Professional Development for School Improvement Support Liaisons

1. Time Management & Organization Skills Professional Development for School Improvement Support Liaisons Office of Parent, Family, Community Engagement & Faith-Based Partnerships Presented by Julia Manokhina, SISL Program Manager Time Management and Organization Skills for School Improvement Support Liaisons

2. If Only I Could Have 36 Hour Day! Time Management and Organization Skills for School Improvement Support Liaisons

3. How to Control the Use of Time 1. 2. 3. Establish Responsibilities, Priorities and Objectives Eliminate unnecessary and inappropriate activities Plan & schedule the use of your time weekly and daily Make optimum use of your peak energy time Eliminate or reduce as many distractions as possible Share the work & delegate as much as possible Include room for unexpected events Time Management and Organization Skills for School Improvement Support Liaisons

4. Setting Priorities – the ABC Method • Priority A – “Must Do” – these are the critical items. Some may fall into this category because of management directives, important job requirements, significant deadlines or opportunities for success or advancement. • Priority B – “Should Do” – these are the items of medium value. Items in this category may contribute to improved performance but are not essential or do not have critical deadlines. • Priority C – “Nice to Do” – this is the lowest value category. While interesting or fun, they should be eliminated, postponed, or scheduled for slack periods. Time Management and Organization Skills for School Improvement Support Liaisons

5. Planning Tools • Long Term Planning (over 1 week) : • Action Planning Worksheet • Milestone Chart • PERT Diagram • Short Term Planning (daily and weekly) : • To Do List Time Management and Organization Skills for School Improvement Support Liaisons

6. Activity for Practice Take 10 minutes to list everything you need to do this week. Use Weekly Planning Worksheet on p. 16. (Don’t forget to identify the priority of each item on your list.) Time Management and Organization Skills for School Improvement Support Liaisons

7. Time Management and Organization Skills for School Improvement Support Liaisons

8. Dealing with Time-Wasters Time Management and Organization Skills for School Improvement Support Liaisons

9. Dealing with Time-Wasters (continued) Time Management and Organization Skills for School Improvement Support Liaisons

10. Take Home Activity Keep a daily time log (p. 37) for at least a few days in your typical week (not the PSSA week). Time Management and Organization Skills for School Improvement Support Liaisons

11. Three Tests of Time 1.The Test of Necessity – be sure that each activity you are doing is actually necessary. This should help reduce your tasks to the essential elements. 2.The Test of Appropriateness– once essential tasks have been identified, determine who will do them. Sometimes the work can be split with other people. Doing it will share the burden between the members of the team. 3.The Test of Efficiency– Is the way you are doing something the best way to do it? Could doing it differently save you time? Time Management and Organization Skills for School Improvement Support Liaisons

12. Getting the Most out of Technology • A simple headset can help you free your hands when talking on the phone • ParentLink can help you send phone messages • Zimbra Calendar can help you keep track of your appointments • Google Groups can help you stay in touch with your parents and community partners • School website can help you share information with your students and parents • Google Docs can help you collaborate Time Management and Organization Skills for School Improvement Support Liaisons

13. Questions&Comments Thank You for Your Participation and Good Luck!!! Time Management and Organization Skills for School Improvement Support Liaisons