WELCOME Reporting Florida’s Migratory Children in the Student Data Base

1. WELCOMEReporting Florida’s Migratory Children in the Student Data Base

2. Contacts • Carol Gagliano 850/245-0709 Title I Migrant Education Program Director Bureau of Federal Educational Programs • Deepak Gajre 850/245-0680 Program Specialist Bureau of Federal Educational Programs

3. Contacts • Linda H. Fleming 850/245-9919 PK-12 State Student Data Base Education Information and Accountability Services

4. Migrant Program Reporting • OBJECTIVES • Increase understanding when reporting Migrant Program data • Improve data quality • Share best practices and information

5. Because of YOU and other district staff we have data!

6. Migrant Program Reporting Definition – for funding purposes in school year 2009-2010: • A fundable migrant is a person ages 3 through 21 who has a Qualifying Arrival Date greater than 8/31/06 and • Their date of birth falls in the range of 9/1/87 through 8/31/10 inclusive.

7. Migrant Program Reporting Definition – for funding purposes in school year 2010-2011: • A migrant is a person ages 3 through 21 who has a Qualifying Arrival Date greater than 8/31/07 and • Their date of birth falls in the range of 9/1/88 through 8/31/11 inclusive.

8. Migrant Program ReportingNew in 2010-11 Definition – for reporting purposes in school year 2010-2011 • Report all migrants identified and served ages 0 - 21 • Their date of birth falls in the range of 9/1/88 through 8/31/11 inclusive.

9. Migrant Program Reporting • Data elements used to determine eligibility for funding and program participation counts: • Student Demographic • Qualifying Arrival Date • Birth Date • Migrant Status Term • Federal/State Compensatory Project Evaluation • Federal/State Project, Area and Model • Federal/State Project – Support Services • Migrant Referred Services • Migrant Priority for Services • Migrant Continuation of Services

10. Change from the past: • Elements in Student Demographic format should reflect Migrant student’s status accurately in each student Information database survey • Qualifying Arrival Date • Birth Date • Migrant Status Term

11. Change from the past • 2010-11 report all migrants 0-21 • Includes migrant PK 0-2 years of age • Survey 5 edit will be changed to accommodate these ages

12. Notes from Student Demographic Format 1. For reporting periods 1-4 submit this record for each student receiving instruction/service during that reporting period…

13. Notes from Student Demographic Format(change to be made soon for 2010-11) • 2. For reporting periods 2 and 3, also submit this record for any student who was identified as migrant ages 0-21, was not enrolled in school and has not graduated from high school. These records should be submitted with a School Number, Current Enrollment of 9997.

14. Notes from Student Demographic Format(change to be made soon for 2010-11) • 3. For reporting period 5 submit this record for any student … (d) who was identified as migrant ages 0-21, was not enrolled in school and has not graduated from high school…

15. Migrant Status Term • Distinction between codes: • D Enrolled and/or Served ONLY in Regular 180 Day School Year with services provided during the regular school day only. • E Enrolled and/or Served in Regular 180 day School Year with some or all services provided during an extended day/week.

16. Migrant Status Term • Note definition • S Enrolled/Served ONLY in Summer Term – The student must be served in a partially or fully Migrant funded service component designed especially for Migrant students enrolled in conventional summer school (or intersession) in order for the student to be coded “S”. To clarify: • For the purpose of accurately reporting summer services, the one-time act of providing an instructional packet to a child as either an instructional or support service cannot be included in your “summer count” of migrant services.  The provision of these materials in combination with on-going contact or follow up with the child to guide and asses the child’s progress would constitute a service.  This involves implementing a “set” of activities that are supported by scientifically-based research; that will likely help the program meet the measurable achievement outcomes it has set for migrant children.

17. Migrant Status Term • B Served in Both Regular 180 Day School Year and Summer Term – This code should also be used for a student identified but not served in the regular 180 day school year, but then served in the summer term.

18. Migrant Status Term • X Identified, NOT Served – Use this code if the student has been identified at any time during the school year or summer session, but not enrolled/served. This code is for emancipated youth and children three years of age or over (who are not enrolled in Pre-Kindergarten classes).

19. Migrant Status Term • Z Not Applicable, a Non-Migrant student.

20. Migrant Status Term All Florida Students MigrantNon D, E, S, B, or X Z

21. Federal/State Compensatory Project Evaluation Format • Types of Migrant Services • Instructional Services – reported in data element Federal/State Project, Area and Model in the field for Subject Area • Support Services – reported in Federal/State Project, Support Services data element

22. Federal/State Compensatory Project Evaluation Format • Types of Migrant Services • Referred Services– reported in Migrant Referred Services data element (first time reported 05-06) • Priority for Services –reported in Migrant Priority for Services data element (first time reported 06-07) • Continuation of Services – reported in Migrant Continuation of Services data element

23. Federal/State Compensatory Project Evaluation Format • Term use Code 3 Regular and/or Code S Summer • Federal/State Project – Support Servicesshould be reported for migrant non-attenders (those who are not enrolled in school) who are identified and receive these services as well as all other enrolled migrants who receive these services.

