-exempt, non-profit, governmental and charitable organizations are eligible to apply. Program(s) must be from the VFHY Compendium. Care should be taken if submitting more than one proposal. Grant Amounts not to exceed $50,000 per year. Award Period: July 1, 2018 – June 30, 2021 Submission Deadline: October 16, 2017 by 5:00pm

7. Types of Funding Available (Page 3) • Level I. Materials Only • Program materials only • Minimal grant management support • Level II. Staffing and Materials • Program materials • Instructional staff/management staff • Requires an annual policy, systems or environmental change objective

8. Evaluation and Award Criteria (page 4) • VFHY utilizes a Best Value approach with evaluation. • Acceptable • Marginal • Unacceptable

9. Using the Online System • Question and Answer Format • Scroll down to respond to questions • Print a hard copy of questions • For ease of editing, complete answers in Word, spell check, then cut and paste into online proposal

10. There is a sticker on the inside of your notebook to place your email address and password. Grant System Login

13. Agency Screen

14. RFP #852P019 Outline(Page 6) Proposal Summary Organizational Background and Program History Program Information Evaluation Budget Appendix

15. Special Requirements: Component I & Component II (Page 7-8) Level I. Materials Only grants require only Component I • Selection and implementation of a VFHY Compendium Program Level II. Staffing and Materials grants require both Component I AND Component II – • Selection and implementation of a VFHY Compendium Program • Policy, systems or environmental change strategy(ies)

16. Component I VFHY Compendium Program Implementation

17. Component I Must select a program(s) from VFHY Compendium of Programs list. Provide full name of program. Be sure to select programs that match your targeted youth (age & setting). Consult with the program vendor for the most up-to-date information.

18. VFHYCompendium of Programs • All Stars • Al’s Pals • Families and Schools Together (FAST) • Healthy Alternatives for Little Ones (HALO) • Life Skills Training • Media Detectives • Media Ready • Not on Tobacco (N-O-T) • Positive Action • Project Alert • Project EX • Project SUCCESS • Project TND • Project TNT • Strengthening Families Program 6-11 • Strengthening Families Program 10-14 • Too Good for Drugs (TGFD)

19. Compendium Programs • The list of programs are available on the VFHY website • Select the program listed and click to be taken to more specific information • At the end of the description, there are additional links for more specific details • For Example: • www.vfhy.org

20. For technical assistance related to compendium programs, please contact: Charlie McLaughlin, Jr., VFHY Training and Resource Manager Phone: 804-786-2279 (office) 757-334-5370 (mobile) Email: cmclaughlin@vfhy.org Compendium Programs Technical Assistance

21. The Dangers of Other Tobacco Products Module • Required add-on module for middle and high school level youth • Free and downloadable from VFHY website • Includes: • PowerPoint Presentation • Handout • Instructor’s Guide • Optional Pre- and Post-test Surveys

23. Component II Policy, Systems and Environmental Change Activities

24. Component II Activities • Offerors requesting funds for Staffing and Materials must complete Component II. • Examples of activities are provided by VFHY. Others with policy, systems, environmental change focus may be considered. • A minimum of one activity must be completed per year. • Component II activities should be on their own workplan (Check Component II at top).

25. Example Activities COMPONENT II: Activities to Prevent and Reduce Youth Tobacco Use EXAMPLES: Cessation Interventions Activities to promote tobacco cessation resources Health Communications Interventions Awareness activities regarding harmful effects of tobacco Merchant Education/Youth Access Promote compliance with Virginia youth access laws Tobacco and E-Cigarette Free Environments Activities to educate about the hazards of secondhand smoke & e-cigarettes

26. Any questions about the Compendium/Component I & Component II?

27. Summary Information • Compendium Program Name(s): Include all programs • Program Summary: Brief synopsis of program plan • Funding Requested: Total requested for 3 years • Program Setting: Drop Down/School, Community, Faith, combination • Geographic Region: Drop Down/North, Central, SEast, SWest • Funding Type: Drop Down/Level I, Level II • VA State Senate and House Legislative Districts: • Enter number of the districts, ie: VA Senate: XXX, VA House: XXX • Information for office location AND program location

28. I. Organizational Background Proposed Program Details

29. Organizational Background Organizational and Program History: Describe organization’s program history and background and any affiliations with other organizations. Previous Programs and Outcomes: Describe previous programs with youth with outcome information. Include specific tobacco prevention/cessation programs. Previous Grants Management: Previous grants management experience including any grant awards from VFHY (Page 8)

30. Program Information Section II.

31. Program Information Questions (Page 8) • Statement of Need: • Adequately describe the need in the community. • Demonstrate the diverse nature of the target population. • Identify and discuss risk factors of the targeted youth • Utilize relevant data to support the description of need.

