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Productivity Tools Available to NGS

Productivity Tools Available to NGS. David Gietka NGS.webmaster@noaa.gov. Welcome!. During the next 60 minutes we will: Rethink how we interact with people and information Learn things you can do right now that will: help you distribute information access information more easily

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Productivity Tools Available to NGS

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  1. Productivity Tools Available to NGS David Gietka NGS.webmaster@noaa.gov

  2. Welcome! • During the next 60 minutes we will: • Rethink how we interact with people and information • Learn things you can do right now that will: • help you distribute information • access information more easily • retrieve information to use when you need it

  3. What You Will Learn • NOS and NGS services you can use today to make communicating easier • Resources for retrieving information when you need it • Free Internet tools to save you time at home and work**Free tools are not always appropriate for government work. Sensitive information and IT policies may not allow their use. Ask the helpdesk.

  4. Inside vs. Outside (VPN) • In order to access certain NOAA services, you must be located on a NOAA campus, or connected to the VPN (Virtual Private Network) • Services requiring VPN will explicitly list that as a requirement. Other services may be used on the public Internet.

  5. What We Will Not Cover • Office Tasks • Copying • Faxing • Shipping (FedEx) • Office Automation Software • Word • Excel • PowerPoint • NGS Phones and PDAs

  6. Topics • Architecture Overview and VPN • Sharing Files (anonymous, Sharepoint, etc) • Web Access to Email, Calendar, and Directory • NGS Resources (venus, samba, brunswick, Intranet, Scanners) • Virtual Meetings (GotoMeeting, Telecon) • Email (groups & lists) • NOAA Resources (NOS, Library, WebStats) • External Resources (Google, Portableapps)

  7. Architecture Overview

  8. NGS Architecture • Locations • Boulder • CORS COOP site • Alternate web site (limited capability) • Corbin • Training Center • Norfolk • Surveying and Emergency Response COOP • Silver Spring

  9. Silver Spring Architecture • Functional Areas • Adjustments (avatar, denair, mikhail, sundance, uranus, verta, viper) • Database (aegolius, autopia) • Development (a-train, albedo, atlas,tangent, …) • Geoid (arkham, cthuga, hastur, punisher) • Infrastructure (thor, venom, samba, …) • Web/FTP (venus, nweb, aladdin, bast, www-qc, …) • CORS/OPUS (afermion,nwgracie, angmar,fermi, …) • Compute (cronus, heisenberg, planck, …)

  10. VPN • A technology (and software) used to create an encrypted tunnel between a computer on the Internet and the NOAA campus network • Essential for telecommuting and accessing internal NGS computing resources • Contact ngs.helpdesk@noaa.gov to acquire a VPN account

  11. Your Internet Personal Assistant • NOAA Email • https://mail.nems.noaa.gov/ • NOAA Calendar • https://webcalendar.noaa.gov/ • NOAA Directory • https://nsd.rdc.noaa.gov/nsd/moreinfo *No VPN Required

  12. Sharing Files • NGS Read-only Anonymous FTP (push files) • ftp://ftp.ngs.noaa.gov/dist/ • Email ngs.webmaster@noaa.gov for access • NOS File Transfer Service (retrieve files) • http://webstats.nos.noaa.gov/filetransfer/ • Ask boss to email nos.webadmin@noaa.gov • Secured NGS Web Site (share files in NOAA) • https://www.ngs.noaa.gov/secured/ • Email ngs.webmaster@noaa.gov for access

  13. Sharing Files continued • Sharepoint (VPN required) • http://ngs.nos.noaa/default.aspx • Also used for • Lists • Wikis • Meeting Web Sites (agendas, members, etc) • NGS Shared Drives (VPN required) • \\ngs-s-brunswick\home

  14. NGS/NOS Resources • VENUS • NGS Solaris File Server that allows access to NGS web and user FTP content • SAMBA • NGS Solaris File Server that allows access to UNIX systems as a folder from your Windows laptop • BRUNSWICK • NGS Windows File Server that stores important documents and files accessible via your Windows laptop (CAC access required)

  15. NGS/NOS Resources • Network Scanners (in Silver Spring office) • Walk-up ability: scan paper documents to PDF and email recipients in one step • Duplex capable, 50 page document feeder • Ability to do OCR, as well • NOS File Transfer service • Ftpnos.woc.noaa.gov • Allows outside users to send large files to NGS • Allows NGS staff to share files with outside users

  16. NGS Resourcescontinued • NGS Intranet • https://ngsweb.ngs.noaa.gov/ (new version soon) • Repository of meeting notes, forms, software • NGS work-team queues (Infocenter, etc.) • Special NGSIDB tools (Scanidb, Database query) • NGS Datasheets • http://www.ngs.noaa.gov/cgi-bin/datasheet.prl • ftp://ftp.ngs.noaa.gov/pub/DS_ARCHIVE/ShapeFiles/ • http://www.ngs.noaa.gov/cgi-bin/get_mark_list.prl

  17. Email • Internal NOAA email groups • https://ai.nems.noaa.gov/ • Contact ngs.helpdesk@noaa.gov for help • Automated subscriber mailing lists • http://webstats.nos.noaa.gov/web/listserv/ • Contact nos.webadmin@noaa.gov for help

  18. Making Meetings Easier • Teleconference 1-800 numbers • Up to 20 people; may be increased if needed • Contact your division admin for information • GotoMeeting (VOIP option) • http://www.gotomeeting.com/ • Powerful screen sharing; attendee interaction • Contact ngs.webmaster@noaa.gov for details • Webex • Included in NOS communication contract • Contact ngs.webmaster@noaa.gov for details

  19. Helpful Websites • NOS Intranet • https://inside.nos.noaa.gov/foremployees/ • Good information on NOS governance • NOAA Library (and Photo Library) • http://www.lib.noaa.gov/ • http://www.photolib.noaa.gov/ • NOS Web Statistics • http://webstats.nos.noaa.gov/ • Useful to see top pages or errors

  20. External Resources • Disclaimer • External Resources may not be appropriate for NOAA projects, because of sensitive information or IT policy. If in doubt, ask your supervisor. • Google • Google Maps (www.ngs.noaa.gov/CORS/) • Google Docs (docs.google.com/) • Google Calendar (www.ngs.noaa.gov/Fieldops2009.shtml) • Google Translate (translate.google.com)

  21. External Resources continued • Portableapps (www.portableapps.com) • Self-contained executables (no writing to registry) • Can be run from a USB drive • Many tools (file transfer, office tools, photo, etc.) • Bloglines (www.bloglines.com) • Web-based RSS reader • Great way to keep up with Blogs or Journals • Anonymouse (www.anonymouse.org) • Allows anonymous browsing • Check Web site from outside location

  22. Rethinking How We Work • In government, our jobs depend on the ability to share information with others and access it ourselves in a timely manner • Collaborating with staff in remote locations is now as easy as opening a Web browser • Free Internet tools should be used with caution, but they can be invaluable for productivity

  23. Thank you for attending! • Questions?

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