Concept for the UNDAF & One UN M&E frameworks for Tanzania

1. Concept for the UNDAF & One UN M&E frameworks for Tanzania

2. Cost-efficient M&E system Increased use of national systems Build support for Delivering as One Strengthening of RBM Key working questions • How can we develop a cost-efficient, manageable and measurable M&E system that can provide key information to track and plan for progress towards UNDAF and One UN? • How can we in alignment with the JAST principles, increasingly use and strengthen national monitoring systems? • How can we use the Delivering as One M&E framework and Success Criteria as a tool to promote the Delivering as One initiative and build support from key stakeholders? • How can we harmonize and strengthen RBM in the UN?

3. Key principles for UN M&E systems In alignment with the Paris Declaration and JAST principles, UN M&E systems and efforts should: • Align with national performance assessment frameworks and avoid using parallel UN monitoring systems and indicators • Rely on national monitoring and reporting systems • Support transition plans towards fully using national systems • Support capacity development of national M&E systems UN Evaluations in particular should: • Coordinate with JAST reviews, national & sector reviews and Paris Baseline review • Coordinate with national surveys, census, collection of annual routine data • Coordinate with other DPs evaluation efforts • Be done jointly with Govt. to build national evaluation capacity

4. Cost-efficient M&E system Increased use of national systems UNDAF M&E Framework • Status of the UNDAF M&E Framework • Half the indicators lack baseline and means of verification (MoV) • No targets for outcomes • Indicators often not measuring intended outcome • Way forward • UNDAF to be measured at UNDAF CP outcome level by M&E framework • Review MUKUTA/MKUZA Monitoring System (MMS) for outcome indicators at national level • Review quality and reliability of data from MMS • Identify indicators from MMS and other sources • Identify targets, baseline and MoV for indicators

5. Cost-efficient M&E system Increased use of national systems JP M&E matrices • Status of the JP M&E matrices • Good and comprehensive work undertaken • Some indicators are not ‘SMART’ • Some indicators do not measure the intended output • Some indicators have no baseline, targets or MoV • No process indicators to track progress towards Delivering as One • Way forward • Draft simple 1-2 page RBM guidelines for JP groups • Color mark current M&E matrices to support revision (e.g. blue: reword applying SMART principles, red: add baseline..) for JP groups • Add process indicators toward Delivering as One to enable performance-based allocation of funds from the One UN Fund • Add additional indicators if needed (gender, human rights..)

6. One UN Success Criteria & M&E framework • A shared understanding of the objectives of the Delivering as One initiative and of successful progress towards One UN, are essential elements in building the necessary consensus, commitment and ownership among key stakeholders of the reform process. • Shared understanding of the objectives and expected impact of the One UN initiative already established - less clear how we move towards Delivering as One and track progress towards One UN. • Two tools (Success Criteria & M&E framework) are proposed to: • Guide the process towards one UN • Track progress towards Delivering as One • Build support from key stakeholders Build support for Delivering as One

7. First tool: Success Criteria Based on the One UN M&E Framework, a simple, reader-friendly, and non-technical document with Success Criteria is proposed Objective: • A tool to promote the Delivering as One initiative for current and future key stakeholders by stating deliverables • A tool to build consensus, commitment and a sense of ownership among current and future key stakeholders of the Delivering as One initiative • A “contract” with key stakeholders for commitment to Delivering as One - with key assumptions of stakeholder support formulated as criteria for success • A tool to manage key stakeholders expectations of the One UN process • A tool to manage the process of change by guiding focus and effort of key stakeholders to defined critical areas for success ‘Delivering as One Success Criteria’ document format 6 success stories will be drafted by the end of 2007, to communicate the successes of the Delivering as One initiative to key stakeholders

8. Second tool: One UN M&E Framework The ‘Roadmap for Delivering as One’ M&E Framework will provide accountability on the efficiency of the processes towards Delivering as One Objective: • Track progress towards Delivering as One against ‘the four ones’ and JAST/Paris Baseline Indicators • Commit the UN in Tanzania to the JAST/Paris Declaration and improve Paris Baseline Indicators and UN alignment to JAST principles • Provide input to the standardized M&E framework for all One UN pilots • Qualify success towards Delivering as One at a more technical level Build support for Delivering as One