32. Youth Risk Behavior Surveillance System (YRBSS) www.cdc.gov/yrbs/ Behavioral Risk Factor Surveillance System (BRFSS) www.cdc.gov/brfss Monitoring The Future www.monitoringthefuture.org National Data Sources

33. Virginia Youth Survey https://www.vfhy.org/data-statistics/virginia-youth-survey Virginia Office On Substance Abuse Prevention (VOSAP) https://www.abc.virginia.gov/education/programs/vosap Virginia Rural Health Data Portal http://geohealthinnovations.org/prj_webapp/the-virginia-rural-health-data-portal/ Local Risk Behavior Surveys School Statistical Data (Student tobacco & e-cigarette violations) Local evaluations & interviews Virginia & Local Data Sources

34. Program Information, continued • Organizational Response: • This is a narrative of the workplan strategies. • Offerors should ensure that the response directly relates to the needs statement. • Describe the organization’s ability to address the need. • Offerors should ensure representation from the targeted community.

35. Diversity & Inclusion Diversity The demographic mix of a specific collection of people, taking into account elements of human difference, but focusing particularly on racial and ethnic groups, LGBTQ populations, people with disabilities and women. Inclusion The degree to which diverse individuals are able to participate fully in the decision making processes (within an organization or group). While a truly “inclusive” group is necessarily diverse, a “diverse” group may or may not be inclusive. *Grantmakers for Effective Organizations, 2017

36. Program Implementation Matrix

37. Program Implementation Matrix Form • Complete matrix form for all three years • Provide details of: • Selected program • Targeted youth • Session Information

39. Workplan Form(Page 9) Indicate Component I or Component II, Grant Year and Name of Organization at top. Goal(s) are pre-determined – prevention or cessation. Develop your own measurable objective(s). Provide detailed strategies that meet objective(s). Determine appropriate timelines with defined expected outcomes.

41. WritingObjectives • Goal Provided on VFHY Workplan Form: • To prevent the use of tobacco products by youth. • OR • To provide tobacco-use reduction/cessation programs for youth. • Objectives • Statements describing the results to be achieved, and the manner in which they will be achieved. You may need multiple objectives to address a single goal. • Offerors must define their own measurable objective(s). Source: Developing Program Goals and Measurable Objectives. cdc.gov

42. Attributes of SMART objectives: Specific: includes the “who”, “what”, and “where”. Use only one action verb to avoid issues with measuring success. Measurable: focuses on “how much” change is expected. Achievable: realistic given program resources and planned implementation. Relevant: relates directly to program/activity goals. Time-bound: focuses on “when” the objective will be achieved. Source: Developing Program Goals and Measurable Objectives. cdc.gov

43. Objectives can be PROCESS or OUTCOME Process objectives describe the activities/services/strategies that will be delivered as part of implementing the program. Example of a SMART process objective: By June 29, 2021 (time bound), increase the number of training sessions given for Health Education program partners on “Implementing System Change” (specific & relevant) from 10 to 14 (measurable & achievable).

44. Outcome objectives specify the intended effect of the program in the target population or end result of a program. The outcome objective focuses on what your target population(s) will know or will be able to do as a result of your program/activity. Example of a SMART outcome objective: By December 31, 2019 (time bound), increase awareness levels of awareness from 64% to 95% (measurable & achievable) for youth in middle school receiving the Be Smart program (specific & relevant). Source: CDC Division for Heart Disease and Stroke Prevention

45. Resources CDC http://www.cdc.gov/healthyyouth/evaluation/pdf/brief3b.pdf http://www.cdc.gov/healthyyouth/tutorials/writinggoal/page001.htm

46. Objectives vs. Activities/Strategies Objectives are different from listing program activities. • Objectivesare statements that describe the results to be achieved and help monitor progress towards program goals. • Activitiesare the actual events that take place as part of the program.

48. Workplan Strategies(Page 9-10) Strategies include all the activities required to reach the defined objectives. Strategies are the means for reaching goals and objectives. Strategies are the road map for your project and serve as a working timeline – it’s The Plan. States who is responsible, includes timelines and expected outcomes.

49. Workplan Strategies Must include statewide and local evaluation activities. Include Public Relations strategies (ie: press release announcing the grant award). Include legislative outreach strategies including identifying legislators, completing a legislative contact form, and sending emails/letters. (September & January) For Staffing and Materials grants, include Component II Workplan

50. Recruitment Plan(Page 10) • Describe identification of appropriate target youth • Outreach Efforts • Referral Methods • How will you ensure ongoing participation?