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Technology on a Budget

Technology on a Budget. Technology Capacity Webinar Series ZeroDivide # TechThursday February 20, 2014 http:// portal.sliderocket.com /AVNOC/ZD. About ZeroDivide.

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Technology on a Budget

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  1. Technology on a Budget Technology Capacity Webinar Series ZeroDivide #TechThursday February 20, 2014 http://portal.sliderocket.com/AVNOC/ZD

  2. About ZeroDivide ZeroDivideis a social impact consulting organization that stays true to our original community foundation mission of improving the health, opportunity and civic engagement of underserved communities through the innovative use of technology. www.zerodivide.org 1

  3. Upcoming Tech Thursday webinars February 27: Tech for Program Service Delivery Please remember to register ahead of time! 1

  4. Logistics To hear audio, press the audio button at the top of the screen and choose “use your computer Mic and Speaker” To ask questions type I the chat box on the left side of the screen 1

  5. Logistics 1

  6. Introduction Nasser Halteh Technology Engineer B.S., Computer Science, San Francisco State University Adopting and implementing latest technology since 1999 Previous experience: Software Tester at SureCircle.com Passionate about network security and prevention Skilled in multimedia production: software, web design, and media audio/video production CLP: on the ground/in-house tech assessments. State wide non profit work 1

  7. Agenda Overview Technology Planning The Process we use Technology on Limited Budget Broadband / Networks Why Kinds of Broadband / Speeds Options Computers Desktop / Laptops MAC vs PC Tablets and other Mobile Devices Cloud Computing File Servers Data Backups Collaboration 1

  8. Technology Planning Align Technology with your Mission. Every Technology decision grounded in your mission. Ask: Will this increase efficiency? Will this increase effectiveness? 1

  9. Planning Process Assess where you are. Define where you are going. Get Buy-In. Create Plan / Implement. Check Back in and adjust as needed. 1

  10. Assessing where you are.. • Operational Questions for Staff • Technology Survey • Administrative staff • Finance staff • Program staff • Communications staff 1

  11. Operational Questions for Staff Major Role? Secondary Role? Major Tasks? Information Used on the Job? Where is that information? How is that information communicated? Current Technology Used? Missing Technology or Suggested Technology? Data Security Issues? Other Questions? 1

  12. Technology Survey • Broadband / Network • Are you having issues w/ your internet connection (too slow? ) • Do you need access to the internet while you’re out of the office for program work? • Do you have wifi available? • How old is your equipment? Is it under warranty (for larger more complex equipment) • Hardware • Hardware has 3-5 year lifespan, Where are your computers in this lifespan? • Are you constantly experiencing computer issues (slow, crash, viruses) • Does your hardware support your software? • Are you missing any hardware? • Is there mobile hardware available (Tablets, Netbooks, Smart Phones) 1

  13. Technology Survey • Software • What software packages are you using? Inventory • Upgrades? • Are you having issues? • Are you missing software? • Data • Your data should last for ever. • What data are you collecting, producing (Word, Donor Info, Program Data, Accounting Data) • Where is that data stored? • Is it Secure? • Is the Data Backed up? • Privacy Concerns 1

  14. Technology Survey • Communication • How do you communicate internally? • How do you communicate externally? • What Email System do you use? • Google Apps for Non Profits • Microsoft 360 *New • What kind of project collaboration are you engaging in? 1

  15. Technology on a Limited Budget Tips Plan your technology Find and use Nonprofit Discounts Cloud Based Solutions Hardware/Software Internet Savings - CTF Resources: Google for Non Profits Techsoup Refurbished Computers Office 365 for Non Profits Microsoft Office 365 E1 25 User MSRP $2,400/Year Non Profit: Free SalesforceEnt. 10 USER MSRP: $15,000/Year Non Profit: Free Adobe CS 6 Des. MSRP: $800 Non Profit: $150 1

  16. Technology on a Limited Budget Tips Plan your technology Find and use Nonprofit Discounts Cloud Based Solutions Hardware/Software Internet Savings Resources: Google for Non Profits Techsoup Refurbished Computers Cristina.org Educational Computers 1

  17. Case Study: How a Nonprofit Made Simple Tech Tweaks and Saved A LOT OF $$$ |“Our office is now completely portable; we no longer actually need a physical office. All we need is an Internet connection, anywhere, anytime.”|http://philanthropy.com/article/How-a-Small-Group-Saved/126404/ 1

