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THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING Beverly Dunn Title IV-E Consultant bk

THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING Beverly Dunn Title IV-E Consultant bkdtallahassee@comcast.net. THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING. Session Objectives. Understand the Title IV-E Waiver

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THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC. TITLE IV-E WAIVER TRAINING Beverly Dunn Title IV-E Consultant bk

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  1. THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC.TITLE IV-E WAIVER TRAININGBeverly DunnTitle IV-E Consultantbkdtallahassee@comcast.net

  2. THE FLORIDA NETWORK OF YOUTH AND FAMILY SERVICES, INC.TITLE IV-E WAIVER TRAINING Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  3. Session Objectives • Understand the Title IV-E Waiver • Gain an Understanding of Why the IV-E Waiver is Important to me • Gain Understanding of Who Determines Title IV-E Eligibility • Learn the Title IV-E Foster Care (Substitute Care) Eligibility Simplification Process for Title IV-E Presumptive Eligibility Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  4. The Title IV-E Waiver • The Federal government assists states in paying for out-of-home care for children and youth • It will ensure that the child’s safety is the first priority in administration of the IV-E Waiver program • Obtain reimbursement for allowable agency youth expenditures Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  5. The Title IV-E Waiver(continued) Federal Agency: US Dept of Health & Human Services’ Administration for Children and Families (ACF) History Legal Authority: • Social Security Act, Section 472 • Public Law 96-272 • 45 CFR, Parts 1355 - 1357 • Section 409.166, Florida Statutes Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  6. The Title IV-E Waiver(continued) • October 1, 2006 the IV-E Waiver was authorized by the HHS-ACF for a five-year period, under Title IV-E of the Social Security Act • Allows Florida the time and ability to demonstrate that flexibility in funding will result in improved services for families. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  7. The Title IV-E Waiver(continued) • Because of this flexibility, the IV-E Waiver allows federal reimbursement for both “presumptive” IV-E eligible and Non-eligible placements • Technically, there are no more determinations of eligibility for IV-E. Thus, “presumptive” eligibility Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  8. Why IV-E Foster Care Eligibility Simplification? • Intent of Simplified Eligibility: To remove unnecessary eligibility related activities eliminated under the IV-E Waiver • Preserve a packet of information in youth’s case management file • Ensure that information needed for future Title IV-E eligibility is available Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  9. What’s in it For Me? Reimbursements pay for: • The cost of providing food, clothing and shelter • Daily supervision • School supplies • A child’s personal incidentals • Liability Insurance • Reasonable travel to the youth’s home for visitation Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  10. Who Determines What in Presumptive Eligibility? Agency Shelter Staff: • Collects necessary information for a “Presumptive” IV-E eligibility determination on the FL Network Title IV-E Waiver Application • Completes the one-page DCF Checklist • Attaches back-up documentation to the one-page DCF Checklist. NOTE: You no longer send the Application or Checklist to Economic Self-Sufficiency (ESS) – Child in Care (CIC) Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  11. Who Determines What in Presumptive Eligibility?(continued) • WHY? Because of the IV-E Waiver, CIC staff no longer provide a Notice of Case Action – NO MORE WAITING • Why is the Presumptive IV-E eligibility determination needed? * Federal Reporting *Ensure that information needed for future Title IV-E eligibility is available if the Waiver ends Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  12. Long-Range Importance of Paperwork and Documentation • HHS - the Federal Title IV-E Agency or DCF can “opt out” of the IV-E Waiver at any point during the next five years • If this occurs, we would have to transition back to the standard non-waiver IV-E requirements of eligibility Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  13. What Was Not Waivedin the IV-E Waiver? • The Voluntary Placement Agreement • Licensed Placement – Youth must reside in a DCF licensed Child-Caring Facility (Safety of the Youth) Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  14. Title IV-E Foster Care (Substitute Care)Eligibility Requirements Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  15. Basic Technical Factors • The Youth must meet the definition of a child: • Under the age of 18 • Never married • Married and marriage annulled • Proof of Citizenship Status and Identity • Resident of the State of Florida Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  16. TITLE IV-E SUBSTITUTE CAREELIGIBILITY REQUIREMENTS • Youth’s Name • Youth’s SocialSecurity Number • Copy of the youth’s Social Security Card, or • Proof of application for the SS# Note: The youth’s case fileshould include the supporting documentation for each item. