The Libraries of Charles University in Prague introduce themselves

1. The Libraries of Charles University in Prague introduce themselves Marie Paráková, Jitka Stejskalová Charles University in Prague

2. Some facts about Charles University • Charles University comprises 17 faculties, 3 university institutes and 6 further facilities for educational, scientific, research and further innovative activities or else for providing information services, in addition to 5 university-wide purpose-built facilities and a vice-chancellors office which is the centre of Charles University executive management • CHU has more than 7 000 employees, 4 000 of them are scientific and academic, more than 49 000 students (which is almost one fifth of all the students in Czech Republic), more than 4 000 foreign students

3. Some facts about CHU Libraries 2007 • Library collections 4 513 231 • Growth in stock 74 178 • Number of printed journals 5 257 • Number of e-journals (approximately) 20 000 • Maximum opening hours in week 56 • Number of outside loans 574 798 • Number of users 98 572 • Number of seats in studying rooms 2 149 • Number of librarians 263

4. History of CHU Libraries • Charles University was founded 1348 • history of Libraries started in the 1460s when individual colleges were established, the oldest one was the Charles which owned 35 manuscripts donated by the King Charles IV • until the second half of the 15th century gifts and bequests from wealthy merchants were the only means of increasing the libraries stock • books were loaned not only to academics but outside of university too • in certain colleges looked after libraries self titled “bibliothéque-ers”

5. History of CHU Libraries • the arrival of Jesuits in Czech Lands in 1556 gave rise to creation of the Catholic St. Clement College which had its own Clementinum Library • in the second half of 16th century there were two important libraries - Charles Library and Clementinum • in the middle of 17th century was established Charles-Ferdinand University from the ecclesiastical faculties from Clementinum and secular faculties from Carolinum but the both libraries functioned separately • In 1777 were both libraries joined and was formed new public Imperial University Library in Clementinum which 11O years later became the Imperial Public and University Library

6. History of CHU Libraries • the administration of the library was greatly influenced by library committees which were elected by academic senates of universities from the ranks of professors • during the course of years, and even centuries, these library committees constantly demonstrated that the library should serve the role of university library and not a public library • this constant tug-of-war between the administrators of the library and the University about the mission of the library lasted through the First World War and then on through the creation of an independent Republic and continued until the end of Second World War

7. History of CHU Libraries • after the Second World War the University lost all control over the running of Clementinum Library, further developments mainly concerned the meaning behind the direction and functions of National Library • from 1975 the university library was not even a separate sub-division of Clementinum Library and after the Velvet Revolution the library was renamed the National Library of Czech Republic, also the students and teaching staff from the University visit this library • from the 1950s onwards faculty libraries began to be established, as well as small seminary and departmental libraries

8. Today of CHU Libraries • there are almost 250 special oriented libraries which can be divided into the following types: • Type A - a central library with all services provided from a single location, this model is used by the following faculties - Law, Pedagogy, Physical Education and Sports, all the theological faculties and by two of three independent university institutes - the Centre for Research and Doctoral Study in Economics, the Institute of History and the Charles University Archive

9. Today of CHU Libraries • Type B – a central processing location serving departmental libraries. While the central location conducts co-ordinated acquisitions and stock processing, all other activities are transferred to departmental libraries, where library administration is sometimes not entrusted to professional librarians but to other employees of the department (teaching staff, secretary, etc.). This model is used at the Faculty of Arts although currently a transformation of these libraries is taking place, moving towards a central study location situated in a single shared library

10. Today of CHU Libraries • Type C – a central library, with connections to partial libraries, on behalf of which the central library carries out certain activities (acquisition, processing, cataloguing). This is the model mainly used by the Medical Faculties, Pharmaceutical Faculty and Social Sciences Faculty • Type D – subject libraries, between which the connecting link is management of activities by a head employee. This model is used by the Natural Sciences Faculty and by the Mathematics and Physics Faculty

