DuPont E-Sourcing Supplier Participation - RFX

1. DuPont E-Sourcing Supplier Participation - RFX • January 2012

2. Table of Contents • Introduction Slide 3 • Definitions Slide 4 • Supplier Registration Slide 5 • Accessing DuPont E-Sourcing Slide 6 • Terms and Conditions of System Use Slide 10 • Supplier Workbench Slide 12 • RFX – RFI; RFP; RFQ Slide 16 • Tool Functionality Slide 27 E-Sourcing Supplier Participation Guide

3. DuPont E-Sourcing – Supplier Participation Introduction • E-Sourcing is a web-based application that allows DuPont Buyers and select suppliers to collaborate electronically (on-line) and expedite the sourcing process. • There are several different types of events (Markets) that a Buyer can create: • a Request for Information (RFI) • a Request for Proposal (RFP) • a Request for Quote (RFQ) • an Auction • an eNegotiation • The event or document types RFI, RFP and RFQ are also referred to RFX, a Request for X. • This document will focus on how suppliers should respond to RFx’s. E-Sourcing Supplier Participation Guide

4. DuPont E-Sourcing – What is an RFx? • What is an RFx? • RFx is a generic term referring to a sourcing event of any type in eSourcing. This term may be applied to Request for Information (RFI), Proposal (RFP), or Quotation (RFQ.) • An RFX can be thought of as a general mechanism that allows buyers and sellers to conduct business: often the exchange of specific items for a specific price, but also the exchange of information, such as capabilities or willingness. E-Sourcing Supplier Participation Guide

5. DuPont E-Sourcing – Supplier Registration • Accessing DuPont E-Sourcing • The supplier must first gain access to the DuPont extranet, where E-Sourcing is located. The Buyer must initiate the process by pre-registering the supplier on the DuPont E-Sourcing application. • What to Expect for Registration • The Buyer will send the supplier contact a form to complete that will request basic information about the company and the specific contact who will participating in the event. • Once the supplier contact is granted access, emails will be sent with a hyper-link to the site, his or her username, and a password. Additionally, the supplier contact will receive a separate email invitation with the details of the event. E-Sourcing Supplier Participation Guide

6. Accessing DuPont E-Sourcing E-Sourcing Supplier Participation Guide

7. DuPont E-Sourcing – Accessing the E-Sourcing System • Initial Log-on • The supplier contact should immediately confirm that he/she can log onto the system once the link, username and password are received via email. If a log-in issue exists, the supplier can contact DuPont E-Sourcing Global User Support. Contact information can be located on the DuPont Supplier Center. • Accessing the Event • The simplest way to find an event is to follow the hyperlink included in the email invitation; however the event can also be accessed through https://strategicsrc.dupont.com • To access DuPont E-Sourcing, follow the steps on the next slide. E-Sourcing Supplier Participation Guide

8. DuPont E-Sourcing – Supplier Access Click here to return to slide 30. Click here to return to slide 40. E-Sourcing Supplier Participation Guide

9. DuPont E-Sourcing – Supplier Access E-Sourcing Supplier Participation Guide

10. DuPont E-Sourcing – Conditions Acceptance • DuPont requires all suppliers to agree to DuPont On-Line Site Terms and Conditions, Confidentiality Information Agreement and a Bidder’s Agreement. The supplier contact must accept all of the terms in order to proceed. The acceptance of the terms is only required upon the initial log-in. If the supplier contact has previously agreed to the Terms & Conditions, Confidentiality Agreement, and Bidder’s Agreement the system will bypass this process and go directly to the users’ Workbench. • Click on the document there to view the Terms and Conditions that must be accepted by the supplier. E-Sourcing Supplier Participation Guide

11. DuPont E-Sourcing – Conditions Acceptance (example) This screen is for SAP Terms and Conditions. Supplier must click on Accept to continue. E-Sourcing Supplier Participation Guide

12. DuPont E-Sourcing – Conditions Acceptance (example) This screen is for DuPont Terms and Conditions. Supplier must click on Accept to continue. E-Sourcing Supplier Participation Guide

13. Supplier Workbench E-Sourcing Supplier Participation Guide

14. DuPont E-Sourcing – Supplier Workbench • Once log-on is successful, and the terms have been accepted, the supplier workbench will appear. Below is an example of the top portion of workbench. Click on the date in the calendar to view the events due for a specific date. Click on the title of the event to access the details. The Supplier Alerts section provides updates on actions taken. E-Sourcing Supplier Participation Guide

15. DuPont E-Sourcing – Supplier Workbench Continued • Below is an example of the second part of the of the Supplier Workbench. The Report section will list the reports available to the supplier. Contact information for supplier Help. The Active section provides status and links to active events. E-Sourcing Supplier Participation Guide

16. DuPont E-Sourcing – Supplier Workbench Continued • Below is an example of the last part of the of the Supplier Workbench. The Awarded section provides links to events that the supplier has been awarded. The New Discussions section provides a summary of open Discussions that were initiated during events. The Active Agreements and Current Scorecards sections are not currently being used by DuPont. E-Sourcing Supplier Participation Guide