24. Support ServicesUp to Four Services May Be Reported • Attendance, Guidance Psychological Services • Dental Service • Health Services • Nutrition • Outreach, Advocacy • Social Work • At-Risk • Transportation • Needs Assessment

25. Support ServicesUp to Four Services May Apply • A = Attendance, Guidance, Psychological Services • O = Outreach, Advocacy • S = Social Work Services These services take priority when reporting Migrant Support Services.

26. Federal/State Project, Area and Model • Five Character Code • 1st digit = Project Type • 2nd digit = Subject Area • 3rd/4th digit = Model • 5th digit = N/A, zero filled

27. Project Type 1 = Title I Basic, Part A 2 = Title I Migrant, Part C 5 = Title I Basic (Part A) blended with Title I Migrant (Part C) 8 = Title III Immigrant Children and Youth Federal/State Project, Area and Model

28. Federal/Sate Project, Area and Model Subject Area equals Instructional Service

29. Other Language Arts Math Language Arts/Math ESOL Vocational/Career Prep Multidisciplinary Studies/Tutorial Readiness Skills Transition Skills Science Social Studies Not Applicable Federal/Sate Project, Area and ModelSubject Area

30. Federal/Sate Project, Area and Model Model 00 = School-wide Project 01 = Targeted Assistance 08 = Add-on 09 = Other Approved Model 10 = Local Neglected 11 = Homeless 12 = Migratory 13 = High School Cdt Accrual 14 = Immigrant

31. Federal/Sate Project, Area and Model • Model code 12 = Migratory • Report code 12 as the model when migratory service is being provided by a 100% migrant funded project.

32. Federal/Sate Project, Area and Model • Model code 13 = High School Credit Accrual • Educational instruction for the purpose of increasing the credits accrued towards graduation • Grades 9-12 only

33. Migrant Referred Services Migrant Referred Services – indicates whether a migratory student has been referred for services that are provided through mental or health facilities, community agencies, family or social services agencies, etc. Further, this indicator represents children who are placed in an educational or educationally-related service thatthey would not have otherwise obtained without the efforts of the Migrant Education Program (MEP). Services include but are not limited to counseling, medical attention, social needs, housing, legal services, tutoring, etc. These services are not paid for out of Migrant program funds but are supported by or through other agencies or facilities.

34. Migrant Referred Services • Reported in the Federal/State Compensatory Project Evaluation Format • Survey 5 • Codes include • Y = The migrant student was provided referred service(s). • N = The migrant student did not receive referred service(s). • Z = The student was not a migrant student.

35. Migrant Priority for Services The Migrant Student who • Scored at Level 1 or Level 2 on the FCAT; or • Is an English Language Learner (formerly LEP); or • Has an age/grade discrepancy; or • Was retained during the school year; or • Is at risk of failing to meet state graduation requirements by having one or both of the following 1) unweighted GPA of 2.0 or below, or 2) insufficient credits for promotion or graduation AND • Whose education has been interrupted during the regular school year. See next slide for definition of “educational interruption.”

36. Educational Interruption • “Educational interruption” means that a student, in the preceding 12 months, • Changed schools or missed a “significant” amount of school time (e.g. ten days or more) during the regular school year (usually defined as September through June) due to the child’s or family’s migrant lifestyle.

37. Migrant Priority for Services • Reported in the Federal/State Compensatory Project Evaluation Format -Survey 5 • ELL should equal LY, LN or LP • Codes include • Y = The migrant student is designated as Priority for Services. • N = The migrant student is not designated as Priority for Services. • Z = The student was not a migrant student.

38. Migrant Continuation of Services • Identifies migrant children whose eligibility has expired (who are no longer classified as migrant students) AND • Who continue to receive migrant program educational or educationally related services.

39. Migrant Continuation of Services • Reported in Federal/State Compensatory Project Evaluation • Survey 5

40. Migrant Continuation of Services • A – no longer classified as a migrant during a school term but who is still eligible for services until the end of the term (partialyear) • B – no longer classified as a migrant but continues to receive services for one additional school year (additional schoolyear) • C – secondary student no longer classified as a migrant who is served in credit accrual program until graduation. • Z – Not migrant

41. Immigrant Student Services • Federal/State Compensatory Project Evaluation Format – Survey 5 • Used to report the types of Title III, Immigrant Children and Youth funded Instructional and Supplemental Services • Positional in format – 11 one character fields from positions 35 to 45 • Contact ELL Office for information

42. Federal/State Compensatory Project Evaluation • Submit separate records by each school, by each project type, by each subject area, by each term. • Submitted in Survey 5

43. Tools to assist with data quality • Edit Reports • Rejects • Validations • Exceptions • F60951O - FEDERAL STATE COMP DATA IN FILE FORMAT • F70509 - MIGRANT TERM EXCLUDING Z REPORT (F70605)

44. Federal/State CompensatoryProject Evaluation Survey 5: • Due date: August 6, 2010 • State processing: August 2 - September 3, 2010 • Final Update/Amendment Date: February 28, 2011 • Due date: August 5, 2011 • State processing: August 1 - September 2, 2011 • Final Update/Amendment Date: February 29, 2012