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AAVSO Members by Type (as of September 30, 2007)

AAVSO Members by Type (as of September 30, 2007). Total Members: 1,277 *D. Hoffleit and F. Bateson were the last Honorary Members on the rolls. April 1, 2007 - September 30, 2007 Annual: 35 Sustaining: 1 ======================= Members from US: 27 Members from abroad: 9 (from 6 countries)

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AAVSO Members by Type (as of September 30, 2007)

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  1. AAVSO Members by Type(as of September 30, 2007) Total Members: 1,277 *D. Hoffleit and F. Bateson were the last Honorary Members on the rolls.

  2. April 1, 2007 - September 30, 2007 Annual: 35 Sustaining: 1 ======================= Members from US: 27 Members from abroad: 9 (from 6 countries) ======================= New Members - Fall: 55 New Members - Spring: 36 Total New Members FY 2006/2007: 91 New Member Summary

  3. AAVSO Members by Country 1,277 Total in 47 Countries ARGENTINA AUSTRALIA AUSTRIA BELGIUM BRAZIL BANGLEDESH BULGARIA CANADA CAYMAN ISLANDS/BWI CHILE CHINA DENMARK EGYPT ENGLAND FINLAND FRANCE GERMANY GREECE HONG KONG HUNGARY INDIA IRELAND ISRAEL ITALY JAPAN MALTA MEXICO NETHERLANDS NEW ZEALAND NORWAY OMAN POLAND PORTUGAL ROMANIA RUSSIA SCOTLAND SOUTH AFRICA SOUTH KOREA SPAIN SRI LANKA SWEDEN SWITZERLAND TAIWAN TURKEY UKRAINE UNITED ARAB EMIRATES UNITED STATES

  4. In MemoriamMembers, Observers, Colleagues, and Friends of the AAVSO Ralph Geschwind Massillion, OH A dedicated AAVSO observer and member since the late 1960’s, Ralph was also a founding member the Wilderness Center Astronomy Club in Ohio. His love of astronomy and willingness to mentor helped to encourage many new VSO’ers. Manuel Fojo Los Osos, CA A devoted AAVSO member since 1978, Manuel supported astronomy outreach efforts, including the College of San Mateo’s Reach for the Stars Program, in his home state of California.

  5. In MemoriamMembers, Observers, Colleagues, and Friends of the AAVSOOctober 2006 - April 2007 Frank Bateson - Tauranga, New Zealand Jacques Fontalba - Les Rives, FranceMartha Hazen - Hingham, MA Dorrit Hoffleit - New Haven, CT Raymond “Win” Jones - Capetown, South Africa Bohdan Paczyński -Princeton, NJ Alan Shapley - Boulder, CO

  6. Upcoming Meetings • Spring 2008 UK (Henden) • Fall 2008 MMO (Walker) • Spring 2009 SAS (Henden) • Fall 2009 Cambridge • Spring 2010 Argentina (Garcia) • Fall 2010 Cambridge • Spring 2011 Cambridge/AAS/Centenary

  7. Spring 2008: UK • Roger Picard, BAA representative • Magdalene College, Cambridge • April 10-13, 2008 • Rooms on-site are 100 pounds incl. board, single bed • AAVSO and BAA together need to book at least 50 of the on-site rooms, otherwise penalty

  8. Magdalene College - 1

  9. Magdalene College - 2

  10. Magdalene College - 3

  11. Magdalene College - 4

  12. Magdalene College - 5

  13. Spring 2009: SAS • Joint meeting with the Society for Astronomical Sciences • Big Bear, CA • May 20-21, 2009 • RTMC follows that weekend (Memorial Day) • Visit to the new Big Bear Lake solar observatory

  14. SAS - 1

  15. SAS - 2

  16. SAS - 3

  17. SAS - 4

  18. Large Survey Involvement • PanSTARRS - no progress • LSST - waiting on Suzanne Jacoby; anticipated one E/PO person at HQ • GoogleSky - Carol Christian and I are playing phone tag • ASAS - working with Pojmanski to have mirror site at AAVSO

  19. Rosebrugh Bequest • David Rosebrugh was council member, secretary and president of AAVSO • Left 1/3 of estate to AAVSO (residual beneficiary, wife) • Amount bequested was $100K, placed in Endowment until final disposition • Family has given ok for use in house conversion

  20. Feibelman Bequest • Walter Feibelman was GSFC scientist, long-time member of AAVSO until 1970’s when resigned in protest to higher dues. • Left 1.9% of estate to AAVSO ($38K) • Potential use as seed money for visitor’s suite

  21. Discussion of FY2007 Budget • $1.1M for new building -> transferred into fixed assets and does not show in budget • $100K for additional expenses (moving, lawyer fees, etc.) shows in budget, but considered as part of purchase price • $435K from sale of 25 Birch returned to Endowment, so net is $765K. • Permitted withdrawal is $774.5K (4.8%)

  22. Pitney Bowes • Three accounts: postage, machine lease, “purchase power” • Place funds in purchase power. Then call and have downloaded into postage machine. • Machine lease and purchase power used to be joint account. • Somewhere around 2001, purchase power split out. Never got notice of this; never got statements. • Suddenly in June 2007, after they got our address changed, we started getting statements that showed we were maxed out - $25K. If purchase power was overdrawn, then they extended credit and charged interest. Never got a statement. • EOW working with PB to “research” the account and give us the back statements so we can trace the history. In meantime, we are paying interest. • We may have to pay the entire balance - $25K hit on budget.

