Boston’s Public - Private Partnership

1. Boston’sPublic - Private Partnership

2. Boston Emergency Management Agency Thomas M. Menino Stephen A. Morash Mayor Deputy Director

3. Goals • Establish emergency management partnership between the public and private sectors in the City of Boston. • Communications • Evacuation • Emergency Access

4. Communications • Develop communications network for essential exchanges of emergency-related information before, during and after a critical incident. • Internet Web Site • Desktop and Wireless Email

5. Evacuation • Develop simultaneous multiple building evacuation coordination plans between large occupancy buildings and Boston emergency response agencies. • Coordinate Individual Building Evacuee Staging Areas with Adjacent Buildings • Coordinate with Incident Commander, EMS and BPD’s Critical Incident Exodus Plan

6. Emergency Access • Develop plan to facilitate essential private sector employees with re-entering areas restricted to public access due to emergency conditions. • Building Facility Staff and Contractors • Corporate Tenant Staff and Contractors

7. Boston’s Corporate Emergency Access System

8. C E A S Purpose • Assist local businesses in re-entering areas restricted to public access to due to an emergency condition • Identify “essential employees” to a company’s viability • When conditions permit, allow these employees access to the work site to sustain company operations

9. Benefits to Private Sector • Essential employees will have authorized emergency access • Assessment and site restoration processes may begin immediately • Businesses may quickly assess impact based on early assessments • Vital records may be retrieved

10. C E A S Credential • Identification system designed to provide a positive, verifiable credential that identifies the carrier as “essential” to the viability of his/her employer’s business • Photo ID with hologram • Two-year subscription @ $25 per year

11. Eligibility • Any employee designated as “essential” by their employer and works for a private sector organization, not-for-profit corporation, and other non-governmental entities, which maintain a business address within the City of Boston. • Or pre-defined Critical Service Provider with addresses outside the City

12. Percentage of Employees per Site

13. CEAS Scenarios • A restaurant with the full time equivalent of 12 employees would be allowed a maximum of 3 as essential. • A software developer with 70 FTE employees at one location would be allowed to designate up to 14 as essential. • An auto part manufacturing plant with 500 FTE employees could designate 75 as essential. • A 3,000 FTE employee bank headquarters could designate up to 300 as essential.

14. C E A S: Activation • Activated by Mayor and the BEMA Team as part of a strategy to minimally affect business operations during an emergency situation • Viewed as an element of the city’s contingency plan, not as a separate or independent function

15. Levels of Emergency Access • Use of CEAS will be determined by the Mayor and public safety officials as to the safety of areas affected by an emergency situation. • Under certain conditions access under any level of activation may be limited to a controlled entry point by which card holders will be permitted ingress only under police escort. • Access may be limited or denied at any time during activation due to sudden, changing conditions.

16. CEAS Access Levels • ACCESS X: All access prohibited • ACCESS D: Direct Involvement Only • ACCESS C: Critical Industries • ACCESS B: Basic functions, all companies • ACCESS A: All permitted, vehicular limitations

17. ACCESS X: All access prohibited • Conditions pose an imminent danger to life • No one is permitted within the designated area

18. ACCESS D: Direct Involvement Only • All employees directly involved in alleviating the effects of the emergency • Companies will be specifically defined at the time of the occurrence by local authorities • Not required to possess credentials under this program, but will gain entry to perform emergency work based upon existing company identification

19. Banking and Financial Services Food Distribution Public Power/Gas & Telecommunications Building Management Health Care News Media Fuel Distribution DOD Contractors (as verified by DOD) Universities and Colleges w/resident population Research Facilities ACCESS C: Critical Industries Sectors of business that have been pre-determined to be vital to the continuing economic viability of the city, state, national or global economies

20. ACCESS B: Basic Functions, All • In addition to Access D employees, Essential Employees of all companies, with credentials issued under this program, will be permitted entry, to enable a basic functioning of business operations until the emergency condition ends.

21. ACCESS A: All Permitted/Car Limits • Conditions require the limitation of vehicular traffic to only Essential Employees (Access D,C and B authorized) • A credential within a designated emergency zone will be required for an employee who is driving. Non-essential employees will be permitted entry if it is made by public transportation, pooling with an essential employee, or by non-vehicular means.

22. Examples of CEAS Activation • ACCESS X : ALL ACCESS PROHIBITED • A hurricane force storm is striking. • An explosive has been discovered and is being dismantled. • An ice storm is occurring, and a travel ban is imposed.

23. Examples of CEAS Activation • ACCESS D: DIRECT MITIGATION INVOLVEMENT ONLY • A hurricane force storm has struck, causing dangerous driving and pedestrian conditions, due to damaged structures, utility lines and trees • Access D is announced; employees of affected utilities are allowed in the area OR vendors under contract to city agencies for debris removal are permitted

24. Examples of CEAS Activation • ACCESS C: CRITICAL INDUSTRIES • A crippling snow storm has occurred; roads are impassable; essential city services are experiencing serious delays in response time • Access C is announced; Essential Employees of designated critical industries are allowed entry in the area via functioning mass transit.

25. Examples of CEAS Activation • ACCESS B: BASIC FUNCTION, ALL COMPANIES • An explosion has occurred; law enforcement feels that the crime scene and the adjacent zone still require a level of protection against normal pedestrian traffic

26. Examples of CEAS Activation • ACCESS A: ALL PERMITTED/VEHICULAR LIMITATIONS • An ice storm has occurred; recovery continues, but city officials determine that roadway conditions warrant restrictions on vehicular traffic • Access A is announced; driving is restricted to Essential Employees. Non-credentialed employees are permitted entry as long as they are not driving.

27. CEAS Activation Process • Recognition of the need to activate the system, during periods when access or travel may be limited by an emergency government action; • Activation by the Mayor or the BEMA Team; • A public announcement of the activation; • Implementation and enforcement of the system by public safety officials.

28. CEAS Training: Web Based • Ensure each prospective credential holder meets all requirements of the protocol, including: • Understanding of Boston Emergency Management System and protocols, • Comprehension of the purpose and the parameters of the credential he or she will be issued, • Exposure to common concepts for dealing effectively with various kinds of emergency conditions.

29. QUESTIONS