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Using Colleges and Universities as Event Venues

Using Colleges and Universities as Event Venues. Chuck Salem , President of Unique Venues Norma Charette , Director of Conference Sales for Campus Conference Solutions by Sodexo. Campus Venues Have Come A Long Way. Do you remember when…. Campus Venues Have Come A Long Way.

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Using Colleges and Universities as Event Venues

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  1. Using Colleges and Universities as Event Venues Chuck Salem, President of Unique Venues Norma Charette, Director of Conference Sales for Campus Conference Solutions by Sodexo

  2. Campus Venues Have Come A Long Way • Do you remember when…

  3. Campus Venues Have Come A Long Way • Fast Forward…2014

  4. The Trend • According to Meeting Professionals International’s (MPI) Future Watch … Over 20% of professional meeting and event planners are using non-traditional venues.

  5. Why ? • Declining Budgets • Perception • Affordability • Distinctive VS

  6. What makes us different? • Ambiance & Atmosphere • Built-in theme • Unwavering • Economic downturns and upturns don’t change us • We like it all…day, overnight, youth groups and adult groups • Technology • Built-in • Cost effective

  7. What makes us different? • Business Model • Core Mission VS Auxiliary Mission • Pricing • Affordability • Wide range of rates • Value added experience • Service standards • One Stop Shop VS Decentralized

  8. What makes us different? • Unique Contractual Items • Attrition Clauses • Deposits • Cancellations • Insurance Requirements • Limitations • Space Guarantees • Availability • Alcohol Usage • Catering Requirements

  9. GATHER BREAK BREAD PRAY PLAY SLEEP We’ve got it all covered…

  10. Meeting & Event Facilities • Worship Centers • Upscale Ballrooms • Traditional Classrooms • Smart Classrooms • Auditoriums and Amphitheaters • Student Unions • Performing Arts Centers • Outdoor Spaces • Stadiums and Arenas • Residence Hall Spaces Gather

  11. Dining • Residential Restaurants • Aka…dining halls • Food Courts • National and local brands • Specialty Restaurants • Catering Break Bread

  12. Chapels • Introspective Areas • Residence Hall Spaces Pray

  13. Onsite Ropes Courses • Campus Recreation Centers • Swimming Pools • Hiking Trails • Art Outlets • On-Campus Museums • Game Rooms • Playing Fields and Courts Play

  14. Traditional Residence Halls • Residence Hall Suites • Apartment Style Suites • Private Residence Halls • Townhouses • Hotel Style Rooms • Hotels • Guest Homes Sleep

  15. Campus Conference Planner Checklist • One-stop shopping • Sponsorship requirements • Booking timelines • Space guarantees • Insurance requirements • Security requirements • Master billing and individual billing policies • Payment terms • Know all the fees • Parking policies • Commissions

  16. Campus Conference Planner Checklist • Rate negotiation • Contract deposit • Catering requirements • Alcohol policies (just in case you allow it) • Complimentary room nights • Staff availability • Cancellation and attrition policies • Supplier arrangements • Spouse/guest tour programs • 501C3 status requirements

  17. Venue Finding Resource List • UniqueVenues.com and UniqueVenues.ca • Over 500 campus venues online and in print • USA and Canada • Campus Conference Solutions • Campusconferencesolutions.com • Across USA • Association of Collegiate Conference and Events Director – International • www.acced-i.org • Association of College Unions International • www.acui.org

  18. Venue Finding Resource List • Association of College and University Housing Officers International • www.acuho-i.org • Canadian and University and College Conference Organizers Association • www.cuccoa.org • Venuemasters UK • www.Venuemasters.co.uk

  19. THANK YOU! Visit Campus Venues…Section 700-717 Chuck Salem 814-254-1310 chuck@uniquevenues.com Norma Charette 207-391-9187 norma.charette@sodexo.com

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