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MaestroTec, Inc. D ocument M anagement S ervice Improve the way you manage your critical business documents. Today’s Environment. In today’s environment, too much time and money is wasted working inefficiently with documents. Document overload Wrong Version Can’t locate a document
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MaestroTec, Inc.Document Management ServiceImprove the way you manage your critical business documents
Today’s Environment In today’s environment, too much time and money is wasted working inefficiently with documents. • Document overload • Wrong Version • Can’t locate a document • Document stored off-site • Insufficient security • Limited collaboration • Limited access As is the case with most SMBs, these issues don’t get the attention they need until a really big problem occurs.
Current Barriers Because businesses are focused on delivering their products and services, the infrastructure to support their business doesn’t always get the attention that it needs. Why? • Don’t have technical expertise • Don’t have time • Don’t understand what needs to be done • Don’t realize that they have a problem
Businesses & Industries Who could benefit from better document management practices? • Law Firms • Accounting Firms • Consulting Firms • Insurance Firms • Non-Profits • Trade Groups • Any SMB
MaestroTec’s DMS • Features • Check-In / Check-Out • Version Control • Share Internal / External • Email • Backup Critical Documents • Scan in Paper Documents • Multiple Search Criteria • Results • Less Paper & Filing Cabinets • Find Documents Faster • Collaborate Easier • Reduce Off-site Storage • Track Document History • Controlled Access
Document Searching Advanced Search
Collaborate • Email • Share & Notify • Flag Documents • Invite Guests • Track Activity With DMS you can collaborate with your co-workers, project team members, clients, board members, sales team, and partners. Since access is through your browser, you can collaborate anywhere, anytime.
Multi-Upload Documents • Select multiple files from one or many folders
Microsoft Office Integration Create and Update Documents directly into DMS • MS Word • MS Excel • MS Outlook • MS Publisher • MS PowerPoint • MS Visio
Activity Log • The Activity Log allows you to track all activity associated with a document for better audit control • Check-In • Check-Out • Share & Notify • View / Download • Move / Copy
Versioning • Maintain multiple versions of your documents • Revert back to an older version
Check-Out Documents • Add a level of control to your collaboration • Lock a document • Make your changes • Put changes back
Document Search & Filter Search Functionality • Meta Tags • Author • Doc Id • Doc Name • Classification • Stage • Content Level Search • Indexing
Workflow Process Workflow Functionality • Pass Document to next participant(s) defined in workflow chain • Notify participants • Review Process – Approval or Rejection of step
Web Publishing Manage documents that need to be published on your website • Job Postings • Resumes • Bios
Manage Profile Maintain Profile • Email Id • Password • Email signature • Name • Phone Number • Alt Email Id
Mobility Expand Access to your mobile devices • Make last minute changes • Download latest version • Share updated proposals • Participate in workflow
MaestroTec’s DMS Our Document Management Service is a web-based solution that is hosted at NaviSite or installed on your own server infrastructure • Our hosted solution • Highly Secure • On-Demand • No Hardware or Software to install • Anywhere, Anytime • Our installed solution • Simple to install • Utilizes standard databases • Can run on existing hardware • Access controlled by you
Hosted Infrastructure Our hosted DMS runs in NaviSite’s state-of-the-art facility with best-of-breed security, virus protection, backup and recovery.
Application Security Application Security • SSL • User Id and Password • User Permissions • Access Groups • Access Roles • Optional Add-ons • Unique URL • VPN
Pricing • Several options to meet your size and needs • Add Guest Members for Free
MaestroTec Inc. • Affordable • Secure • Easy to Use • Anywhere • Anytime Sign Up Today for your Free Trial or Contact us for more information! Can you afford not to try it? Please visit our website for more information: