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Southeast Region Pop Warner

Southeast Region Pop Warner. Team Book Order Updated 2013. Team Book Order for Book Check. Correct book order: Start with this documentation Certified National Roster Rostered copies of Mandatory Play Roster (MPR) from League one

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Southeast Region Pop Warner

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  1. Southeast Region Pop Warner Team Book Order Updated 2013

  2. Team Book Order for Book Check Correct book order: Start with this documentation • Certified National Roster • Rostered copies of Mandatory Play Roster (MPR) from League one • Head Coaches Certificates (Football and Cheer/Dance head coaches and at least one assistant must have ASEP certification & Southeast Region coaches clinic certification) • All other Staff Southeast Region Coaches Certificate (including Team Parents) • First Aid/CPR card(copy) • Emergency Action Plan • Participants information in the following order: • Football – O/L-jersey number then regular weight in jersey number • Cheer/Dance – • Mascots • Coach Trainees • Student Demonstrators • Alpha order for all other participants

  3. . Book Certification Error Form This form documents items that are incorrect.

  4. Team Book Order continued Certification documentation must be placed in the team book in the following order for EACH participant: • Sleeve #1 FRONT: • SE Region PW Official ID Card • Sleeve #1 BACK: • Birth certificate (do not attach to ID Card) • Sleeve #2 FRONT: • 2nd page of Physical form – Doctor’s Signature page • Sleeve #2 BACK: • 1st page of Physical form • Sleeve #3 FRONT: • 2nd page of Participant/Parental Consent Form – Signature page • Sleeve #3 BACK: • 1st page of Participant/Parental Consent Form • Sleeve #4 FRONT: • Scholastic info.- GPA Spreadsheet & Report Card • Sleeve #4 BACK: • Waivers, Special information

  5. Sleeve #1 Front -Official ID cardThe front of this sleeve must be cut out on the bottom section to allow the card to be stamped without removing the sheet each week. The Association fills out the top two sections with the exception of the ‘Certified Weight & Date’ (for football) and ‘Cheer Certified Insert Date’. The League Official will be responsible for completing these fields when signing the card to certify the participant. The League adds the ‘certified weight & date’ for football, for Cheer/Dance the League adds the ‘certified date’. The card is then signed by League Official.

  6. League Stamp in clear area Sleeve #1 Back - Birth Certificate(an original certificate or a certified copy) The League Official should stamp in a clear area on the copy which verifies they have compared the original certified document to the copy. If the birth certificate is in a foreign language, a notarized document translating the vital information into English should be attached. (Sample translation form on next slide). Tip: When comparing the birth certificate to the ID card and the roster, make sure to check the spelling of the child's name and verify the date of birth was used instead of the date filed as this is a common mistake.

  7. Foreign Language Birth CertificateSample Translation Form

  8. All this area needs to be filled out also League Stamp Here Sleeve #2 Front- Pop Warner Physical Form- 2nd page Doctors Signature Page No Whiteout The League Official should verify the following: the participants name, the physical section is filled out, the Dr. has signed or stamped the form, the Date of Signature is in the current year, the medical profession is on the list of approved degrees (see attached list) and if the Dr. has indicated that follow up is required that there is documentation this has been done. **NOTE: the following professions are not permitted to perform physicals - RN, Medical Assistants (MA), LPN, CAN, Athletic Trainers, Certified or Registered Chiropractor Assistants, Acupuncturists. The rule book allows for the use of a different form for the physical. Please refer to the rule book for specific wording. If this alternate form is used, it must be dated in the current year.

  9. Sleeve #2 Back- Pop Warner Physical Form- 1st Page The League Official should verify that the parent or legal guardian has signed and dated the form as well as fully completing the medical history information.

  10. League Stamp Here Sleeve #3 Front- Participant/Parental Consent Form- signature page The League Official is verifying the following on this form: The person signing the form is the parent or legal guardian and the form is dated The participants name is on the form The participant has signed the form (regardless of how young)

  11. Sleeve #3 Back- Participant/Parental Consent Form This form should be filled out completely above the 'Official Use Only' section, including the email and emergency contact information.

  12. Sleeve #4 Front- GPA Spreadsheet with full report card behind the spreadsheet The names on the GPA Spreadsheet and the report card must match. The report card must include all 4 – 9 week periods or semesters from the previous year. This sheet can ONLY BE STAMPED by the League Scholastic Coordinator. See above for correct format of stamp.

  13. Sleeve # 4 Back Waivers/Special information. All Legal paperwork including: Examples: Name Changes Guardianship Adoption papers Waivers

  14. 2013 PWLS Document Audit

  15. 2013 PWLS Document Audit

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