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Global Fleet Project

Global Fleet Project. 2 April 2014. UNHCR. The Problem. High Fleet costs - $80 – 85m ; Oversized and over-aged fleet; No fleet management; High risk to the organisation. Implementation Timeline. Project Components. Project Management ; Vehicle Rental; Insurance; Vehicle disposal;

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Global Fleet Project

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  1. Global Fleet Project 2 April 2014 UNHCR

  2. The Problem • HighFleet costs - $80 – 85m; • Oversized and over-aged fleet; • No fleet management; • High risk to the organisation.

  3. Implementation Timeline

  4. Project Components • Project Management; • Vehicle Rental; • Insurance; • Vehicle disposal; • Vehicle Supply-Chain; • Data Management • Communications & Change management.

  5. Project Management • High-level support for the concept; • Project Plan; • Rigorous project management activities; • Good financial controls; • Outsourcing.

  6. Vehicle Rental • Agreed financial model; • Charging high fees for the first two years; • Focus on customer satisfaction.

  7. Insurance • Standard insurance for all vehicles • 3rd Party Supplementary Insurance • Self-Insurance for damage to our own vehicles • Outsourced insurance claims management

  8. Vehicle Disposal • Optimising disposal values; • Creating a network of auctioneers; • Testing of markets and disposal methods.

  9. Vehicle Supply-Chain

  10. Data Management MSRPFinance Fleet Management System MSRPAssetManagement Satellite or GSM Communications

  11. Communications & Change Management • Strategy; • High-level buy in; • Stakeholders briefings; • Posters, banners & T-Shirts; • Intranet updates with videos.

  12. Challenges • Change in a large organisation; • Complexities and planning of procurement; • Business principles in a public organisation;

  13. Reduced Fleet costs: (Effective procurement, Reduced supply chain cost, Managed Disposal) Right sized fleet: (1,200 vehicles removed from the fleet, Incentives to reduce fleet size) Central fleet management: (Vehicle Tracking & FleetWave, Handbook, Field support, Training) Managed risk: (Insurance, Risk management, Asset Control, Road safety Campaign) Where are we Today?

  14. Optimisation & refinements (2014); Maintenance & repair (2015); Power generation (2016); Fuel management (2017). Road Ahead

  15. Questions ?

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