What Mailroom Tracking Software Can Do For Your Business

1. Mailroom tracking software is used extensively in universities, law firms and large corporations who have numerous departments and busy mail rooms. There are numerous great advantages to choosing a mail room tracking software, providing your business with a host of benefits you can take advantage of on a daily basis. The first benefit of using mail room tracking software is that you reduce your operational costs. A large and busy mail room may have a high volume of team members needed to manage the demand on a daily basis. They receive mail, parcels, documents and more which need to be sent to different departments in different buildings, sometimes at different nearby campuses associated with them. Reduce the number of team members and thereby reduce operational costs by implementing a software solution. Next you find that you secure a mobile workforce. What does this mean? These days everyone has access to the internet through numerous devices. If you are standing with the head of a university department and they want to know where their parcel is, you can log into the system from any device linked to the internet, use your unique user name and password and pull up the information in real time to provide a fast and effective answer. Your service levels improve with real time information at your fingertips. People will contact the mail room and expect and instant answer on the location of their document, file, asset or parcel. For mail room workers, they need to find the parcel and provide information as required. With the software in place, the information can be collected within seconds and the client can be provided with an estimated time of arrival of their item with confidence. Further, you will find that when using a trusted vendor, the quality of the software and the benefits they provide is increased. A reputable and reliable vendor will provide you with a scalable solution that is customized based on your unique mail room requirements with automatic free upgrades and fast and effective remote support as needed.

2. A scalable solution ensures you get the right software for your business based on your requirements. A smaller law firm will require a smaller solution when compared to a large university or campus. This can reduce costs and provide you with a solution where you can expand on it as your business grows. In addition to this, having your mail room tracking software hosted on the cloud comes with its own benefits. In addition to it being secure and provides you with instant free updates and remote support, it also enables team members to access the system using any device to gain the information they need. The bar code scanners are very easy to use and the higher quality mail room tracking software only requires the item to be captured onto the system once. From here a bar code is printed which is unique to each item. As it moves through departments, it is scanned and information is available in real time. This boosts productivity, saves valuable time and boosts accountability, thereby reducing the risk of losses. In addition to this, with the items only being captured once, the risk of human errors is reduced while safety and security is boosted. Every person with access to the system has a unique user name and password, which is linked to their security level. So they can have access to the entire system, ideal for managers, directors and business owners, while some employees may only have access to certain areas of the software or they are only able to scan the items coming through the mail room. You are in control of your own security at all times. About Us: WINN Solutions is a leading tracking system software developer. The company has their own delivery software named WITS, which stands for WINN Item Tracking System. The system tracks any item at any time within a company throughout its life cycle. The software is designed to simplify organization, delivery, tracking, mail, suppliers, in-house transfers and so much more. WINN Solutions offers automatic free upgrades and helps companies boost productivity, reduce costs and identity their return on their investment. To find out more, visit https://www.winnsolutions.com.