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Florida Atlantic University Environmental Health and Safety

Florida Atlantic University Environmental Health and Safety. Building Safety Personnel Program. Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee. Physical Plant. Partner

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Florida Atlantic University Environmental Health and Safety

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  1. Florida Atlantic UniversityEnvironmental Health and Safety Building Safety Personnel Program

  2. Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee Physical Plant Partner Campuses University Police EH&S Building Safety Personnel (BSP) Program Sub-Committee

  3. Emergency Operations Plan (EOP) – PREPAREDNESS,RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific Fire, Hurricane, Hostile Intruder Occupant Emergency Plans Continuity of Operations (COOP) – RECOVERY Mission Essential Functions (MEFs) 12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable. EMERGENCY MGMT- OVERVIEW

  4. Occupant Emergency Plans = BSP Program! Addresses responses to emergency events: Shelter in Place Evacuation Other University-wide program BSP Program

  5. Types: Natural: Severe weather: Tornadoes, Lightning, Hurricanes Flooding Wild Fires Man-Made: Fires, Hostile Intruder, Civil Disturbances, Explosions Technological: Cyber-Terrorism HAZARDS

  6. Impact on human life: injury, illness, death. Impact on the organization: property damage, reduced ability to continue academic, research, business functions. Impact on the environment: spills, contamination Occupational issues: unsafe work environment RISKS OF HAZARDS

  7. BSP Program – 3 Groups Group 1 • Building Safety Administrator Planning; COOP/Emergency • Determined from the occupancy of the building in question, for example, • Majority of building occupants are part of programs under your purview • You are the highest ranking individual stationed in the building • Not required to be stationed in the building you oversee

  8. Qualifications: Must be 12-month faculty, administrative/professional or executive/management staff with key decision-making responsibility for the programs or activities going on in the building. COOP/NIMS Training: COOP: http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a NIMS: http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE Building Safety Administrator

  9. Duties Appoints Building Safety Supervisor. Assists in the recruitment of Building Safety Representatives Ensures that all emergency plans are updated Communicates plan changes to all Building Safety Representatives. Maintains a building emergency contact list. Carries out the Building Safety Administrator tasks as defined in the emergency plans as well as other pertinent literature. Building Safety Administrator

  10. BSP Program – 3 Groups Group 2 • Building Safety Supervisor Planning; and Implementation • Determined from the occupancy of the building in question, for example, • Majority of building occupants are part of programs they are familiar with • Familiarity with building layout and occupants • Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.

  11. Qualifications: Must be 12-month employees with a good understanding of the facilities and programs within the assigned building. The ideal candidate has an eye for detail, is conscientious about performing routine tasks independently, and has a calm demeanor in a crisis. Training: Onsite - Administered by EH&S Online - COOP and NIMS Building Safety Supervisor

  12. Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the building Acquire knowledge of the assigned building: Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue. Accompany, when warranted, the State Fire Marshall during building inspections. Key Points for Safety Supervisors

  13. Report any unsafe conditions to EH&S or University Police. Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Prepare a checklist of tasks to be performed by the Building Safety Representatives. Communicate plan changes to all Building Safety Representatives. Participate in meetings/updates. Key Points for Safety Supervisors

  14. Online Document Contents: Important Phone numbers Authorizing documents: University Polices Crisis Action Guide Emergency Planning Documents: COOP, etc. Floor Plans with Life Safety Systems information, areas of rescue etc. Building Contacts sheet, notification trees. Training Logs Other Info Building Safety Supervisor Binder

  15. BSP Program – 3 Groups Group 3 • Building Safety Representative Implementation • Determined from the occupancy of the building in question, for example, • Majority of building occupants are part of programs = floor rep. • Different programs within building = departmental/unit rep. • Stationed in the building they oversee

  16. Qualifications: Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis. Training: Emergency Evacuation Sheltering in Place Severe Weather Building Safety Representative

  17. Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate. Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Always keep University Police and Safety Supervisors informed Ensure that their Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.) Key Points for Safety Reps.

  18. Ensure that common areas assigned to them (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take. Communicate changes and issues related to the building and emergency planning to their department leadership and Safety Supervisor Distribute the Crisis Action Guide to all Key Points for Safety Reps

  19. The Building Safety Supervisor is the only group to have an alternate. Role: An alternate will follow the same job description and guidelines Assume the duties of the position if the appointed person is not available, if the appointed position is vacated without replacement or if the appointed replacement is undergoing or has yet to undergo required training. Alternates

  20. A University community safety guide. Building Safety Personnel procedures are tailored from these. Addresses a variety of events. Should be disseminated to all. Located: http://www.fau.edu/admin/EmergencyInformation.php CRISIS ACTION GUIDE Everyone should KNOW IT!!

  21. EvacuationShelter in Place Fire safety Suspicious Packages Severe WeatherHurricane preparedness Civil Disturbances Catastrophic Events Hazardous Material Incidents Reporting Crimes Sexual Assault Utility Crises Security Access Medical Emergencies Campus Violence Psychological Crises Important Phone Numbers Those in green have tailored procedures for Safety Supervisors. CRISIS ACTION GUIDE

  22. All Safety Supervisors need a Tier 2 card. It allows campus access. Safety Administrators may need to give approval for Supervisors to become a part of this program. ESSENTIAL PERSONNEL CARD http://www.fau.edu/police/emergency/files/ep-policy.pdf

  23. Onsite training for Safety Supervisors: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Suspicious packages Hazard Communications Bloodborne pathogens FAU Alert Fire extinguisher use (sign up through EH&S website) Online training for Safety Administrators and Supervisors: COOP - http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a NIMS - http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE TRAINING

  24. FAU ALERT Call Out Sirens Text Message MyFAU E-mail Home Page News Media Voicemail Hotline Web pages Bldg Personnel Operator These are the various means FAU uses to disseminate information to the University community regarding an emergency. For more information visit: http://www.fau.edu/police/emergency/alertsystem.php

  25. Used for personnel and training tracking Maintained by EH&S Can perform queries and print reports for example: Building Safety Personnel by Campus and Building Building Safety Personnel by Name Can export information for call out and text messaging alerting BSP Database

  26. Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the buildings you oversee Communicate any University policy or Functional Unit plan changes to all Safety Supervisors under your purview as well as other Functional Units Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other Functional Units Key Points for Administrators

  27. Ensure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards) Ensure that this role is accommodated for given the other day-to-day roles and responsibilities Groups 2 and 3 assume Support Program components: Training Planning Leadership Time Be knowledgeable of the program! Key Points

  28. Help first responders through first-hand knowledge of the building and contents. Information dissemination within the building as quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat e.g. individuals with disabilities. All leading to reduced injuries and property damage. Importance of having BSP Program

  29. Complete these Online Trainings (once): COOP:http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a NIMS:http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE E-mail certificates to: tbradley@fau.edu Important!

  30. Thank you for your participation! Questions? Call (561) 297-3106 or e-mail tbradley@fau.edu

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