The Community Capacity Building Initiative 2010

1. The CommunityCapacity Building Initiative2010

2. Today’s Agenda • Introductions/Welcome • Community Capacity Building Overview • Review RFP Requirements • Review Evaluation Criteria • Discuss Technical Assistance for Successful Applications • Provide Forum for Q&A, Clarification

3. CCB Staff • Julie Kawahara, Assistant Director of Training and Technical Assistance • Vera Zaro, Administrative Specialist • Kate Lloyd, Financial Specialist • David Hayes, IT Specialist • Hazel Whiteoak, Volunteer Coordinator • Katherine Walczuk, Intern

4. Cooperative Agreement Partners • Community Action Partnership • United Way of Sonoma-Mendocino-Lake • Community Foundation Sonoma County • Santa Rosa Mayor's Gang Prevention Task Force • First 5 Sonoma County • County of Sonoma

5. Purpose of CCB Support and sustain faith-based and community based non-profits to: • Increase effectiveness and sustainability • Enhance ability to provide more effective social services • Expand organizational scope or impact • Diversity funding sources • Create collaborations to better serve those most in need

6. CCB Support • Training • Technical Assistance • Financial Assistance – sub-awards of $5,000 – 20,000

7. Capacity Development and CSST • Capacity Development: Process that strengthens organizational ability to carry out stated program and organizational goals and objectives • CSST: Capacity Status and Strengthening Tool • Highly recommended to conduct a systematic assessment to identify capacity development needs

8. Benefits to Assessment Process • Ability to identify Strengths and Area for Improvement • Incorporates a variety of individuals in the discussion and process (staff, board, volunteers, stakeholders) • Ability to prioritize and focus on the desired outcome • Promotes implementation and sustainability by involving team(s) and the “whole organization” • Allows for pre- and post- comparison to document progress and accomplishments • Good information for other funding

9. Request for Proposals • $200,000 available in 2010 • Proposals ranging $5,000 – $20,000 • Proposals due March 5, 2010, 5pm • Project period, April 5 – September 29, 2010

10. Eligibility Criteria • Organizations applying must address one of the following target populations: • The Homeless • At-risk-youth, particularly those facing the risk of gang influence • Families in transition from welfare to work • At-risk children ages 0-5 • Seniors age 60+ • Focus on outlying geographic areas

11. Eligibility Criteria • All organizations receiving a capacity building award will be required to perform the following: • Participate in training and technical assistance site-visits • Agree to a range of conditions, as detailed in the Memorandum of Understanding included in the application. • Submit periodic financial and program reports on progress to assure compliance with federal rules.

12. Ineligible Proposals • Funds may not be used to pay for direct services to clients (such as a social worker for case management) • Funding for any program to provide medical or health services • Funding for inherently religious purposes • Funding for construction • Purchase of real property • In addition funds may not be used towards direct fundraising such as costs associated with special events, direct mail campaigns or solicitation of donors

13. How is Capacity Building Defined? • Leadership Development • Organizational Development • Program Development • Revenue Development • Community Engagement

14. Leadership Development

15. Leadership Development Examples • Board Composition and Function • Provide training /written information for board of Directors • Create board policies • Staff Professional and Career Development • Training and Development of Volunteers • Succession Planning

16. Organizational Development

17. Organizational Development Examples • Strategic Planning • Systems: Management, Human Resources, Financial, Informational Technology, Planning, Budgeting, Policy and Procedures • Fiscal Controls • Comprehensive Communications Strategy • Non-profit Incorporation

18. Revenue Development

19. Revenue Development Examples • Designing a Donor Development Strategy • Grant-writing Training • Donor Development Training • Purchasing Donor Tracking Software • Financial Sustainability Planning • Diversifying Funding Sources

20. Program Development

21. Program Development Examples • Curriculum Development- Best Practices • Planning for Program Expansion • Developing and Evaluating Program Outcomes • Program Monitoring • Purchasing Equipment or Tools to Enhance Quality or Expand Services

22. Community Engagement

23. Community Engagement Examples • Community Asset Mapping • Community Needs Assessment • Establishing Collaborative Relationships • Website Development • Building Community System Change Strategies

24. Capacity Building Researching and developing new programs or services Developing or designing a program or program curriculum Purchasing program-related equipment and relatively durable supplies Implementing systems to keep records on client needs, referral sources, services provided, service recipient satisfaction, or service recipient outcomes Direct Services Implementing a program, program activities, or program curriculum that provide services to clients Holding seminars or events for clients Purchasing food for service programs Paying management costs for existing programs Paying staff to work directly with clients Program Development:Capacity Building vs. Direct Services

25. Keys to Your Success

26. Time Line • RFP Posted: February 4, 2010 • Workshops: February 4 – 18, 2010 • LOI Due Date: February 24, 2008 • Application Due Date: March 5, 2010 • Staff Review of RFP’s: March 8-10, 2010 • Community Review Panel Orientation: March 15 - 16, 2008 • Grant Announcements: April 1 – 5, 2010 • All funds expended: September 29, 2010

27. Evaluation Criteria • Stage 1: Pre-Screening • Completed Applications • Follows the Rules and Regulations listed in the RFP • Stage 2: Volunteer Scoring and Ranking • Section One: Statement of Opportunity of Need – 15 Points • Section Two: Description of Planned Activities – 15 Points • Section Three: Qualifications – 10 Points • Section Four: Budget – 10 Points

28. Section One: Statement of Opportunity of Need – 15 points • Statement of need and how it is justified with an organizational assessment process (e.g. CSST). • Ability to address challenges through the CCB grant (guidelines) • Whether the proposed project will increase the organization’s cultural competency

29. Section Two: Description of Planned Activities – 15 points • Clear outcome related to proposed project • Capacity building approach or strategy being logical, reasonable, and clearly linked to outcome (theory of change) • Clear and logical measurements related to desired outcomes

30. Section Three: Qualifications – 10 points • Clear statement of accountability • Staff are qualified to accomplish proposed work • Staffing and support is aligned with work proposed and budget allocated

31. Section Four: Funding, Sustainability and Budget – 10 points • Reasonableness of budget and consistency with work plan • Ability to sustain the increased capacity beyond the grant period

32. Tips for Completing the Budget • Round to whole dollars (no cents) • Check math • Get quotes/prices in advance • Detailed explanation in budget narrative section • Include time and travel costs for CCB trainings

33. Rules & Restrictions • No government $ for inherently religious activities • Keep content focused on capacity building areas • Hold inherently religious activities at different time/location than government-funded activities • Program participants may be invited to join religious services/events, but must be VOLUNTARY – and decision can have NO BEARING on services delivered

34. Questions & Clarifications