Excel Tutorial 12 Expanding Excel with Visual Basic for Applications

1. Excel Tutorial 12Expanding Excel with Visual Basic for Applications

2. Objectives • Create a macro using the macro recorder • Work with the Project Explorer and Properties window of the VBA Editor • Edit a sub procedure • Run a sub procedure • Work with VBA objects, properties, and methods • Create an input box to retrieve information from the user New Perspectives on Microsoft Office Excel 2007

3. Objectives • Create and run If-Then control structures • Work with comparison and logical operators • Create message boxes • Customize the Quick Access Toolbar • Customize Excel New Perspectives on Microsoft Office Excel 2007

4. Developing an Excel Application • If the Excel Developer tab is not on the Ribbon, click the Office Button, click the Excel Options button, click Popular in the Excel Options dialog box (if necessary), click the Show Developer tab in the Ribbon check box to insert a check mark, and then click the OK button New Perspectives on Microsoft Office Excel 2007

5. Working with the Visual Basic Editor • In the Code group on the Developer tab, click the Macros button • Clickthe macro name in the Macro name box, if necessary, and then click the Edit button New Perspectives on Microsoft Office Excel 2007

6. Working with the Visual Basic Editor • A project is a collection of macros, worksheets, data-entry forms, and other items that make up the customized application you’re trying to create • Project Explorer is the window in the Visual Basic Editor that displays a hierarchical list of all currently open projects and their contents • The Project Explorer window is dockable • An object is any element within the Excel working environment such as a worksheet, cell, workbook, or even Excel itself New Perspectives on Microsoft Office Excel 2007

7. Working with the Visual Basic Editor • A property is an attribute of an object that defines one of its characteristics, such as its name, size, color, or location on the screen • You can view a list of properties for any object in the Properties window • A module is a collection of VBA macros • The Code window displays the VBA macro code associated with any item in Project Explorer New Perspectives on Microsoft Office Excel 2007

8. Working with the Visual Basic Editor New Perspectives on Microsoft Office Excel 2007

9. Working with Sub Procedures • A sub procedure performs an action on your project or workbook, such as formatting a cell or displaying a chart • A function procedure returns a value • A property procedure is used to create custom properties for the objects in your project • Syntax refers to the set of rules that specify how you must enter certain commands so that VBA interprets them correctly • A comment is a statement that describes the behavior or purpose of a procedure, but does not perform any action New Perspectives on Microsoft Office Excel 2007

10. Working with Sub Procedures New Perspectives on Microsoft Office Excel 2007

11. Referring to Objects • VBA is an object-oriented programming language, in which tasks are performed by manipulating objects New Perspectives on Microsoft Office Excel 2007

12. Referring to Objects • Objects are often grouped into collections, which are themselves objects, called collection objects New Perspectives on Microsoft Office Excel 2007

13. Referring to Objects • VBA organizes objects and object collections in a hierarchy with the Excel application at the top and the individual cells of a workbook at the bottom New Perspectives on Microsoft Office Excel 2007

14. Referring to Objects New Perspectives on Microsoft Office Excel 2007

15. Applying Methods • A method is an action that can be performed on an object, such as closing a workbook or printing the contents of a worksheet New Perspectives on Microsoft Office Excel 2007

16. Working with Variables and Values • A variable is a named element in a program that can be used to store and retrieve information • Every variable is identified by a unique variable name • Dim variable as type New Perspectives on Microsoft Office Excel 2007

17. Retrieving Information from the User New Perspectives on Microsoft Office Excel 2007

18. Working with Conditional Statements New Perspectives on Microsoft Office Excel 2007

19. Working with Conditional Statements New Perspectives on Microsoft Office Excel 2007

20. Working with Conditional Statements New Perspectives on Microsoft Office Excel 2007

21. Working with Conditional Statements New Perspectives on Microsoft Office Excel 2007

22. Creating a Message Box • MsgBox Prompt, Buttons, Title New Perspectives on Microsoft Office Excel 2007

23. Customizing the Quick Access Toolbar • Click the Office Button, and then click Excel Options • Click Customize in the Excel Options list • Click the Customize Quick Access Toolbar arrow, and select whether to customize the toolbar for all documents or a specific workbook • To add a command to the Quick Access Toolbar, click the command in the left list box, and then click the Add button • To remove a command from the Quick Access Toolbar, click the command in the right list box, and then click the Remove button • Click the OK button New Perspectives on Microsoft Office Excel 2007

24. Customizing the Quick Access Toolbar New Perspectives on Microsoft Office Excel 2007

25. Customizing Excel Screen Elements • Excel screen elements fall into three general categories with elements that are: (1) part of the Excel program, (2) part of the Excel workbook window, and (3) part of the Excel worksheet New Perspectives on Microsoft Office Excel 2007

26. Excel Customization Options New Perspectives on Microsoft Office Excel 2007

27. Using the Save As PDF Add-In • PDF (Portable Document Format) is a file format developed by Adobe Systems that supports all of the elements of a printed document but in an electronic format that is easily shared • Add-in available from microsoft.com New Perspectives on Microsoft Office Excel 2007