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HEP & CAMP Program Improvements

HEP & CAMP Program Improvements. Rachel Crawford, Ph.D Group Leader OME Discretionary Grants. Because…. The Mission of the Office of Migrant Education is to provide: Excellent leadership, Technical assistance and Financial support

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HEP & CAMP Program Improvements

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  1. HEP & CAMP Program Improvements Rachel Crawford, Ph.D Group Leader OME Discretionary Grants

  2. Because… • The Mission of the Office of Migrant Education is to provide: • Excellent leadership, • Technical assistance and • Financial support • to improve the educational opportunities and academic success of migrant children, youth, agricultural workers, fishers, and their families.

  3. We believe in… • Continuous Improvement

  4. HEP & CAMP Program Improvements • Begin with Data! • Improved Process for Competitions/New Awards • Improved Monitoring & Oversight • Improved Technical Assistance • Improved Customer Service • What’s Next??

  5. Begin with Data! • Review & Validate APR Data • Conduct Data Analysis & Report Program Results • Report Actual vs. Projected Results • Clarify GPRA Measures • Define Variables for GPRA Measures • “Locking” No. Funded • No. Served

  6. Begin with Data!, cont’d. • Establish GPRA Targets • Involve Data Quality Initiative • Develop new APR • Allow for “Persisters” • Standardize/Define APR terms • Collect additional data • Develop new APR • Adjust GPRA 1 formula to account for over-serving

  7. Begin with Data!, cont’d. • Standardize “1st Year Completer Definition” • Standardize “Full-time Student” Definition • Documentation for GPRA 1 • Multi-year Analysis of Accurate APR Data • Top Ten!! • Developed Individual Project Profiles • Changed APR due date to November

  8. Comic Relief EMAPS!!

  9. Improved Process for Competitions/New Awards • Conduct review online: • To access wider diversity of reviewers • For greater efficiency in cost and work • Improved training for reviewers • Improved pre-application webinars and information • Improved review process

  10. Improved Process for Competitions/New Awards, cont’d. • Improved process for awarding Priority Points and accounting for past performance • Stabilized New Award date of July 1

  11. Improved Process for Making Continuation Awards • Improved process for notifying grantees that do not make substantial progress and require Improvement Plans • Discontinue funds to chronically under-performing projects • Finalize Continuation Award process in May.

  12. Improved Technical Assistance • Improved Annual Directors’ Meetings • New Directors’ Meetings • Changed statute and regulations: broadened eligibility rules • Non-Regulatory Guidance on Eligibility • Draft Non-Regulatory Guidance on Services

  13. Improved Technical Assistance, cont’d. • Information/Training on Use of Funds • Detailed checklist for reviewing budgets and follow-up w/grantees • Built P.O. capacity on reviewing budgets • New Directors’ Toolkit • Peer-to-peer Mentor Program

  14. Improved Customer Service • Group 2 is CCCUTE • Consistent, Correct, Courteous • Understanding • Timely • Empowering • Courtesy calls to grantees

  15. What’s Next?? • Electronic Data Collection? • Student Level Data? • Alternatives to GED testing? • Focus on GPRA 2 for HEP • Focus on GPRA 1 for CAMP

  16. Because… • We want you to succeed in running your projects… • So that HEP and CAMP students will have excellent experiences in your hands.

  17. Thank you!!! • For joining OME in this excellent adventure. • Your collaboration and continuous work have made it possible for all of us to accomplish all that we have over the past five years.

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