Project Development Quality Program QA/QC – What does ODOT need?

1. Project Development Quality ProgramQA/QC – What does ODOT need? ACEC/ODOT Conference March 7 & 8, 2006

2. Support Systems for Quality Projects • Research • Policies & Procedures • Training • Technical Assistance • Project Development Quality Program • Design Performance Specifications • Pre-Letting Review • Quality Control (QC) for Every Project • Quality Assurance “Audits” or Reviews • Quality Program Management

3. Definitions • Design Performance Specifications • Common specifications for all design providers that set design expectations • Pre-Letting Review • Brief review of all projects for general completeness, major risk elements and readiness for advertisement for bids • Quality Control • Each Item Produced is Inspected (Quality Monitoring throughout Development of Project) • Quality Assurance • Only a Sampling of All Items Produced are Inspected (Quality Verification or Affirmation (Auditing)) • Quality Program Management • Ongoing evaluation to monitor, manage and improve provider performance and program performance

4. Program Purpose • Provide for the Ongoing Engineering Quality of Plans, Specifications and Estimates of ODOT Projects • Manage the Consistency and Risk of Capital Construction Projects

5. Program Roles & Responsibilities • Quality Control for Each Project is Provider Function • Defining Minimum QC Plan/Process is ODOT Function • Verification of Quality Control and Quality Assurance Reviews is ODOT Function • Coordinated & Managed by Technical Services

6. PDQA Major Program Elements • Quality Control by Providers • Quality Assurance by Review Teams • Early Quality Evaluations for High Risk/High Profile Projects • Performance Management • Incentives & Assistance to Providers to Improve Performance • Overall program coordination by Roadway Engineering Pre-Letting Office

7. Quality Control Plan Model • Model is List of What, Not How • List of Deliverables or Sub-Products for QC by Disciplines and Specialty Areas • Recommendations for Peer Reviews or Approval Reviews for Each Deliverable or Sub-Product • QC is Foundational Effort for Continued Project Quality - Must Happen for Each and Every Project!

8. QC & PDQA Reviews Work Together Herd: Herd: Quality Control - Health Check Every Animal Herd: Quality Control - Health Check Every Animal Lasso One Out of the Herd: Quality Assurance – Health Audit, Thorough Physical for One Animal Quality Control - Health Check Every Animal Herd: Quality Control - Health Check Every Animal

9. Project Development Quality Assurance • Spans Time from Scoping to Contract Award • Review or Audit of Project Design Quality • Standardized, Objective Criteria • Standardized Reports • Representative Sampling of Project Mix • Representative Sampling of Provider Mix • Triggers and Criteria to Select “Problem” Projects • Provider Performance Management • Incentives & Assistance to Project Development Providers to Improve Performance • Requirements for Corrective Action

10. Review of Project Quality • Multi-discipline Approach • Primarily Tech Services Staff, but can also Include Tech Center Staff, Construction Staff, and Consultants • QA Review Criteria • Verification of Quality Control • Re-Creation of Peer and Approval Reviews • Discipline Focus QA • Focusing on Specific Disciplines

11. PDQA Provider Guidebook • First Draft Included: • Intro and Background • QA Lite Checklists • Model QC Checklists • Performance Specification • Technical Review Forms • Lessons Learned Form

12. Pre-Letting Reviews • Overview of projects going to bid • Complete Submittals due 24 days + ad length prior to bid let date • Checklists and PS&E guide are available on our website

13. QA/QC – What does ODOT need? • Quality Control Plans from all Providers of Engineering Plans and Specs to ODOT • Complete PS&E packages 24 days + bid length prior to bid let date

14. Website Resources and Contact Info Websites:www.oregon.gov/odot/hwy/qa www.oregon.gov/odot/hwy/opl Questions? Dustin.j.haas@odot.state.or.us (503) 986-3751