TCAP 2014

1. TCAP 2014 Proctoring and Ethics Training

2. Test Proctor training Information that will be covered: • Ethical responsibilities while serving as a test proctor • Testing roles of proctors • Test administration • Active Proctoring • Avoiding misadministrations PACESetters!

3. Timelines • 3rd grade reading delivered by Feb. 14th • 3rd grade reading test Feb. 24 – March 7 • Rest of books delivered Feb. 21 • All other tests given March 3 – March 21 • No Make up window. Make ups must be scheduled during the 3 week window of March 3-21 • Procedures Manual windows (pg 10)-We are regular window for 3rd Reading, early window for all other tests

4. Administration • Two 60-minute sessions: grade 3 Reading and Writing • Two 65-minute sessions: grade 3 Math • Three 60-minute sessions: grades 4-10 Reading and Writing • Three 65-minute sessions: grades 4-10 Math

5. Ethical Practices

6. Basic Ethics considerations • Test every eligible child • Understand the roles involved in assessment • Follow rules of standardization • Perform all professional responsibilities with honesty, integrity, due care, and fairness • “Due to the complex nature of a standardized assessment process, any practice not specifically permitted shall be presumed inappropriate…” pg12 PACESetters!

7. Misadministrations should not occur Most common Testing Misadministrations: • Test proctors doing something not specifically allowed for in the proctors manual like….. • Test proctors not following the testing schedule • Test proctors not reading the correct directions in the examiner’s manual to students • Test proctors allowing students to continue to the next session • Test proctors leaving materials on the walls in the testing room that give students an unfair advantage • Test proctors sharing test information, discussing items, or making copies of secure materials • Test proctors doing something that influences student responses in any way PACESetters!

8. Potential consequences of unethical behavior • Violating test administration procedures or acting in an unethical manner may result in test invalidations (no scores for students and schools) • Test misadministrations/invalidations affect school and district accountability reports • It may also result in disciplinary investigations that include Division Chiefs and HR when necessary PACESetters!

9. Testing Roles Test proctors behave differently than classroom instructors It is vital that the roles of instructor and test proctor are carefully delineated. PACESetters!

10. Instructing or Assessing? In the classroom, a teacher may use an assessment event as an instructional opportunity. However, In formal, standardized testing, the teacher must assume the role of test examiner or proctor. PACESetters!

11. Teacher vs. Test Examiner roles In a classroom, instructors may… • Interact with students during classroom assessments • Answer questions, clarify tasks, or review content • Modify test content to meet instructional needs BUT During standardized, formal test administration, test proctors MUST…. • Require students to work independently, without assistance or scaffolding from the teacher or other students • Require students to read and comprehend directions, tasks, and content independently • Refrain from any interaction with a student that may impact responses • Present test material as published without any alteration, paraphrasing, or modification PACESetters!

12. Responsible Practices • No copying of any part of the assessments by teacher or student • No verbal or nonverbal cues or communication that would alter student responses • No assessments may leave the building until the return window • No scratch paper for student • No cell phones • #2 lead pencils only

13. Differences between test proctor for district/classroom assessments District Assessments • Reading off student edition to provide oral script • Specific test items cannot be used in reteaching TCAP • Must use oral script provided by testing company • Same: Specific test items cannot be used in reteaching

14. Test Administration PACESetters!

15. Preparing to Proctor • Read through Test Administration Manual • Be sure you have a list of which students receive accommodations

16. Preparing the Room • Cover or remove from the room any materials that would lead students to an answer.-- p.37-39- in Procedures Manual • Ask yourself this: “If I have this up and the class next door does not, would it give my students an advantage?”

17. Preparing for Administration • May write on board before testing (p56): • Start/stop times • Session #, page #, item #’s • Must say the “10 Minutes Left” warning exactly as it is written the proctors manual when 10 minutes of testing remains (pg 58)

18. Preparing for Administration • Both teacher and student can use only #2 wooden pencil • Students may underline lightly in pencil. Proctors and assessment coordinators should not be going into student books to erase stray marks. • No highlighters, markers, etc.

19. Administering the Test • Ensure that students have the correct test booklet for the subtest, content area, and session being given. • Read administration directions word for word; do not paraphrase. • Note absences for make up testing PACESetters!

20. Materials • No food or drink close to testing materials • Students should keep water under desk

21. Active Proctoring • Test proctors must remain attentive and must circulate throughout the room during testing. Reading, grading papers, working on the computer or phone or tablet, or other work is not permitted! • Follow the Test Proctor’s manual exactly as it is written. Failure to do so may cause a misadministration of the area being tested. PACESetters!

22. Active Proctoring • Follow the script exactly as written • Directions may be repeated to entire class when a student requests • BEFORE testing begins ONLY • Active proctoring does NOT mean ‘Active Participation’ (next slide)

23. Standard Conditions Coaching: • Do not provide feedback. • Do not clarify test items. • Do not spell words for the student. • Do not read any portion of the test other than what is included in the specific directions. • Do not paraphrase, simplify, or add to the script. • Do not interact with students in a manner that will impact student responses. This may include: • Body language • Voice inflections • Facial expressions • Encouraging remarks Any of these behaviors are considered unethical testing practice and will invalidate the scores as a misadministration because they make accurate inferences from the test scores less than valid and reliable. • Basically, the proctor should not talk to students once the testing starts • Except when giving an accommodation of oral presentation or teacher read directions. Standard Conditions PACESetters!

24. End of testing session-Proctoring • Students may read (but not write) when the test is over. • Proctor should pick up student books if the student is reading. A student may NOT work in their test book again after the proctor picks it up or after they begin reading.

25. Moving On Without Permission • STOP sign PAGE at the end of each session • If a student goes past the STOP sign PAGE • No one page rule! • Considered a misadministration • Standard consequence is invalidation

26. Students Who Become IllDuring assessment • Adult escort to office (other than proctor) • May make up incomplete and/or missed sessions • May NOT change responses already answered

27. What do I do if I have concerns during testing? Your SAC will provide test proctors with contact information in case of an emergency. • Do not assume you know what to do if you have a question or concern, contact your SAC immediately if you are in doubt or need some help. PACESetters!

28. Reporting testing irregularities Report all irregularities to your SAC or Principal ! • Disruptions during the test that may have had a significant impact on other students. • Any violation of ethical responsibilities associated with the test. • Any occurrence giving certain students an unfair advantage. PACESetters!

29. Student Data Grid • Accommodations • Cannot be left blank • Mark either • None (0) or • Every accommodation that the student had and used

30. Student Data Grid • Test Invalidation Codes • Cannot be left blank • Either Tested all Sessions (0) or • Invalidation 1-9 • ONLY if the student does not take or attempt the test • Marking a code 1-9 will tell the machine not to score the test

31. Materials Check-in • Draft books need to be turned in, do not throw away • Remove paperclips, sticky notes, etc. • Remove Math manipulatives, math manipulatives must be turned in • Provide a list of all absent students

32. Thanks for all of your hard work! PACESetters!