Animal Integration in the Educational Programme "ZORO

1. ANIMAL INTEGRATION IN THE EDUCATIONAL PROGRAMME ´´ZORO´´ 1st international meeting Rogaška Slatina, Slovenia October 21 – 23 2015

2. GENERAL FACTS • 2 yearErasmus + project: 2015 – 2017 • Budget: 216.310,00 EUR • 10 participatingorganizationsfrom 7 countries

3. CATEGORIES • Project management andimplementation: 66.000 • Transnationalprojectmeetings: 45.755 EUR • Intellectualoutputs: 55.090 EUR • Multiplierevents: 30.000 EUR • Trainingactivities: 17.465 EUR • Exceptionalcosts: 2.000 EUR

4. PROJECT MANAGEMENT AND IMPLEMENTATION • Staff costs for general project management (e.g. planning, coordination, finances, communication) • Small-scale learning/teaching/training materials and approaches • Virtual cooperation and local project activities • Information, promotion and dissemination (e.g. brochures, leaflets, website) • Administrative staff should be covered under this budget category

5. PROJECT MANAGEMENT AND IMPLEMENTATION • Demonstrate that the activities and outputs covered from this budget category have taken place • Describe all project activities and outputs in your final report • Upload any tangible outputs onto the Erasmus+ Dissemination Platform (VALOR) • Keep evidence of activities and outputs at your premises

6. PROJECT MANAGEMENT AND IMPLEMENTATION

7. TRANSNATIONAL PROJECT MEETINGS • Budget for the travel and subsistence costs associated with meetings • The amount awarded is based on the number of staff participating in each meeting • The venue for the meetings should be the town where the receiving organisation is based • You need to be able to demonstrate a formal link between your organisation and the individuals participating in the meetings (staff, volunteers,…)

8. TRANSNATIONAL PROJECT MEETINGS • Supporting documents: declaration signed by the receiving organisation specifying the name of the participant, the purpose of the meeting and its start and end dates • There will be an international meeting in each participating country, except Ireland – training

9. TRANSNATIONAL PROJECT MEETINGS • Obligations of the partners: • to provide the partners with information about the accommodation for a reasonable price • to organise the international meeting (premises for the meeting, agenda, sightseeing activities, and some activities connected to the project theme) • to inform the participants about the best way to get to their town

10. TRANSNATIONAL PROJECT MEETINGS • The participants of the meeting are not obliged to stay at the hotel, which was recommended by the organizers • All the costs of the international meetings are covered by each partner individually – fromthebudget • to prepare a list of presence for the meeting • The number of people at international meetings: written in theapplication form

11. TRANSNATIONAL PROJECT MEETINGS • Each partner can use the budget from other categories for transnational meetings – they can take 20% from each category and use it for the meetings, but the meeting budget cannot enlarge for more than 20% • The exact date of the nexttransnational meetings will be set at the previous transnational meeting

12. TRANSNATIONAL PROJECT MEETINGS

13. INTELLECTUAL OUTPUTS • 1 output: Guideline about using Animal Assisted Therapy in classrooms • Costs associated with Managers and Administrative staff are expected to be covered under Project Management and Implementation • For both staff formally employed through an employment contract or those working for a participating organisation on a voluntary basis

14. INTELLECTUAL OUTPUTS • Intellectual Outputs are based on unit costs therefore beneficiaries should not claim actual salary costs • Partners need to be able to demonstrate a formal link (on a professional or voluntary basis) with the persons which staff costs are being claiming for: employment contracts or volunteer agreements • People working for the organisation on the basis of a service contract (e.g. translators, web designers, etc.) are not considered as staff of the organisation

15. INTELLECTUAL OUTPUTS • Staff category: based on what a person is doing in the project, not what he/she has written on the employment contract • Timesheets: for the person working on the project for each month. The timesheets for three months need to be sent to the coordinator every three months

16. INTELLECTUAL OUTPUTS – EXAMPLE OF A TIMESHEET

17. INTELLECTUAL OUTPUTS

18. MULTIPLIER EVENT • Covers the costs incurred for organising events aimed at disseminating Intellectual Outputs produced by a project – closing conference in your own town • calculated on the basis of the number of participants taking part in each event (staff from partner organisations cannot be included in this figure) • not a part of international meetings – indivdually, each partner in his own town

19. MULTIPLIER EVENT • Eachnationalparticipant: 100 EUR • Eachinternationalparticipant: 200 EUR • Proof: - describe each Multiplier Event in theFinal Report -keep proof of attendees for each event in the form of participant lists -keep an agenda and other documents distributed at the event

20. MULTIPLIER EVENTS

21. TRAINING/TEACHING/LEARNING ACTIVITIES • Training in Ireland by Elsita Education in June 2016 • Short-term joint staff training event • Budget for Travel and Individual Support • Eligible participants: individuals with a direct link with the organisation in one of the following capacities:Professors, Teachers, Trainers, educational and administrative staff employed at a participating organisation, or Youth Workers

22. TRAINING/TEACHING/LEARNING ACTIVITIES • You must be able to demonstrate the formal link with the those participating in the training (employment contracts) • Proof: a declaration signed by the receiving organisation (Elista Education) specifying the name of the participant, the purpose of the activity and its dates

23. TRAINING/TEACHING/LEARNING ACTIVITIES • If the place of departure and/or arrival reported are different from the place where the sending organisation (for departure) and the place where the receiving organisation (for arrival) are located, you need to explain the reason for this difference in the Mobility Tool. - In this case you will also need to keep all travel tickets and invoices, specifying the place of departure and arrival, as well as obtain signed declarations from the receiving partner.

