Multiple Indicator Cluster Surveys Data Processing Workshop

1. Multiple Indicator Cluster SurveysData Processing Workshop CSPro Overview MICS4 Data Processing Workshop

2. What is ? • Comprehensive Data Processing Package For • Data entry and Verification • Consistency checking and editing • Tabulation (though MICS will use SPSS) • Exporting • Menu creation • Most any other data processing task MICS4 Data Processing Workshop

3. CSPro Applications • Data entry (.ent) • allows entry of questionnaire data • controls the path through the questionnaire • ensures that keyed data is valid and consistent • Batch (.bch) • count cases in a data file • make imputations for missing data • perform consistency checks • export dictionary and data to other packages MICS4 Data Processing Workshop

4. CSPro Tools • Comparison (.cmp) • compares two files and lists differences • comparison is used for verifying the accuracy of the main and verification entry files MICS4 Data Processing Workshop

5. CSPro Components • Dictionaries (.dcf) • Forms (.fmf) or Order (.ord) files • Logic files (.app) • Message files (.mgf) • Data files ALL CSPro components are stored in ASCII format MICS4 Data Processing Workshop

6. Dictionaries (.dcf) • Defines how the information from the questionnaire is stored in the data file • Unique identifiers  Identification variables • Questionnaires  Levels • Modules  Records • Questions  Variables MICS4 Data Processing Workshop

7. Forms (.fmf) • Are linked to a specific dictionary • Belong to data entry applications • Can be modified during the design process • Present data entry screens approximating the questionnaire • They define • which variables are entered • the order in which variables are entered MICS4 Data Processing Workshop

8. Order (.ord) • Are linked to a specific dictionary • Belong to batch applications • Similar to the form file, they control • which variables are edited • the order in which variables are edited MICS4 Data Processing Workshop

9. Logic Files (.app) • Perform actions • Can be used in entry or batch applications • Can be empty—CSPro does not require you to write logic for an application • Can be viewed as a whole (the file) or in pieces (a form or a variable) MICS4 Data Processing Workshop

10. Message Files (.mgf) • A single place to collect all error, warning, or notification messages • Is an easy way to debug/develop applications—write messages once, then share them with your other applications MICS4 Data Processing Workshop

11. Application File Summary MICS4 Data Processing Workshop

12. Opening CSPro Double-click on: CSPro icon or a dictionary (.dcf) or an application (.ent or .bch) MICS4 Data Processing Workshop

13. An Example of a Dictionary • Let’s launch CSPro using the desktop icon • Select file  open (or press <ctrl+O>) • Navigate to the c:\mics4\cspro\dicts directory • Open the MICS4 dictionary (MICS4.dcf) MICS4 Data Processing Workshop

14. CSPro screen layout • Toolbar • Tree on left, Work area on right • Position in tree controls work area • Tabs on bottom • Files tab • Dicts (dictionary) tab • To view record and item layout, press <ctrl+L> MICS4 Data Processing Workshop

15. The Dictionary Tree • MICS4 is the internal dictionary name • Press <ctrl+T> to toggle between names and labels • HH and WMCH are dictionary levels • Level 1 (HH QRE) vs. Level 2 (Individual QRE) • _IDS0 and _IDS1 are identification records • MODHH and MODED are ordinary records MICS4 Data Processing Workshop

16. The HH Level • Select HH • Displays records contained within this level by: • Label • Name • Type value (ID) • Required • Max MICS4 Data Processing Workshop

17. The _IDS0 Record • Select _IDS0 • Displays ID variables contained within this level by: • label and name • start position and length • data and item type • occurrences • decimals and decimal character • zero fill MICS4 Data Processing Workshop

18. The MODHH Record • Select MODHH • Displays variables contained within this record • In the right panel, double-click on any item (e.g., Area/HH6) to display its value labels • Notice the tree expanded for record MODHH MICS4 Data Processing Workshop

19. The MODED Record • MODED stores the information from the education questionnaire • The MODED record is a repeating record • each household can have many household members • one record per household member • in our example, the maximum is 50 • (how do we know there are 50 occurrences?) MICS4 Data Processing Workshop

20. Dictionary Items • A value set defines the allowable range • Select HL1—what is the valid range? • In addition, labels can be defined to the ranges—select HL3 • Both can be used to define valid responses for a dictionary item—select HL6 MICS4 Data Processing Workshop

21. Adding and Deleting Elements • Right-click on the record MODHH • Displays options • Modify the record <ctrl+M> • Add a record <ctrl+A> • Insert a record <Ins> • Delete a record <Del> • Add item (i.e., variable) to this record • Right-click on any element to get a similar menu MICS4 Data Processing Workshop

22. An Example of a Data Entry App • Select file  close (don’t save any changes you might have made in the dictionary!) • Select file  open (or <ctrl+O>) • Navigate to the c:\mics\cspro\entry folder • Open the data entry application (entry.ent) MICS4 Data Processing Workshop

23. The Entry (Form) Screen • FL_ENTRY is the form file • HH is a dictionary level • FormHH is a form for the variables in record ModHH • FormHL is a form for the variables in record ModHL MICS4 Data Processing Workshop

24. FORMHC • Click once on FORMHC to display it • Click once on a label or entry box on the form • Now hold the <Shift> key down and select a label or box • move it around • right-click and selected properties • choose protected • Look at the form tree in left pane • Determines entry order—always ensure tree order matches form order • Grayed variables on form but not entered MICS4 Data Processing Workshop

25. Files/Dicts/Forms Tabs • On bottom left pane, click once on files tab • lists files associated with the entry app (press <ctrl+T> to view file name/location vs. file type) • Click once on Dicts tab • displays the dictionary we saw earlier • Click once on Forms tab • displays the forms we just reviewed MICS4 Data Processing Workshop

26. Recreating FORMHH • Select the FormHH in the form tree • select all items on the form and press delete • Click once on dicts tab • Drag MODHH onto the form and release • Select options and then press ok • Rearrange fields and text • Use “Align” menu item MICS4 Data Processing Workshop

27. Adding the ID Items • Drag _IDS0 onto the form and release (pay attention to the cursor position when you do this) • Select options and then press ok • Rearrange items as necessary • Move down through the FormHH items and compare it to the form’s layout—notice any problems? • Close form file and do NOT save changes! MICS4 Data Processing Workshop

28. The Logic Screen • Click once on the Forms tab • Notice that FormCD has a blue check over the yellow box • indicates the presence of logic • To view logic, click once on the logic button found on the toolbar, or press <ctrl+L> • Click on a “checked” tree item to view its logic • Press <ctrl+M> to return to the form view (or can also press the button) MICS4 Data Processing Workshop

29. Compiling Your Logic • Choose an item that contains logic; to compile, click once on the compile button found on the toolbar, or press <ctrl+K> • compiles logic for current procedure • bottom right pane shows outcome (“Compile Successful” or else shows errors found) • select FL_ENTRY to compile entire application MICS4 Data Processing Workshop

30. The Message File (.mgf), revisited • User-defined messages are stored in a separate file from the form or logic files • Its name is created by appending “mgf” to the application name (i.e., MyEntryApp.mgf) • To view messages, switch to logic view (click on the logic button or press <ctrl+L>), then click on the “message” tab in the bottom right pane (next to the “Compiler Output” tab) MICS4 Data Processing Workshop

31. Getting Help in • Press the F1 key • Click on the Help menu item • The help system includes the syntax for all commands and statements in CSPro MICS4 Data Processing Workshop