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School Planning Requirements

Learn about state planning regulations, essential planning dates, and detailed steps in the planning process. Understand the 10 required plan components and how to verify them. Get insights on changing plan status and guidelines for meeting planning deadlines.

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School Planning Requirements

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  1. School Planning Requirements 2016 ESEA Directors Institute August 23, 2016

  2. Shalonda Meeks Regional ConsultantDivision of Consolidated Planning & MonitoringShalonda.Meeks@tn.gov(615) 864-5471

  3. Objectives • State planning regulations and requirements • Important planning dates • Where do I begin? • I’m in ePlan! Now what? • A closer look at the planning process • Verifying the ten required plan components • Changing the plan status • Questions

  4. School Planning Requirements • T.C.A. 49-1-613. Annual school improvement plans • “(a) Effective with school year 2007-2008, each school and LEA shall include in their annual school improvementplans…..” • Effective for the school year 2016-2017, ALLschools in TN must submit school improvement plans into ePlan.

  5. 2016-17 Planning Deadlines • Sept. 30 • LEAs submit LEA plans in ePlan • Oct. 31 • LEA plans reviewed and approved by CORE • Nov. 15 • Schools submit school plans in ePlan • All schools must enter a school plan in ePlan • Dec. 15 • School plans reviewed and approved by LEA • All school plans must be approved by the LEA in ePlan

  6. Where do I begin?

  7. Where do I begin? • ePlan home page • Planning • Planning tool • LEA and school planning • Select LEA plan • Select the school plan you want to work on

  8. Where do I begin?

  9. Where do I begin?

  10. I’m in ePlan! Now what?

  11. School Plan Checklist • Use the school plan checklist as your guide. • Expand each item for description of what should be in each section. • After reviewing each section, change the “Not Reviewed” status to the appropriate “OK” or “Attention Needed.” • Once “Attention Needed” is chosen, a narrative description box will open so that needed changes may be noted.

  12. School Plan Checklist • Principal reviews as the “School Plan Reviewer” • District-level staff person reviews as the “LEA School Plan Reviewer” • Both school and LEA reviewers can utilize the checklist to approve sections or mark them “Attended Needed” • All comments made as part of the plan review are saved as part of the checklist

  13. A Closer Look

  14. The Planning Team • School stakeholders • Full name and title • Parents MUST be included • Written description of how they are engaged and involved (this is new) PLEASE NOTE: Be sure to have sign-in sheets available as evidence that planning meetings took place and that all members were involved.

  15. School Plan Needs Assessment • Elementary & Middle School Academic Data • Subjects analyzed to discover what is working/what needs improvement • High School Academic Data • Courses analyzed to discover what is working/what needs improvement • College/Career Readiness • PLAN/EXPLORE, ACT, Graduation Rate • School Climate and Culture • Attendance • Discipline issues • Human Capital • How is the school placing their teachers? • How are they getting and keeping teachers? • Additional Areas • RTI2 • Technology access and use • Professional development • Parent involvement • Summary • Overall, what is working? • Where is focus of improvement?

  16. School Plan Needs Assessment • Goals and strategies • Inherited from LEA plan • Must be extended • Made specific to the school

  17. School Plan Needs Assessment • Goals must be: • Specific • Measurable • Attainable • Relevant • Time-bound

  18. School Plan Prioritized Goals and Strategies • Action steps must be created by the school: • EXACTLY WHAT is the school going to do? (Description) • WHAT will be the EVIDENCE? (Benchmark Indicators) • WHO will be RESPONSIBLE for overseeing it? (Person Responsible) • WHEN will it be COMPLETED? (Expected Completion Date) • PLEASE NOTE: Action steps may be linked to school plan components.

  19. School Plan Components • Each component MUST be checked. • To complete the process, “LEA School Plan Reviewer” must approve the plan and verify all school plan assurances.

  20. Returning the Plan for Revisions • Make sure each section on checklist has the correct status marked. • Make sure those sections with “Attention Needed” marked have comments regarding revisions needed. • At the top of the sections page: • choose to “Not Approve” and • click “Confirm.” • The school will get an email informing them of the return of the plan. • School will make changes • Resubmit for approval

  21. Approving the Plan • Make sure each section on checklist has an “OK” status. • At the top of the sections page: • choose to “Approve” and • click “Confirm.” • The school will get an email with update indicating plan approval. • Final approval of school plans must be completed by December 15.

  22. Questions

  23. FRAUD, WASTE, or ABUSE Citizens and agencies are encouraged to report fraud, waste, or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline: 1-800-232-5454 Notifications can also be submitted electronically at: http://www.comptroller.tn.gov/hotline

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