17. RFX – Request for: Information Proposal Quote E-Sourcing Supplier Participation Guide

18. DuPont E-Sourcing – Locating the Event Click on the link for the event. E-Sourcing Supplier Participation Guide

19. DuPont E-Sourcing – Viewing the Event Details E-Sourcing Supplier Participation Guide

20. DuPont E-Sourcing – Viewing the Event Details Tool Tabs Event Tabs E-Sourcing Supplier Participation Guide

21. DuPont E-Sourcing – Viewing the Event Details • The Header tab will include general information about the event and status. • The Exchange Rate tab will provide conversion rates if applicable to the event. • The Schedule tab provides the timing details of the event. • The Information tab contains all pertinent information of the scope and specifications of the services or product requirements. • The Questions tab consists of all questions requiring supplier responses. • The Line Item tab provides product or service items requiring a price proposal. E-Sourcing Supplier Participation Guide

22. DuPont E-Sourcing – Event Preparation • The most important step is preparing for the event. Time may be limited once the event begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time. • The supplier should prepare during the Preview period, if available, by reviewing the Information and Line Item tabs and depending on the Buyer’s requirements, perform various actions such as: • downloading attachments • using the online Discussion Board to ask the Buyer detailed questions. • develop a bidding price range. • studying product/service specifications • preparing specifications in response • checking for capacity and availability of goods, services, raw materials, etc. E-Sourcing Supplier Participation Guide

23. DuPont E-Sourcing – Responding to an RFI E-Sourcing Supplier Participation Guide

24. DuPont E-Sourcing – Submitting RFI Responses E-Sourcing Supplier Participation Guide

25. DuPont E-Sourcing – Responding to an RFP or RFQ • The Header tab will include general information about the event and status. • The Exchange Rate tab will provide conversion rates if applicable to the event. • The Schedule tab provides the timing details of the event. • The Information tab contains all pertinent information of the scope and specifications of the services or product requirements. • The Questions tab consists of all questions requiring supplier responses. • The Line Item tab provides product or service items requiring a price proposal. E-Sourcing Supplier Participation Guide

26. DuPont E-Sourcing – Responding to an RFP or RFQ Supplier enters values of proposal or quote on the appropriate line item, for all items requested. E-Sourcing Supplier Participation Guide

27. DuPont E-Sourcing – Submitting Proposal or Quote E-Sourcing Supplier Participation Guide

28. E-Sourcing – Tool Functionality E-Sourcing Supplier Participation Guide

29. Tool Functionality - Overview for RFx (RFI, RFP, and RFQ) • E-Sourcing has tool functionality that facilitates the RFx process. This section will cover this functionality. • The initial event tool tab bar consists of: • Save • Undo • Document • Actions • Reports • Attachments • Discussions • Chat • Status • Submit E-Sourcing Supplier Participation Guide

30. Tool Functionality for RFx • The first tab in the tool tab bar is the Save functionality. This allows the supplier to save the work once all required fields are completed. Saving the document does NOT mean Submit. Saving will simply save the work completed. • The Undo tab allows the supplier to cancel the last action taken. • The Document tab is not used in RFx events. • The Actions tab allows the supplier to output the event content into PDF. E-Sourcing Supplier Participation Guide

31. Tool Functionality – Reports for RFx • The Reports tab links the supplier to the Unanswered Questions within the event. There is also a link to jump to the Round Change Summary. E-Sourcing Supplier Participation Guide

32. Tool Functionality - RFx Attachments • The Attachment tool function takes the supplier to a link to all attachments that the Buyer has provided for the event. • This section also allows the supplier to attach files by clicking on the Attach Files Button. Click on the document link to view the attachment. E-Sourcing Supplier Participation Guide

33. Tool Functionality - Discussions for RFx • The Discussion tool allows Buyers and Suppliers to communicate on issues or questions concerning the event. • Once the supplier clicks on the Discussion tab a new window will appear. Click on the New Message button to initiate a message. This screen also allows suppliers to view messages posted by the Buyer. E-Sourcing Supplier Participation Guide

34. Tool Functionality - Chat for RFx • The Chat function works similar to instant messaging. To view Chat messages click on the Chat button. • The following screen will appear: The supplier can reply or send a message by entering the message in the box provided and clicking Send. E-Sourcing Supplier Participation Guide

35. Tool Functionality – Status Tab for RFx • The Status Button indicates what phase the event is in. Clicking on the Status Button (in this case “In Progress”) will take the supplier to the Change Phase window. Suppliers can change the phase of his/her own response by clicking on the active boxes highlighted in blue. Active Boxes E-Sourcing Supplier Participation Guide

36. Tool Functionality – Submitting a Bid/Proposal for RFx • The submit button allows the supplier to submit a response for the RFx to the Buyer. Some events may be set up for the supplier to submit and Initial Bid and a Firm Response. Therefore, it may be necessary to submit twice. Once for the Initial Bid and once for the Final Response. • Additional Functionality • There are a couple of other useful tidbits that the supplier should be aware of. Whenever a supplier would like to exit a window a click on the will take him/her back to the previous screen. Clicking on the cookie trail will help with navigation through the event as well. Cookie Trail “links” to the entitled page. E-Sourcing Supplier Participation Guide