  23. Tiedeman • Auditor for many years • Last year hired new agent, stuck him on our account. • Charges were $17K instead of usual $10K • Working with Henry to either reduce this, or ensure we don’t have similar bill this year.

  24. HQ Status • Back wall repaired, all internal repairs and painting finished. New windows on 2nd story. • To be done: exterior - replacement of siding, painting, landscaping. A couple of new windows. • Working with architects to decide on style, get bids.

  25. HQ - conference center • Patched up for Fall meeting, will work ok. • Ideal for a benefactor at the $100K level - redo kitchen, raise ceiling, install another bathroom atall, paint/finish, redo wiring, etc. • Low priority until we get a benefactor.

  26. HQ - residence • Long discussion with city, but they have finally decided residential conversion is grandfathered and can be accomplished with building permit, and does not require new parking plan. • Two areas to discuss: visitor’s suite, residence. • Architect’s plan to remodel entire area • 3 construction bids

  27. Visitor’s Suite • Approx 250 sq. ft.; includes bedroom, bathroom, microwave/refrigerator. Like motel room. • Accessible through house and through HQ. • Used for HQ visitors (membership, Watson, Kinne, Simonsen, etc.) at significant cost savings (Best Western = $160/night incl. taxes) • Can ask for donations for membership use • Cannot be cleanly decoupled from house conversion (commercial building permit otherwise)

  28. Residence • Approx 1400 sq. ft. plus finished basement; 2 bedroom, 1.5bath plus garage, deck • Can use visitor’s suite as 3rd bedroom for guests • Desired by Director (larger than existing condo, no overhead neighbors, closer to work, more updated) • Potential future use (new Director, visitor’s quarters, summer students) • No clean other use; should not be left vacant • Logical fundraiser

  29. Basement

  30. First Floor

  31. 2nd Floor

  32. Bids • John Connaughton, recommended by architect, high end. $338K • S&H Construction. Next door. $259K • Brian Weisman. Did 2001 remodel, back wall, 2nd floor windows. $160K

  33. HQ Staffing • 9 full-time staff (Henden, Davis, Menali, Templeton, Waagen, Searle, Saladyga, Malatesta) • 1 part-time student (Price) • 3 part-time employees (Ortiz, Kinne, L.Henden) • 3 contract staff (Caton, Turner, Watson)

  34. HQ Staffing - Price • Admitted to PhD program at Tufts, Science Education • Full-time during summer and breaks; 20hrs/week through school year. • Needs to teach at least one semester, probably Spring 2008, will not be able to work then. • Expects to take about 4 more years to complete degree • Loss of full-time IT person impacts HQ. Aaron not expected to continue IT work once gets PhD. • At same time, Aaron working hard to bring in grants to pay full-time IT person.

  35. HQ Staffing - Kinne • Richard (Doc) Kinne already doing IT work on his regular job. Hired 10hrs/week to do remote IT work for AAVSO. Watching system logs, writing Perl scripts for database checking. Helping out on web design. Helping when computers need rebooting, security patches, etc. • Wants to work full-time, at which time he would move to Boston. • Insufficient funds to hire full-time, but is needed.

  36. HQ Staffing - Searle • Only admin assistant - used to have three in office. Inherited entire workload. • Being treated for medical condition. Loss of two months during summer and during end of fiscal year, critical times. • I offloaded financial duties to Linda to meet fiscal deadlines.

  37. HQ Staffing - L. Henden • Temporary solution to Searle problem was to hire Linda part-time (10-15hrs/week) to do financial functions. Lots of experience and knows the association. Stepped in and is straightening out record-keeping, quickbooks, etc. Needed for end-of-year, dues. • Not a good long-term solution (nepotism, financial control). However, will do until we have sufficient funding to hire new full-time person. • Need to talk to auditor to find out what safeguards he wants.

  38. HQ Staffing - future • Need financial administrator. Can be multiplexed with other duties to share costs. • Need full-time IT person, in-house. • Temporary solutions are part-time people, since targeted, lower total salary and no benefits. Only stopgap measure. Permanent solution is to increase overhead rate on grants and/or bring in more funds.

  39. Grants - FY2007 • Validation grant, used $25K out of $78K • AAS SRG (Eggen) $3K • Swift JANET salaries spent ($14K) • Szkody XMM not spent ($10K) • Swift UVOT not spent ($10K) • Something else $40K

  40. Grants - FY2008 • Validation grant had $52K left at end of FY2007 • HST/Szkody $15K (includes $5K for campaign salaries) • HST/Bond $9500 • XMM $10K • SWRI/MJUO $25K

  41. Grants - failures • NSF SS Cyg (1year; Price) • NSF SRO/MJUO (Terrell/Henden) • NSF cool stars (Templeton) • NASA/Deep Impact EPO (Kadooka)

  42. Grants - future • F.A.R. $4K for two new filters • NSF Nov15 SS Cyg, Price/Patterson 3yrs $300K • NSF Nov15 SRO/MJUO Terrell/Henden 3yrs $100K • NSF Dec15 Education (Science Olympiad real research) Price 3yrs $300K • IYA2009 Several grants through AAS/Price $300K • Mt. Cuba/Morgan $100K Dec1

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