9. Link between M&E frameworks • The Delivering as One initiative is intended to assist the UN in Tanzania to comply with the JAST principles and the Paris Declaration on Aid Effectiveness and thus become a more effective and efficient partner to the Government • During the pilot phase, the Delivering as One initiative will focus on process results towards increased aid effectivenessand be measured against the JAST indicators and ‘four ones’ • Progress towards development results and impact of the Delivering as One initiative will be measured from 2009-2010 when aid effectiveness is translating into development effectiveness • One UN JPs are proposed to be measured directly against the UNDAF M&E framework (UNDAF CP output level) to avoid establishing another layer between the One UN (JPs) and the UNDAF • Thus, progress against the UNDAF CP outcomes will be measured by the UNDAF M&E framework, whereas progress against the UNDAF CP outputs will be measured by the JP M&E matrices

10. MKUKUTA/MKUZA 2005/06-2010 MKUKUTA/MKUZA MMP UNDAF M&E Framework UNDAF 2007-2010 JAST JAST Monitoring Framework JP M&E matrices (impact) Delivering as One M&E framework (process indicators) Delivering as One initiative Delivering as One Success Criteria Delivering as One Success Criteria Link between M&E frameworks Result chain Corresponding M&E framework Assistance framework Impact Reform process

11. TSED (DevInfo) What: • The Tanzania Socio-Economic Database (TSED) tracks progress against the MDGs and the MKUKUTA • TSED is very user-friendly and has simple features that produce tables, graphs and maps for reports, presentations etc in support of evidence-based planning • Currently not being used to its full potential (available data is not being updated for many of the indicators) and full Government ownership has yet to be built Why support the TSED: • Established in the NBS and 20 ministries and GoT institutions • It is an opportunity for the UN system to strengthen the capacity of the GoT to account for development results using the only available Government-owned system collecting a variety of development data at national level • Just signed a MoU between UNDP and UNICEF at HQ level to pilot the integration of DevInfo and AMP (Aid Management Platform) to track resources and MDG results Recommendation: • The UN system should start using TSED as part of a strategy to make increasingly use of national systems, harmonize UN monitoring systems and support evidence-based planning • UN should make a consolidated need assessment and capacity development effort in coordination with other DPs to support TSED • TSED to be expanded to track and monitor MKUKUTA outcome indicators (UNDAF framework can draw on this) and output indicators (One UN JP matrices can draw on this) Increased use of national systems

12. Proposed Action Plan

13. Strengthening of RBM in the UN • Regular RBM/M&E meetings • Proposed Resource Group for M&E frameworks • Amon Manyama (UNDP) • Timothy Takona (UNICEF) • Kumbwaeli Salewi (ILO) • Emmanuel Kitwala (WFP) • Christopher Mwaijonga (UNFPA) • Proposed Working Groups for M&E frameworks • Engelbert Nyangali, UNDAF (UNICEF) • Joseph Kaiza, UNDAF (UNDP) • Dr Eli Nangawem, UNDAF (WHO) • Mwiru Sima, JP M&E matrices (UNFPA) • Emmanuel Kitwala, JP M&E matrices (WFP) • Dr Theopista John, JP M&E matrices (WHO) • Fredrick Machaf, JP M&E matrices (UNAIDS) • RBM/M&E group validation of UNDAF M&E Framework, One UN M&E Framework and Success Criteria in mid/late November Strengthening of RBM

14. Strengthening of RBM in the UN UNCMT M&E Calendar 2007-2011 to provide overview of UN data collection & analysis, use of findings and M&E capacity building to harmonize UN M&E efforts and align further with GoT and DPs (1) Data collection & analysis Overview of principal M&E activities of the UN system at national and sector/thematic level including UNDAF, One UN and Paris Declaration evaluations/reviews Use of findings A ‘use of findings’ row to encourage and track use of data • Calendar of reviews of the Agencies’ workplans to be established to use the UNDAF/One UN review process to systematically align the Agencies’ workplans with the UNDAF • Similar review process should be applied for the UNDAF, i.e. the UNDAF Midterm Review should where possible bring the UNDAF outcomes more in line with the MKUKUTA/MKUZA indicators Strengthening of RBM

15. Strengthening of RBM in the UN M&E Capacity Building of Got/UN • Calendar of M&E capacity development to ensure a coherent UN capacity building strategy for improved results-based management at national and UN level UN data collection & analysis including missions and analytical work, use of findings and M&E capacity building should be further aligned with the Government and DPs. Strengthening of RBM

16. Strengthening of RBM in the UN