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Application Routing, Submission and Related Processes

Application Routing, Submission and Related Processes. Don C. Saha, PhD Director, ORSP Department of Research Administration and Finance. Grant Application Process. Internal Process – Routing of an application External process – review and notification. Application Routing Process.

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Application Routing, Submission and Related Processes

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  1. Application Routing, Submission and Related Processes Don C. Saha, PhD Director, ORSP Department of Research Administration and Finance

  2. Grant Application Process • Internal Process – Routing of an application • External process – review and notification

  3. Application Routing Process • Identify your Project Officer at ORSP • Speak to your Project Officer • Start working on the application • Budget (checklist, face page, sponsor’s F&A rate documentation • Routing Form • Research Proposal

  4. Project Officers • Vacant, Assistant Director • Debbie Gaudreau, ext. 2434 • Paul Hudobenko, ext. 3951 • ORSP Main Number - 4040

  5. Application Routing • Fill out the Routing Form • Attach necessary documentations • Non-federal, guidelines including the F&A rate information • If no F&A costs allowed, provide documentation • If salary support is less than the % effort, written approval is required from the Associate Dean for Finance (SOM), Associate Dean for Research (SODM).

  6. Application Routing (Contd…) • Sign (PI) the Application and the Routing Form • Get all signatures • Co-Principal Investigators or Co-investigators • Department Head/Division Chief • Dean or Associate/Assistant Deans • Associate Dean for Finance/Associate Dean for Research

  7. Application Process (Contd…) • If it involves human subjects, contact the IRB Office (D. Gibb, ext. 3054) • If it involves animal, contact the ACC (A. Pohl, ext. 4129) • If it involves infectious agents, carcinogenic substances, rDNA or HIV, contact the Biological Safety Officer, Ron Wallace, PhD at ext. 3781 • If it involves radiation and other chemical hazards, contact the Office of Research Safety at ext. 2250

  8. Human Subjects • Just-in-time applications can be approved by the ORSP without IRB approval for submissions • Clinical Trials Proposals will not be approved by the ORSP without IRB and Clinical Trials Office approvals • Under no circumstances research can be conducted without IRB approval

  9. Animal Research Proposals • Just-in-time applications can be approved by the ORSP pending ACC approval for submissions • Under no circumstances research can be conducted without ACC approval

  10. Research Safety • Chemical and other, Steve Jacobs, ext 2723 • Radiation Safety – Hospital, Andres Sinisterra ext. 2250 • Radiation Safety – Research, Jim Fomenko ext. 2250 • Biological Safety, Ron Wallace, PhD, CIH, ext. 3781 or 2723 • Select Agents • Combined list, 83 agents or substances

  11. Select Agents • What is the agent? • Whether it exceeds the threshold limit? • If it does • Know if we are approved • Know who will be involved • Foreign students or workers from the following countries are not allowed to work on such projects: Cuba, Iran, Libya, North Korea, Sudan, and Syria

  12. Export Control • Administered under Export Administration Regulations (EAR) by the Bureau of Industry Security (BIS) arm of the Department of Commerce • Materials or data that have potential military use received or sent to certain individuals or countries • Also, materials that can be used in terrorist activities

  13. Material Transfer Agreements • Incoming MTAs • Financial • Intellectual property rights • Data ownerships and publication rights • Governing Law • Liability and Indemnity • Outgoing MTAs (Center for Science & Technology Commercialization) • Export Control • Intellectual property rights

  14. Agreements and Contracts • Research Contracts or Sub-contracts – ORSP • Income Generating Contracts – Martin Powell, 2284 • Clinical Trials – Office of Clinical and Translational Research. For Agreement - Judy Gilson, ext. 2742; for budget, Judi Kulko - ext. 1395 • Personal Service Agreements – Debby Anderson 1616

  15. Clinical Trials • Use Clinical Trials Routing Form • Clinical Trials – Judy Gilson, ext. 2742; for budget, Judith Kulko, ext. 1395 • NIH-supported Clinical Trials – special requirements

  16. Application Process (Contd…) • Bring the completed application with the signed Routing Sheet to ORSP • Either hand it to the Executive Assistant or leave it on the basket marked “Application” • Please do not forget to date stamp it • We will call you when it is ready or need additional documentation or clarification

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