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  17. TITLE IV-E SUBSTITUTE CAREELIGIBILITY REQUIREMENTS Removal/Placement Date: (The date the youth is placed in shelter care) either by a: • Shelter/Removal/Placement Order (Judicial Removal) • A Voluntary Placement Agreement Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  18. RESPONSIBILITY FOR PLACEMENT & CARE Section 472(a)(2) of the Social Security Act requires that the responsibility for placement and care of a child/youth be with the state agency administering the Title IV-E Plan (DCF) or any other public agency with whom the state agency has a written agreement in effect. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  19. RESPONSIBILITY FOR PLACEMENT & CARE PLACEMENT(CONTINUED) How does the placement and care responsibility get placed with our agency? • DCF has a contract with the Department of Juvenile Justice to care for CINS/FINS children/youth. • DJJ has sub-contracted with the FL Network for CINS/FINS children/youth care Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  20. Judicial Removal • Shelter/Removal/Placement Order must contain: • “Contrary to the Welfare” or “Best Interest” language • “Reasonable Efforts to Prevent Removal” language • Shelter/Placement Petition Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  21. Judicial Removal(continued) Judicial Removal Order: Must give the Placement and Care responsibility of the child/youth to the Department of Juvenile Justice and your CINS/FIN Agency Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  22. Voluntary Removal/Placement • Updated CINS/FINS Voluntary Placement Agreement (VPA) • VPA must give the placement and care responsibility to the Department of Juvenile Justice and your CINS/FIN Agency • VPA must be Signed and Dated by the Parent(s) or Legal Guardian • Court order must be obtained within 179 days of the VPA that contains “contrary to the welfare” language Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  23. Voluntary Removal/Placement(continued) CINS/FINS Shelter Voluntary Placement Agreement Statement in VPA Must Read: I, voluntarily request that the Department of Juvenile Justice and (Name of CINS/FINS Agency) assume responsibility for the placement, care and supervision of my child(ren). Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  24. Youth Receiving SSI or Kid-Care Health Insurance DO NOT request reimbursement for a youth that collects SSI or is in the Kid-Care Health Insurance Program! Request verification for back-up documentation Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  25. Proof of Citizenship Status and Identity Provide one of the following: • Birth Certificate, or • Declaration of Citizenship, or • INS Documentation Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  26. Declaration of US Citizenship/Qualified Non-Citizenship Status The Declaration of US Citizenship/Qualified Non-Citizenship Status form (CF-ES 2058) is used to verify US citizenship or Qualified Non-Citizenship status if other acceptable documentation is not available. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  27. Proof of Identity(continued) • Photo of the Youth • School Records, if available Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  28. Absence From Home • Definition of “home” • Youth must be physically absent from his/her home: • By way of a Voluntary Placement Agreement, or • A court order removing the youth from his/her home Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  29. Youth’s Family Living Arrangements Within Last Six Months Look Back Six Months ---------------------- Did the youth live with a “specified relative” within the past six months? Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  30. Specified Relative(Legal Specified Degree of Relationship) • Mother and/or Father - legal or biological • Brothers, sisters (including those of half blood) • Aunts, uncles, nieces, nephews • Grandparents, great-grandparents • First cousins (and 1st cousins once removed) Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  31. Specified Relative(Legal Specified Degree of Relationship)continued • Stepfather, stepmother, stepbrother, stepsister (Note: The parent of a stepparent is not a specified relative.) • Person who legally adopts the child, as long as they are within the specified degree • Legal spouses of any of the persons named even though the marriage terminated by death or divorce Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  32. Youth’s Income • Earned • Source of Income • Monthly amount • Unearned Income (Example: Deceased parent’s Social Security dependent care) • Source of Income • Monthly Amount Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  33. Youth’s Assets • Does the youth have his/her own assets? • If yes, list type of asset, dollar value and financial institution type • Does the youth have a trust fund? Note: This does not refer to a “Master Trust” Fund • Are total assets for the youth less than $10,000? Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  34. Parent’s Earned Income and Assets • Employer’s name • Employer’s address • Number of hours worked per month • Total gross earned income for the month • Assets (Limit is $10,000) Example:Savings Account(s), checking account(s), stocks, bonds, etc. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  35. Unearned Parent Income and Assets • Source of Income • Amount per month • Assets (Limit is $10,000) Example: Savings Account(s), checking account(s), stocks, bonds, etc. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  36. Youth’s Deprivation and Financial Need Youth must be deprived of parental support or care of one or both parents by either: • Continued Absence due to death, separation, divorce or incarceration • Incapacity (disabled) • Unemployment • Underemployment Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  37. Income Guide Family SizeParent(s) Household Gross IncomeEqual to or Less than: 1 $ 645 2 $ 864 3 $1,082 4 $1,300 5 $1,519 6 $1,737 7 $1,955 8 $2,174 9 $2,392 10 $2,610 Add* $ 218 *For each additional member beyond 10 add this amount to the Consolidated Need Standard. Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  38. Licensed Placement • Date Placed • Name of Child Caring Facility • Address • Type of Setting • Effective Date of Most Recent License • Monthly Board Rate Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  39. Licensed Placement(continued) Affidavit of Compliance (CF-FSP 5218) Employee Background Screening Status Form Must be up to date! Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  40. Required Employee Criminal Background Screenings Required for employees in a position of trust or in contact with the youth • Initial Hire – FBI • Every Year – Local Law Enforcement • Every 5 Years - FDLE Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  41. Required Employee Criminal Background Screenings(continued) For Safety of the Youth and for Audit Purposes: The results of the screenings must have been received by the agency or in pending status. Documentation that a request has been made is required for licensure! Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  42. Florida Network Title IV-E Waiver Application Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  43. Florida NetworkTitle IV-E Waiver Application • Youth’s name, DOB, SS#, etc. • Court Ordered Removal/Placement or Voluntary Placement • Placement and Care Responsibility with DJJ and the CINS/FINS agency • Resided with a Specified Relative • Parent(s) Income/Assets • Youth’s Income/Assets Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  44. Florida NetworkTitle IV-E Waiver Application • Presumptively Eligible • Presumptively Ineligible Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  45. Title IV-E Foster CareInitial Checklist Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  46. Title IV-E Foster CareInitial Checklist • Youth’s Name & SS# • Removal/Placement Date • Judicial Removal/Voluntary Placement • SSI-Related Documentation • AFDC/Eligibility Related Documentation Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  47. Title IV-E Foster CareInitial Checklist(continued) Title IV-E Adoption Subsidy Eligibility Determination – If this occurs Call Me! Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  48. Title IV-E Foster CareInitial Checklist(Continued) Foster Care/Substitute Care Eligibility: • IV-E FC Eligible (Presumptively) • IV-E Non-Reimbursable • Non-IV-E Eligible Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  49. Shelter Care/Foster CareEligibility(continued) • Sign and Date Note:Sign on line as the Revenue Maximization Specialist. This is a DCF form that cannot be changed. • Comments: State why or why not the youth is “presumptively” IV-E eligible, Non IV-E eligible or IV-E Non-Reimbursable Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

  50. Now What Do We Do? • Organize Your Paperwork and Documentation • Gather the documents to be sent to the Florida Network for reimbursement for a youth’s placement Title IV-E Waiver Training March 2007/ Florida Network of Youth and Family Services, Inc.

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