  18. Poll Source: Netindex.com

  19. Broadband & Networking 1

  20. Broadband & Networking Source: Google Fiber 1

  21. Broadband & Networking • Different Types of Broadband • DSL, ADSL2+ • Cable • Fiber • Wireless • LTE • WiMax • Satellite • Mobile Data 1

  22. SpeedTest.net 1

  23. Served VS Unserved: Wired Min 2 green Served. SERVED UNSERVED www.broadbandmap.gov 1

  24. Served VS Unserved: Wireless(slow) Min 2 SERVED UNSERVED 1

  25. Broadband 1

  26. Broadband & Networking Broadband Options in California* Fiber - Price, check availability $ Comcast Cable/TW: InternetEssentials.com EoC Dedicated line Sonic DSL AT&T DSL / UVERSE Clear via MobileCitizen.com Unlimited LTE 4G - Limited Verizon CDMA , AT&T 3G HSPA+ Cricket Wireless Satellite Resources: California Teleconnect Fund Mobile Citizen / Clear Wireless Coverage Map Comcast - internetessentials.com 1

  27. Networking Components – Review from last webinar BROADBAND CONNECTION 1

  28. Ad-Hoc Cost of recovering a damaged Hard drive

  29. Computers - Desktop / Laptops / Netbooks x86 x64 Desktop Static Computing. Perks: Larger Hard drive. Stays in the office. Laptops Powerful mobile computing, Powerful CPU Netbooks: Portable mobile computing, Cheap, Great Battery Life 1

  30. Computers - Mac VS PC • Apple MacBook’s & iMac’s • Macs are generally $500 more for similar PC specs • MacBook’s & iMac’s start at lower specs then PC's. • 4GB Ram, 500GB Hard Drive • Macs are less maintenance, less viruses • More stable because Apple makes hardware and software (fewer blue screens) • PC's: Plenty of good machines available for $500 • Preferred Requirements: Intel i5 CPU, 8Gb Ram, SSD, Windows 7/8 1

  31. Computers - Mac VS PC 1

  32. Computers Chromebooks • Pro’s • Great Battery life • Price - $249 -$349 • Requires NO maintenance • Wi-Fi and 4G/LTE Options • Con’s • Software (MS Office, Windows Apps) • Requires Internet HP Chromebook: Data for life. 200MB of free data every month for as long as you own and use your device on T-Mobile's network. 1

  33. Mobile Devices Welcome to the Mobile Age.... a few fun facts 91 percent of adults keep their smartphones within arm’s reach. (Source: Morgan Stanley) Guilty as charged. There are 6.8 billion people on the planet at present. 4 billion own mobile phones. Increased affordability and sophistication of mobile devices SMS is used widely and creatively by undeserved communities WhatsApp – 19 Billion Facebook acquisition 1

  34. Computers - Tablets • iPads $499-$949 • Great for Mobile Use • Over 475K Native Apps to choose from; Vast and Easy to install • Cloud Friendly • Built in Camera, GPS, and Data plans for internet on the road to keep you connected. Great Battery Life • Androids $100-$500 • Just a slight different interface with the same features • Not tied to iTunes for Media • Flexible Hardware • Similar Apps • Affordable • Windows 8 RT $500 • Newest Device on the Block • Preinstalled with Office • Not Many Apps (yet...) 1

  35. The Cloud Is the cloud right for me?? 1

  36. Popular Cloud File Servers for Data Please refer to last weeks Webinar on File Sharing and Backups Ditch your VPN! – LogMeIn Hamachi: Free Egnyte: Dropbox: Google Drive for Non Profits: Free 1

  37. Data Backups – Pro VS Cons Local -> On Site (+) Faster to Backup and Recover (-) Still On Site Common Options:Apple Time Machine Free Windows Backup Free Cloud Backups -> Off Site (+) Further Reduces Risk of Loss (-) Impacts Network Bandwidth Common Options: BackBlaze($5/month unlimited), Mozy, Carbonite, Egnyte, 1

  38. Cloud Collaboration No Collaboration = Multiple People in Isolation working on multiple versions of something Emailing of data / Loss of efficiency Yes Collaboration = Multiple People working on the same thing together in real time Sharing of information efficiently Sample Free Tools Google Drive / Docs Evernote Slide Rocket This Presentation was co-created with Slide Rocket 1

  39. http://portal.sliderocket.com/AVNOC/ZD Please take our Webinar Survey https://www.surveymonkey.com/s/BTQQL9M 1

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