Preventive Maintenance of Medical Equipment

1. Preventive Maintenance of Medical Equipment SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • In this scenario, two types of maintenance planning will be performed. They are Time-Based Maintenance Planning and Performance-Based Maintenance Planning. • Time-Based Maintenance Planning: Maintenance is performed in specific cycles for time-based maintenance planning. Different maintenance operations (Task list) are required for different cycles. This scenario describes maintenance strategy creating, strategy assignment to its task list. After the maintenance plan is created and scheduled, system will generate a separate order, with different operations, for the equipment, on a due date. • Performance-Based Maintenance Planning: we can plan regular maintenance based on counter readings maintained for measuring points at pieces of equipment and functional locations. This scenario describes using external system SCADA to collect used time. When set counter reached, maintenance plan will be created and scheduled. • Benefits • Manage different kind of maintenance planning according to different kind of equipment • Efficient equipment maintenance management • Attachment management

3. Purpose, Benefits, and Key Process Steps Performance-Based Maintenance Planning • Create Single-Counter Maintenance Plan • Start Maintenance Plan • Set Up Deadline Monitoring for Maintenance Plans • Execute SCADA Program for Simulation • Convert Maintenance Notification to Maintenance Order • Schedule the Maintenance Order • Attachment Management • Withdraw the Material • Individual Time Confirmation • Technically Complete the Order • Settle Maintenance Order • Key Process Steps • Time-Based Maintenance Planning • Create Maintenance Strategy • Maintain General Task List • Create Maintenance Plan • Schedule Maintenance Plan • Schedule Maintenance Order • Individual Time Confirmation • Technically Complete Maintenance Order • Settle Maintenance Order

4. Required SAP Applications and Company Roles • Required SAP Applications • Enhancement package 5 for SAP ERP 6.0 • Company Roles • Healthcare: Equipment Administrator • Healthcare: Equipment Maintenance Specialist • Product Cost Controller • Central Warehouse Keeper

5. Detailed Process Description Preventive Maintenance of Medical Equipment Time-Based Maintenance Planning: Maintenance is performed in specific cycles for time-based maintenance planning. Different maintenance operations (Task list) are required for different cycles. This scenario describes maintenance strategy creating, strategy assignment to its task list. After the maintenance plan is created and scheduled, system will generate a separate order, with different operations, for the equipment, on a due date. Performance-Based Maintenance Planning: we can plan regular maintenance based on counter readings maintained for measuring points at pieces of equipment and functional locations. This scenario describes using external system SCADA to collect used time. When set counter reached, maintenance plan will be created and scheduled.

6. Process Flow Diagram Preventive Maintenance of Medical Equipment - Time-Based Maintenance Event Periodic Maintenance requirements Healthcare: Equipment Administrator Create Maintenance Strategy Maintain Task List Create Maintenance Plan Healthcare: Equipment Maintenance Specialist Schedule Maintenance Plan, generate Maintenance Order Schedule Maintenance Order (Release at the same time) Perform maintenance Confirm Maintenance Order Technical Close Maintenance Order Product Cost Controller Settlement Maintenance Order

7. Process Flow Diagram SCADA Program Preventive Maintenance of Medical Equipment - Performance Based Maintenance Event Manufacturer recommendations Legal requirements Environmental requirements Other requirements Healthcare: Equipment Administrator Create Single-Counter Maintenance Plan Display Equipment Measuring Point Healthcare: Equipment Maintenance Specialist Start Maintenance Plan Set up Deadline Monitor for Maintenance Plan Execute Deadline Monitor for Maintenance Plan Check the Result of Single-Counter Plan Confirm Maintenance Order Perform Maintenance Attachment management Schedule and Release the Maintenance Order Convert Maintenance Notification to Maintenance Order Technical Close Maintenance Order Central Warehouse Keeper Withdraw Material FI document Product Cost Controller Settle Maintenance Order

8. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision