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Clerk of the Circuit Court/Comptroller

Clerk of the Circuit Court/Comptroller. John A. Crawford Nassau County, Florida. December 12, 2008. Nassau Federated Republican Women. Fiscal Checks and Balances. December 12, 2008. In The Courtroom…. Summons jurors Holds money in dispute (court registry)

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Clerk of the Circuit Court/Comptroller

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  1. Clerk of the Circuit Court/Comptroller John A. Crawford Nassau County, Florida December 12, 2008

  2. Nassau Federated Republican Women Fiscal Checks and Balances December 12, 2008

  3. In The Courtroom… • Summons jurors • Holds money in dispute (court registry) • Collects and disburses court fines/fees • Handles all judicial sales • Maintains the progress dockets • Authenticates, certifies, and seals documents • Custodian of evidence

  4. In The Board Room… Ex Officio Clerk to Board of County Commissioners Serves advisory role to BOCC Records Official BOCC minutes Attests and affixes county seal on all official documents

  5. Clerk Duties The Florida Constitution specifies that the clerk of the circuit court shall be: Ex officio clerk of the board of county commissioners, Auditor, Recorder, and Custodian of county funds. In 1977, landmark case Alachua v. Powers clarified the clerk’s duties as auditor, accountant, custodian, and investor of county funds.

  6. County Auditor The clerk performs audit functions as a “watchdog” for the citizens. The clerk helps ensure the legality of expenditures, meaning: Funds are spent for a public purpose, Funds are spent in conformity with county purchasing procedures or statutory bidding procedures, and An expenditure does not overspend any account or fund of the budget. If the expenditure does not meet the legal test, the clerk must withhold payment.

  7. If the expenditure does not meet the legal test, the clerk must withhold payment.

  8. If the expenditure does not meet the legal test, the clerk must withhold payment.

  9. If the expenditure does not meet the legal test, the clerk must withhold payment.

  10. Achievement for Excellence in Financial Reporting “Watch Dog for The Taxpayers”

  11. Florida Supreme Court “ …since government is a major employer and is political in nature, there is an assumption that there may be impropriety and that the government cannot be trusted to meet and negotiate suitable terms without at least the appearance of impropriety or special favor. Thus, competitive bidding serves the dual purpose of safeguarding against favoritism toward a particular contractor and giving all a fair opportunity to participate.”

  12. Thank You!

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