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Value Stream Mapping Event UW-System PIR Process October 16 – October 17, 2008

Value Stream Mapping Event UW-System PIR Process October 16 – October 17, 2008 . PIR Future State Participants. The Future State Team. Combine Objectives. More efficient Process Improve customer satisfaction Better communication Limit the burden of paperwork for person getting paid

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Value Stream Mapping Event UW-System PIR Process October 16 – October 17, 2008

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  1. Value Stream Mapping Event UW-System PIR Process October 16 – October 17, 2008

  2. PIR Future State Participants

  3. The Future State Team

  4. Combine Objectives • More efficient Process • Improve customer satisfaction • Better communication • Limit the burden of paperwork for person getting paid • Limit the chance of fraud & collusion • Determining if the individual is or is not an employee. • Ensure that payment is equitable and reasonable • Learn “Best Practices” • Increase accuracy & eliminate rework

  5. Combine Objectives • Speed up the payments • Standardized Work procedure for PIR. • Group of Standard contracts • Easier way verify funding for payment • Clarify process (when, where, why & how to use the PIR process or form) • To ensure compliance w/requirements (IRS) • Define a standard System-wide policy for PIR

  6. Current State UW Whitewater

  7. Current State UW Parkside

  8. Current State UW Milwaukee

  9. Current State UW Colleges

  10. Current State UW Extension

  11. Future State

  12. Future State

  13. Future State System Wide Action Items

  14. Project Metrics & Goals UW Whitewater

  15. Project Metrics & Goals UW Parkside

  16. Project Metrics & Goals UW Milwaukee

  17. Project Metrics & Goals UW Colleges

  18. Project Metrics & Goals UW Extension

  19. Benefits to Date • We now are able to: • Apply Value Stream Mapping to other processes • Understand entire process end-to-end • Learn from best practices at other campuses • Leverage UW-System resources and staffing • Encourage a culture of continuous improvement • Recognized common practices and issues at other campuses

  20. Anticipated Benefits • Increase customer satisfaction • Eliminate redundant recordkeeping • Eliminate errors • Streamline the PIR Process • Minimize liability

  21. Resources & Time How to accomplish the Future State? • Get management approval and continued support to go ahead with the improvement plan • Value Stream Manager to keep the Steering Team updated on progress • Time and resources to implement • Allow the team time to meet on a regular basis to: • implement the remaining actions • drive continual improvement • DELIVER THE FUTURE STATE

  22. Thank You Questions?

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