24. TRAINING/TEACHING/LEARNING ACTIVITIES • Travel: • Travel costs are a contribution to the return travel costs of participants from their place of origin to the venue of the activity • Individual support: • to cover subsistence costs incurred by participants taking part in transnational activities • eligible if participants actually undertook the activity abroad

25. TRAINING/TEACHING/LEARNING ACTIVITIES - TRAVEL

26. TRAINING/TEACHING/LEARNING ACTIVITIES – INDIVIDUAL SUPPORT

27. MONEY TRANSFERS • 1st TRANSFER: - 40% ofthebudget - alreadymade in October 2015 • 2nd TRANSFER • 40% ofthebudget • afterthemid – term reportorwhenweprovewehavespent 70% ofthefirstpayment • Final transfer - afterthesubmissionofthefinalreport

28. TRANSFERS FROM ONE CATEGORY INTO ANOTHER • budget headings Transnational Project Meetings, Intellectual Outputs,Multiplier Events, Transnational Training, Teaching and Learning Activities can be increased up to amaximum of 20% of the amounts awarded to each. • Projects can transfer up to 20% of the funds allocated from any of the above budget headings. • Project Management and Implementation and Exceptional Costs can not be increasedunder any circumstances

29. TRANSFERS FROM ONE CATEGORY INTO ANOTHER • When transferring into eligible budget headings, the budget heading receiving the additional fundingcannot increase by more than 20% of the amount • EXAMPLE: - youreceived 4.000 EUR formultiplierevent, butonly 5.000 EUR fortransnationalmeetings. Youcan take 20% frommultiplierevent (800 EUR) anduse it fortransnationalmeetings. Be careful: thebudgetfortransnationalmeetingscannotincrease more than 20 % itself – in thiscase, not more than 1.000 EUR

30. TRANSFERS FROM ONE CATEGORY INTO ANOTHER

31. COMMUNICATION • regular checking of e-mails regularly and giving answers to the coordinator - this will enable the success of the project • after each activity send the coordinator some pictures and scanned list of attendance – for the website (proof for the NA)

32. LOGOS • Alltheproject material mustcontain logos: - projectlogo – beingcreated - Erasmus plus logos:

33. COMMUNICATION • regular checking of e-mails regularly and giving answers to the coordinator - this will enable the success of the project • after each project activity send the coordinator some pictures and scanned list of attendance – for the website (proof for the NA)

34. PROJECT TIMELINE • SEPTEMBER 2015 - formationoflocalprojectteams • presentationoftheproject to thestaffmembers, childrenandstaff • OCTOBER 2015 • preparationofthedissemination plan byeach partner • 1. int. meeting - ROGAŠKA SLATINA, SLOVENIA

35. PROJECT TIMELINE • NOVEMBER 2015 • Setting up a project website and Facebook page • A visit to a vet clinic – for children • DECEMBER 2015 • Workshop Positive Effects of AAT and animals– for teachers, parents • 2nd int. meeting - JOZEFOV, POLAND

36. PROJECT TIMELINE • JANUARY 2016 • A visit of teachers to the organization, which deals with AAT – for teachers, parents • FEBRUARY 2016 - A visit of the organization, which deals with AAT, to schools – for children and teachers • MARCH 2016 • Workshop Activities with animals during lessons – for children and teachers

37. PROJECT TIMELINE - 3rd internatioanl meeting - PATRAS, GREECE • APRIL 2016 • READ programme – reading hours with animals – for children • MAY 2016 • Workshop Pet Therapy– for teachers, parents • JUNE 2016 • A visit to an animal shelter - for children, teachers, parents

38. PROJECT TIMELINE - training in Abbeyleix, Ireland • JULY 2016 - Project group meetings • AUGUST 2016 - Sending the gathered information to the coordinator • SEPTEMBER 2016 • A visit to a horse stable – for children • 4th int. meeting - DENIZLI, TURKEY

39. PROJECT TIMELINE • OCTOBER 2016 • - A presentation of a voluntary organization, which deals with animal rescue, animal feeding – for children • - A visit of an AAT organization, testing of AAT in classrooms – for children and teachers • NOVEMBER 2016 • A visit of working dogs at schools – for children • Testing of Reading Hours with animals in classrooms – for children, teachers

40. PROJECT TIMELINE • DECEMBER 2016 - 5th int. meeting - ERD, HUNGARY • JANUARY 2017 UNTIL THE END OF THE PROJECT • Testing of the pilot programme in the classroom – for children and parents • MARCH 2017 • 6th. int. meeting - ASAU VILLAGE, ROMANIA • JUNE 2017 - 7th international meeting – VUKOVAR, CROATIA

41. ACTIVITIES TO BE CARRIED OUT UNTIL DECEMBER NOVEMBER • Project website – SLOVENE PARTNER • Facebook page – SLOVENE PARTNER • Establishingcontactswithlocalorganizationswhichdealwith AAT andotherorganizations, whichdealwithanimals (shelters, vet clinics,…) • Collectingandanalyzingofthereading material on AAT

42. ACTIVITIES TO BE CARRIED OUT UNTIL DECEMBER • visit to a local vet clinic – forchildren DECEMBER • Workshoppositiveeffectsof AAT andanimals in general on childrenforthemembersoftheteachingand administrative staffandinterestedparents

43. CLOSING ACTIVITY OF THE MEETING • Creation of the dissemination plan by each partner – exchange of ideas

44. VERY IMPORTANT!!! • Reports of the activities every three months – activities carried out and financial report – send it to the coordinator, the coordinator sends it to the NA • send photocopies/scannes of all the invoices and certificates of attendance to the coordinator • send pictures of the activies • send list of participants to the coordinator

45. THANK YOU FOR YOUR ATTENTION!!!