11. Today of CHU Libraries • Type E – site library, which is located on a site where are situated subjects of a similar nature from several faculties. This model can be seen in the Library of Social Sciences of T. G. Masaryk in Jinonice, which is the background for several fields of study by the Faculty of Arts, Social Science and Faculty of Humanities as well as the Charles University Centre for Environmental Issues • at Charles University there exists also the Central Library which is not traditional university library but is entrusted with administration of the specialist research collection and coordination of the library information service and CHU Computer Centre which is the administrator of union catalogue

12. Today of CHU Libraries • CHU has many faculties and institutes which are not located in Prague but outside of Prague this means that CHU can not have one central library • in this situation the only possibility is cooperation between all the libraries and information facilities at the University • at the beginning of the 1990s the libraries progressively moved to towards automated operation, the first step was a selection of automated library system, most of them chose the system Tinlib

13. Today of CHU Libraries • the CHU Computer Centre worked in 1993 on the project to build a central cataloging system • the union catalogue was created from new acquisition dating from the beginning of 1993 and subsequently supplemented by older so-called “live” library collections • until 2003 was used batch mode of creation the union catalogue which has a number of disadvantages - delay in delivery of records, great number of duplication, variability of indexes

14. Today of CHU Libraries • until 2004 was implemented a centralized model for automated library system under Aleph 500 not only for cataloging, for loan system, administration of serials etc. too • the completion of the project of centralized library system is finishing now

15. Participation of libraries on the union catalogue in 2007

16. Number of records in the union catalogue (in thousands)

17. Today of CHU Libraries • Central Library is responsible for the development of further co-operation and a uniform approach to library activities in Charles University • arranges the acquisition of many databases both for faculties and for their individual parts, as well as taking part in consortia in the Czech Republic • the range of e-resources has increased for users during the past ten years

18. Today of CHU Libraries • faculty libraries created their own lists of electronic resources for their own users • resources which are prepaid on a university-wide basis have been placed on the Central Library web site • a colleague from CHU Computer Center has created an information gateway • the company Albertina Icome Praha – a provider of e-resources to the Czech Republic – offered its users product “Infosources”

19. Today of CHU Libraries • CHU Computer Centre selected and implemented the Onelog system for remote access to the e-sources • this situation formed the basis of the “Portal for Charles University electronic resources” (PEZ) • is designed to offer users a list of all the licensed databases accessible on the Charles University campus, as well as both summary and detailed information about the resources in Czech and English and a link for on-site access and remote access • the introductory screen gives information to users about how to work with the resources and about the penalties for not adhering to the rules

20. Today of CHU Libraries • individual e-periodicals will be accessible via the “Portal for electronic periodicals” (PEC) and individual electronic books will be stored on the ALEPH system, links from Portal of e-sources will lead to both types of documents • Portal of e-sources offers users a list of resources in order according to subject, faculty or the alphabet

21. PEZ.CUNI.CZ – alphabetical order

22. PEZ.CUNI.CZ – e-resources by faculties

23. PEZ.CUNI.CZ – description of database

24. Today of CHU Libraries • Charles University libraries collect bibliographical records about all the publications of employees of the University since 1995 • known as "Records of publications by the internal employees of Charles University " (http://novy-certik.ruk.cuni.cz:8080/bib06.html) • each year this database increases by an extra 10,000 entries, the database now almost has a very respectable 120,000 entries

25. Today of CHU Libraries • CHU libraries make the Register of Information on the Results of R&D • a means of evaluating achievements in science and research • from 2009 the University will be awarded part of its financial resources for research based on this evaluation • from 2011 all its resources for research will be granted solely on the results of this evaluation

26. Today of CHU Libraries • only way to ensure a high-quality and effective return on the resources expended for a library and information service in Charles University is to achieve the highest possible level of co-ordination in the activities which are common to all workplaces

27. Thanks for you attention! Marie Paráková E-mail: marie.parakova@ruk.cuni.cz Jitka Stejskalová E-mail: jitka.stejskalova@lf1.cuni.cz